Western Railway Bluetooth Speaker System Tender Ratlam Madhya Pradesh 457001 V3 (Q2) – OEM Warranty 2026
Bid Publish Date
05-Sep-2026, 3:11 pm
Bid End Date
15-Sep-2026, 3:00 pm
Location
Progress
Key Highlights
- • Brand/OEM requirement: Firm must certify offered make and model on letterhead
- • Delivery flexibility: Option clause allows ±25% quantity variation during and after contract
- • Warranty: OEM warranty certificates required at delivery; after-sales service presence across India
- • Service capabilities: Installation, commissioning, training and maintenance service group required
- • Documentation: All certificates and documents must be uploaded per ATC/Corrigendum
Tender Overview
The Western Railway, under Indian Railways, invites bids for a Bluetooth Speaker System V3 (Q2) to be supplied, installed and serviced at Ratlam, Madhya Pradesh 457001. The scope centers on a Multi Media Speaker System, with delivery terms anchored to consignee requirements and post-delivery support. Industry-standard OEM warranty certificates are required, and the supplier must certify the offered make and model on their letterhead. The procurement emphasizes installation, commissioning and after-sales service readiness, including service centers across India. The option clause allows a ±25% quantity variation at contract award and during the currency with rates maintained. This tender prioritizes compliance, timely delivery, and robust after-sales provisions.
Technical Specifications & Requirements
- Product: Multi Media Speaker System as per attached description
- Model/Make Certification: Offer must certify on letterhead the exact make and model offered
- Warranty: OEM warranty to be submitted at delivery; rectification of break downs during guarantee period
- Installation & Service: Must demonstrate established installation, commissioning, training and maintenance capability with service centers near consignee locations
- Deliverables: Supply, installation/commissioning (if included), training, and after-sales support
- Certification: Compliance with implied standards for audio equipment and vendor credentials; IS/OEM certifications to be provided if applicable
- Delivery: Delivery period linked to original delivery order with option-based extensions as per clause; minimum 30 days for extended time
- Documentation: All required certificates and documents must be uploaded with bid per ATC/Corrigendum
Terms & Eligibility
- EMD: Not specified in data; bidders should prepare as per ATC requirements
- GST: GST applicability to be checked by bidder; reimbursement as per actuals or applicable rate up to quoted GST
- Warranty: OEM warranty certificates to be submitted at delivery; warranty period as per specifications
- Installation: Supplier must provide installation, commissioning and training; service center network details to be uploaded
- Quantities/Period: Quantity may vary up to ±25% during contract; delivery period starts from last date of original DO
Key Specifications
-
- Product category: Bluetooth Speaker System / Multi Media Speaker System
-
- Quantity: Not specified; quantity variation allowed ±25% per option clause
-
- Warranty: OEM warranty to be provided; duration not explicitly stated
-
- Installation/Training: Required; post-sale service network to be detailed
-
- Certification: Firm must certify make and model on official letterhead
-
- Delivery: Delivery period tied to original DO with possible extensions; minimum 30 days under extended period
Terms & Conditions
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Option clause permits ±25% quantity variation at contract and during currency with same rates
-
GST treatment will follow actuals or applicable rate; bidder bears GST considerations
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Warranty: OEM warranty certificates required at delivery; post-installation support
-
Delivery timelines align with original DO; extended periods available with calculated time
-
Documentation: Upload all certificates and documents as per ATC and Corrigendum
Important Clauses
Delivery Schedule
Delivery period starts from the last date of the original delivery order; extended time computed as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days
Warranty & After-Sales
OEM warranty certificates must be submitted at delivery; supplier to guarantee rectification for breakdowns during the warranty period; installation, commissioning and maintenance service network must be established in India
EMD & Certifications
Bid submission requires uploading all certificates/documents sought in Bid document/ATC/Corrigendum; GST applicability advised by bidder; EMD amount not disclosed in data
Bidder Eligibility
-
Experience in supplying/installation of multimedia speaker systems or related audio equipment
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Financial capability to handle procurement with demonstrated turnover (not specified; bidders should reference ATC)
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Presence of OEM authorization and service capabilities with knowledge of installation and maintenance across India
Tender Data
Bid Details
Quantity
9
Bid Type
Single Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Bluetooth Speaker (V3) (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Ratlam
Delivery Pincodes
457001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Isak Merchant | 457001,Sr.Material Manager, Diesel Store Depot, Diesel Shed, Ratlam | Ratlam | Madhya Pradesh | 457001 | 9 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9851580.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar supply/installation
Financial statements (audited if available)
EMD payment proof (if applicable per ATC)
Technical bid documents and compliance certificates
OEM authorization letter / authorized dealership certificate
Installation, commissioning and maintenance plan
Service center locations near consignee destinations
Warranty certificates from OEM
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for Bluetooth speaker tender in Ratlam MP 2026?
Bidders should prepare GST registration, PAN, experience certificates, financial statements and OEM authorization. Upload OEM make/model letterhead, installation plan and service-network details. Ensure OEM warranty certificates are included and delivery terms align with original DO with option to extend up to 25% quantity.
What documents are required for Western Railway audio equipment bid in Ratlam?
Required documents include GST certificate, PAN, experience certificates for similar supply, audited financial statements, EMD proof, technical bid, OEM authorization, installation/commissioning plan and service-center details near consignee destinations.
What are the technical specifications for the Bluetooth Speaker System in this tender?
Specifications specify a Multi Media Speaker System with vendor certification of exact make/model on letterhead; OEM warranty; installation/training and after-sales service; delivery terms linked to original DO and extension rules; no explicit quantity or model numbers provided in data.
When is the delivery period for the Western Railway speaker procurement?
Delivery period is anchored to the last date of the original delivery order; extensions possible as per option clause with a minimum of 30 days for increased quantity; exact timeline depends on DO and contract terms.
What is the EMD requirement for the Western Railway Bluetooth tender?
EMD amount is not disclosed in the data; bidders should refer to the ATC/Corrigendum for exact EMD value and payment method; ensure readiness to submit EMD as specified.
What warranty and service conditions apply to the Bluetooth speaker supply?
Warranty must be OEM-provided; certificates to be submitted at delivery; ensure a nationwide service network with installation, commissioning and maintenance capabilities; service centers near consignee destinations must be uploaded.
How to verify the make and model for the offered Bluetooth system?
Bidder must certify the offered make and model on their official letterhead; ensure the certification aligns with tender ATC requirements and includes OEM warranty details and post-sales support commitments.