Directorate Of Public Instructions Punjab Split AC Tender Wall Mount Type V2 2025 - 7000+ BTU/h Green AC with GEM Rating 4.5
Progress
Key Highlights
- • Gem rating requirement: 4.5 stars or higher
- • OEM MAF upload compulsory for bidder/OEM
- • Service center must be within 70 KM of buyer institutions
- • Maximum quantity variation up to 25% during contract
- • Cooling capacity must be above 7000 units
- • Green AC / V2 wall-mount split AC category
- • Delivery period adjustments based on option clause with minimum 30 days
- • EMD amount: ₹15,000
Tender Overview
Directorate Of Public Instructions (colleges), under the Higher Education And Languages Department Punjab, invites bids for Split Air Conditioner Including Green AC, Wall Mount Type (V2). The tender requires equipment with a maximum cooling capacity above 7000 and mandates an EMD of ₹15,000. Bidders must satisfy the Gem rating threshold and demonstrate OEM support, with service networks within 70 KM of buyer institutions. The scope uses a flexible option clause allowing quantity adjustments up to ±25%, with delivery timelines linked to the original and extended periods. This procurement emphasizes compliant, standards-driven HVAC solutions for state education facilities in Punjab and includes specific escalation rules for delivery extensions and contract quantities.
Technical Specifications & Requirements
- Product category: Split Air Conditioner (Wall Mount, Green AC, V2 variant)
- Cooling capacity: above 7000 (minimum requirement)
- EMD: ₹15,000
- Gem rating requirement: 4.5 stars or higher
- OEM documentation: upload OEM MAF (manufacturing authorization form)
- Service coverage: active service center within 70 KM of buyer institutions; provide Govt. ID/address proof
- Delivery terms: option clause allows quantity variations up to 25% during contract; delivery period adjustments depend on original/extended periods with minimum 30 days
- Warranty/AMC expectations: not explicitly stated; bidders should assume standard manufacturer warranty and post-warranty support per ATC terms
- Location/Context: procurement for educational facilities in Punjab under the Higher Education and Languages Department
Terms, Conditions & Eligibility
- EMD: ₹15,000 (demand draft or online as specified)
- Gem rating: minimum 4.5 stars
- Delivery flexibility: quantity may increase/decrease by up to 25%; delivery timelines adjust accordingly
- Documentation: must include OEM MAF; service center proof within 70 KM; government ID/address verification
- Delivery start: tied to original delivery order date; extended time calculated per option clause with minimum 30 days
- Compliance: bidders must adhere to ATC clauses and provide service capabilities within Punjab
- Eligibility: bidders should demonstrate technical capability for wall-mounted AC units with Green AC features and maintain regional service networks
- Payment terms: not explicitly stated; ensure readiness for standard government procurement remittance upon acceptance
Key Specifications
-
Product: Split Air Conditioner (Green AC, Wall Mount Type V2)
-
Cooling capacity: > 7000
-
EMD: ₹15,000
-
Gem rating: ≥ 4.5
-
OEM MAF required
-
Service center within 70 KM
-
Delivery flexibility: ±25% quantity, with extended delivery rules
Terms & Conditions
-
EMD amount and mode of payment
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Gem rating threshold and documentation
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Delivery quantity variation up to 25%
-
OEM authorization and service availability within 70 KM
Important Clauses
Payment Terms
Not explicitly stated; bidders should expect standard government payment terms after acceptance and verification of deliverables
Delivery Schedule
Delivery period begins from the last date of original delivery order; option clause may adjust timelines with minimum 30 days in extended periods
Penalties/Liquidated Damages
Not specified in data; bidders should assume standard LD per contract if delivery/default occurs
Bidder Eligibility
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Minimum GEM rating of 4.5 stars
-
Active service center within 70 KM of buyer institutions
-
OEM MAF uploaded and validation of eligibility
-
Cooling capacity above 7000 units
Tender Data
Bid Details
Quantity
10
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
3
OEM Avg. Turnover
32
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Split Air Conditioner Including Green AC, Wall Mount Type (V2) (Q2)
Authority Records
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Documents 7
GeM-Bidding-8564748.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent account number (PAN) card
OEM manufacturing authorization letter (MAF)
Proof of service center within 70 KM (address proof + govt ID)
Bidder profile and GEM rating documentation
Electrical compliance certificates (if applicable to AC units)
EMD submission proof (DD or online payment receipt)
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for split AC tender in Punjab education sector 2025?
To bid, ensure you meet the GEM rating of 4.5+, upload OEM MAF, provide service center within 70 KM, and submit EMD of ₹15,000. Include documentation proving eligibility and compliance with the option clause for quantity variation up to 25%.
What documents are required for AC tender in Punjab colleges?
Submit GST, PAN, OEM MAF, service center proof within 70 KM, bidder profile, GEM rating proof, and EMD payment receipt. Include any electrical compliance certificates and financial statements if requested by the buyer.
What is the cooling capacity requirement for the Punjab AC tender?
Bidders must provide wall-mount split AC units with a maximum cooling capacity above 7000. Ensure the model meets Green AC specifications and is compatible with V2 design requirements.
What are the delivery terms for quantity variation in this tender?
The purchaser may increase or decrease quantity up to 25% at contract placement and during the contract period. Delivery time adjusts based on (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
What is the EMD amount and payment process for Punjab AC bid?
EMD is ₹15,000. Submit via demand draft or online payment as per tender guidance. Ensure the instrument reaches the designated authority before the bid submission deadline and attach the payment receipt in the bid submission.
Are there service region requirements for AC suppliers in Punjab?
Yes. The bidder or OEM must have an active service center within 70 KM of the buyer institutions, with address proof and government ID verification provided during submission.
Which standards or certifications are required for AC units in this tender?
The tender specifies ISO/IEC or equivalent standards for energy efficiency and environmental compliance; a Green AC feature is expected, though explicit standard codes are not provided in the data. Ensure OEM MAF reflects certification compliance.
What happens if delivery is delayed beyond the original period?
Delivery extensions may be permitted under the option clause with calculations based on the extended delivery rules, ensuring minimum 30 days extension; verify any penalties or LD terms in the final contract.