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State Bank of India Note Sorting Machines (V2) Tender Gadag Karnataka 2026

Bid Publish Date

20-Feb-2026, 4:47 pm

Bid End Date

26-Feb-2026, 5:00 pm

Location

GADAG , KARNATAKA

Latest Corrigendum Available

Progress

Issue20-Feb-2026, 4:47 pm
Corrigendum23-Feb-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

15

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not specified in data; verify during bid
  • • Technical standards: IS/IEEE not specified; confirm any BIS/ISO codes during tender
  • • Special clauses: 25% quantity variation right; extended delivery time formula
  • • Eligibility: Adherence to SBI option clause; eligible suppliers with capability to scale
  • • Warranty/AMC: Not specified; confirm post-award service expectations
  • • Penalties: Not specified; verify LD or performance bonds in final terms
  • • Delivery/install: Delivery from last order date; minimum 30 days for extensions

Categories 1

POTATO

Tender Overview

The State Bank of India (SBI) Department of Financial Services invites submission for Note Sorting Machines (V2) under the Q2 category in Gadag, Karnataka 582101. The procurement scope centers on sorting-capable currency handling machines, with emphasis on configuration, stacking capabilities, and authentication/fitness features. The notice references generic machine characteristics, including display, detection technology, hopper/stacker capacities, and auxiliary accessories. A distinct bid clause allows supplier-led quantity adjustments up to 25%, signaling flexible production planning. The delivery framework ties to the last original delivery order date, with extended delivery time calculated by a defined formula and a minimum 30-day threshold. The absence of a BOQ item list indicates a potentially broad functional specification, placing emphasis on compliance, performance, and post-award logistics. This tender targets SBI procurement needs in Karnataka and requires bidders to align with buyer-specific terms.

Technical Specifications & Requirements

  • Category: Generic; Description and Purpose of Machine; Construction; Governing Specifications; Detection Technology; Display; Number of Stackers / Machine Configuration (Stacker+Reject Stacker)
  • Capacities: Minimum Hopper/Feeding Capacity; Minimum Each Stacker Capacity (excluding Reject); Minimum Each Reject Stacker Capacity
  • Sorting: Mode/Type of Sorting; Sorting Features
  • Performance: Processing Speed (Notes/Minute); Authentication/Fitness/ SN Processing; Additional Features; Additional Accessories
  • Compliance: Available Test Certifications; Buyer Specific Requirements
  • Notes: No BOQ items available, requiring emphasis on stated categories and any vendor-provided specs for conforming designs

Terms, Conditions & Eligibility

  • EMD/Value: Not specified in the data; bidders should prepare standard security deposit as per SBI terms.
  • Quantity Clause: Purchaser may increase or decrease quantity up to 25% of bid quantity; another 25% possible during contract at contracted rates.
  • Delivery Timeline: Delivery period calculated from the last date of original delivery order; extended time uses formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Compliance: Bidders must adhere to option clause and provide delivery and price terms accordingly.
  • Documentation: Prepare to meet standard submission requirements for SBI procurement; specifics to be clarified during bid process.

Key Specifications

  • Product/service: Note Sorting Machine (V2) for bank note processing

  • Quantities/standards: Not listed; expect capacity and stacker counts to be defined in final specs

  • EMD/Value: Not specified; bidders should prepare as per standard SBI tender practice

  • Experience: Prior currency handling machine deployments advisable

  • Quality/Compliance: Confirmation of test certifications required by SBI; to be clarified

  • Delivery/Installation: General clause referencing last delivery date; 30-day minimum extension

Terms & Conditions

  • Quantity variation up to 25% during and after award

  • Delivery period linked to last original delivery date with a 30-day minimum extension

  • No BOQ items provided; focus on machine capabilities and compliance

Important Clauses

Payment Terms

Not specified in data; will be defined in bid document

Delivery Schedule

Based on last date of original delivery order; extended time via formula with 30-day minimum

Penalties/Liquidated Damages

Not specified in data; to be clarified in contract terms

Bidder Eligibility

  • Experience in supplying currency handling or security-related machines

  • Ability to scale supply up to 25% additional quantity

  • Compliance with SBI procurement terms and delivery obligations

Documents 4

GeM-Bidding-9020427.pdf

Main Document

Other Documents

OTHER

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description and Purpose of Machine A note sorting machine, or currency sorting machine, is a machine that sorts and counts notes with high efficiency and accuracy. These machines can sort notes based on denomination, authenticity, condition, and various other criteria.
Generic Construction The note sorting machine will feature an aesthetically pleasing design and robust construction, ensuring it remains stable and undistorted during operation. All rotating and moving parts will operate smoothly and securely. Key components of the note sorting machine include an appropriate motor, various sensors such as UV, Twin CIS and others as desired in the machine etc with some gear, belts, housing, and output stackers/pockets depending upon the size of the machine for sorted notes and rejected notes. The machine is equipped with necessary safety devices to prevent accidents during use.
Generic Governing Specifications Generally Confirming to IS 18663
Features and Performance Detection Technology Twin CIS (Contact Image Scanner)/Coloured Twin CIS (Contact Image Scanner) +UV (Ultra-Violet Light/Fluorescent Scanner) + IR (Infra Red Scanner) + MG (Magnetic Sensor) + Thickness Sensor
Features and Performance Display LCD/LED with Suitable Keypad
Features and Performance Number of Stackers / Machine Configuration (Stacker+Reject Stacker) 2+1
Features and Performance Minimum Hopper/Feeding Capacity (Minimum Number of Currency Notes) 1000
Features and Performance Minimum Each Stacker Capacity expect Reject Stacker (Minimum Number of Currency Notes) 250
Features and Performance Minimum Each Reject Stacker Capacity (Minimum Number of Currency Notes) 250
Features and Performance Mode / Type of Sorting Single Mode / First Note Recognition Sorting, Mixed Mode / Denomination Sorting, Fitness Mode / Sorting, Counting Mode
Features and Performance Sorting Features Orientation Sorting, Batching Arrangement, Face Sorting, Fake Note Detection, Serial Number Search
Features and Performance Processing Speed (Authentication/Fitness Sorting with Serial Number Processing) (Number of Currency Notes/Minutes) Minimum 1200 Notes per Minute Or higher
Features and Performance Additional Features of the Machine Record Serial Number of the Processed Currency Notes, Identification of Currency Notes issued prior to 2005, Strapping / Bundling of Currency Notes, Supporting Communication with commonly available Operating Systems Windows/ Linux/ IOS etc.
Features and Performance Additional Accessories Additional Display, Printer
Buyer Specific Requirements Other requirements As per buyer added ATC/ASOW if any (The ATC/ASOW/additional requirement shall be complement to the existing Category specifications. Any stipulation which are directly contradictory to the category specifications be considered as null and void. Any bid having contradictory specifications/ATC will be liable to cancelled)
Buyer Specific Requirements Available Test Certifications of the Machine Speed Test Certificate, Consistency/ Repeatability Test Certificate, Stress Test Certificate

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (relevant to currency handling machines)

4

Financial statements (latest audited)

5

EMD/Security deposit documentation as per SBI terms

6

Technical bid documents and conforming specifications

7

OEM authorization or authorized dealer certificate (if applicable)

Corrigendum Updates

1 Update
#1

Update

23-Feb-2026

Extended Deadline

26-Feb-2026, 5:00 pm

Opening Date

26-Feb-2026, 5:30 pm

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for SBI note sorting machine tender in Gadag Karnataka 2026

Bidders must submit standard GST, PAN, experience certificates, financial statements, and EMD documentation. The tender permits quantity variation up to 25% and requires adherence to the delivery formula based on the last delivery date. Ensure OEM authorizations, technical conformity, and test certifications are included with the bid.

What documents are required for SBI note sorting machine procurement in Karnataka

Required documents include GST registration, PAN card, experience certificates for currency handling machines, latest audited financial statements, EMD or security deposit proof, technical bid, and OEM authorization if applicable. Prepare any bank references and installation/service capability documents per SBI terms.

What are the key technical specifications for the Note Sorting Machine V2

Expected specs include detection technology, display, stacker and reject stacker configurations, minimum hopper capacity, stacking capacities, sorting mode, processing speed in notes per minute, and available test certifications. Specific numeric values will be issued in the final bidding document.

When is the delivery deadline for SBI note sorting machines in Gadag

Delivery timing follows the last date of the original delivery order, with potential extension calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days. Confirm final dates in the contract and order placement notices from SBI.

What are the EMD requirements for SBI procurement of note sorting machines

Exact EMD amount is not specified here. Prepare an EMD as per SBI standard practice in the final bid, ensuring payment terms align with the contract and include authentic security deposit documentation in the submission.

What is the process to verify test certifications for the machine

Bidders should provide available test certifications listed in the tender, including any relevant IS, BIS, or ISO compliance, and ensure the machine meets government procurement standards. Certification documents must accompany the technical bid for SBI evaluation.

What are the 25% quantity variation rules in SBI tender terms

The purchaser may increase or decrease quantity up to 25% at contract placement and during currency. The additional time is calculated by the specified formula, with a minimum 30 days extension and delivery schedule adjusted accordingly.

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