Assam Electricity Grid Corporation Limited Desktop Computers and UPS Tender Cachar Assam 2025
Progress
Key Highlights
- • Brand/OEM requirements: Not explicitly specified; ensure readiness for OEM-approved UPS and MFM solutions
- • Technical certifications/standards: Not specified in BOQ; prepare for IS/IEC-based compliance typical in government hardware
- • Special conditions: 25% quantity variation right; extended delivery time calculations with defined formula
- • Eligibility criteria: Non-liquidation/solvency confirmation required; undertaking to be uploaded
- • Warranty/AMC: Not specified; bidders should seek post-implementation support terms during submission
- • Penalties/Performance: Not detailed; capture ATC specifics during bid clarification
- • Delivery/Installation: SITC scope; on-site installation and commissioning included
- • Documentation: Escalation matrix for service support required
Tender Overview
The procurement is issued by Assam Electricity Grid Corporation Limited (Power Department, Assam) for a combination of IT hardware and related equipment located in CACHAR, ASSAM. Targeted categories include Entry and Mid Level Desktop Computers (Q2), Line Interactive UPS with AVR (V2), and Multifunction Machine MFM (V2). The scope covers supply, installation, testing and commissioning, with the option to adjust quantities by up to 25% during contract execution and an extended delivery timeframe linked to adjusted quantities. The notice emphasizes bidder financial stability and non-liquidity status, requiring undertakings to confirm governance of financial health. The tender specifies that the delivery schedule can shift if quantities change, and the extended time calculation follows a defined formula, ensuring predictable project timelines. A bidder escalation matrix for service support is required, highlighting post-implementation help. Unique aspects include the explicit option clause and the emphasis on scope covering both procurement and on-site deployment.
Technical Specifications & Requirements
- No technical specifications are published in the BOQ; however, the categories indicate a need for standard desktop computers, line-interactive UPS with AVR, and multifunction devices suitable for government setups. Expected requirements likely include on-site installation, testing, and commissioning. The buyer’s ATC indicates a unified scope: Supply, Installation, Testing and Commissioning (SITC). Ensure compliance with any organization-specific SSL, power, and connector standards during deployment. Vendors should prepare for OEM support, escalation matrices, and post-implementation service terms.
Terms, Conditions & Eligibility
- EMD/Financial Standing: Bidder must not be in liquidation or similar proceedings; provide an undated undertaking.
- Quantity Terms: Option to increase/decrease quantity up to 25% at contract rates; delivery period recalculated accordingly with a minimum of 30 days.
- Delivery & Payment: Delivery schedule aligned to original order end date; payment terms not explicitly stated; bidders should seek clarity during bid submission.
- Scope Clause: Bid price must include SITC of all items; OEM escalation matrix required for service support.
Key Specifications
-
Product/service names and categories: Entry and Mid Level Desktop Computers, Line Interactive UPS with AVR, Multifunction Machine
-
Quantities/values: Not specified; quantity adjustment up to 25% allowed
-
EMD/Estimated value: Not listed; prepare with ATC guidance
-
Experience: Must demonstrate ability to supply IT hardware and SITC services
-
Quality/Compliance: Standard government SITC expectations; OEM support and service matrix
-
Warranty/AMC: Not specified in data; confirm during bid submission
Terms & Conditions
-
Option to vary order quantity by up to 25% at contracted rates
-
Delivery period recalculated based on increased/decreased quantity with 30-day minimum
-
Bidder must confirm financial stability and non-liquidation status
Important Clauses
Payment Terms
Not explicitly stated; bidders should seek ATC guidance for milestone-based or full payment terms
Delivery Schedule
Delivery commences from last date of original delivery order; extended time follows (increased quantity/ original quantity) × original delivery period; minimum 30 days
Penalties/Liquidated Damages
Not specified in data; verify during bid submission and ATC review
Bidder Eligibility
-
Not under liquidation or court receivership
-
Ability to supply SITC of desktop PCs, UPS with AVR, and MFM devices
-
Compliance with government procurement documentation and OEM authorizations
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | COAGULATE GLOBAL SOLUTIONS PRIVATE LIMITED Under PMA | Make : acer Model : Veriton X4240G | 13-11-2025 17:39:44 | |
| 2 | CR Associates Under PMA | Make : hp Model : HP 280 G9 MT i3 12100 Win11P 161Pcie3 21.5” | 14-11-2025 18:53:58 | |
| 3 | PIXCEL SQUARE TECHNOLOGIES LLP Under PMA | Make : hp Model : HP 280 G9 MT i3 12100 Win11P 16512SSD3 21.5" | 14-11-2025 16:27:03 | |
| 4 | SOFTRONIX DIGITAL PRIVATE LIMITED Under PMA | Make : acer Model : Veriton M200-P500 | 14-11-2025 18:56:08 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | CR Associates Under PMA | Item Categories : Entry and Mid Level Desktop Computer,Line Interactive UPS with AVR (V2),Multifunction Machine MFM ( |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
7
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
15 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
8
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , Line Interactive UPS with AVR (V2) (Q2) , Multifunction Machine MFM (V2) (Q2)
Authority Records
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Documents 3
GeM-Bidding-8544685.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Experience certificates for similar SITC projects
Financial statements or solvency certificate
EMD/Security deposit documentation (as applicable)
Technical bid documents and OEM authorizations (if any)
Bidder undertaking confirming non-liquidation status
Escalation matrix for service support
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for desktop computers and UPS tender in Cachar Assam 2025
Bidders must submit GST, PAN, experience certificates, financial statements, EMD, and technical bids. Ensure non-liquidation status with an Undertaking. The scope includes SITC: supply, installation, testing and commissioning of desktop PCs, line-interactive UPS with AVR, and multifunction machines; comply with ATC terms and escalation matrix.
What documents are required for Assam Electricity Grid procurement 2025
Required documents include GST registration, PAN, company financial statements, experience certificates for SITC projects, EMD documentation, OEM authorizations if applicable, and an Undertaking confirming financial solvency and non-liquidity as per buyer terms.
What are the delivery terms for the Cachar Assam IT hardware tender
Delivery starts after the last date of the original delivery order; quantity increases/decreases up to 25% with adjusted delivery time using ( Increased quantity ÷ Original quantity ) × Original delivery period, minimum 30 days; ATC may clarify payment milestones.
What standards or certifications are expected for this Assam tender
While explicit standards are not listed, bidders should anticipate IS/IEC-based compliance, OEM warranty terms, and service escalation matrices; ensure product compatibility with government SITC requirements and post-implementation support.
How is the EMD and financial standing evaluated for this procurement
EMD amount is not disclosed in the data; bidders must present an undertaking of non-liquidation and demonstrate financial solvency; ensure readiness to provide security deposits per ATC guidance during submission.
What is included in scope of supply for this procurement in Assam
Scope includes Supply, Installation, Testing and Commissioning of desktop computers, line-interactive UPS with AVR, and multifunction machines; vendors must provide SITC and an OEM escalation matrix for service support post-implementation.
When will the bid evaluation consider quantity variations in this tender
Evaluation accounts for option clause allowing up to 25% quantity variation; contracted rates apply; extended delivery time computes from the last delivery date, with minimum 30 days extension.