Central Water Commission Event Management Service West Delhi IITF-2026 Pavilion Construction & Exhibition Management 2026
Bid Publish Date
17-Oct-2026, 7:46 pm
Bid End Date
24-Oct-2026, 8:00 pm
EMD
₹46,600
Value
₹23,29,654
Location
Progress
Tender Overview
The Central Water Commission (CWC) seeks Event/Exhibition Management Services for the IITF-2026 pavilion project in WEST DELHI, DELHI 110008. Estimated contract value is ₹2,329,654 with an EMD of ₹46,600. Scope includes theme-based pavilion construction and national-level event management for the exhibition, including third-party premises arrangement. Bidder must align with 25% quantity/duration variation and deliver lump-sum service within the project framework. The opportunity targets qualified event organizers with capability for large-scale expo management and on-site coordination in Delhi. Unique factors include official attribution to CWC and coordination with IITF-2026 requirements.
Technical Specifications & Requirements
- EMD amount: ₹46,600; option to submit via Demand Draft (DD) in favour of Executive Engineer P and I Division CWC Faridabad, payable at SBI Faridabad. DD proof to be uploaded; hard copy to be delivered within 5 days of bid end/opening.
- Estimated contract value: ₹2,329,654; 25% quantity/ scope variation allowed at contract issue or by amendment.
- No BOQ items; no explicit technical specs available; focus on event management capabilities, pavilion construction, and third-party premises coordination.
- EMD/PBG flexibility: DD or Fixed Deposit Receipt (FDR) acceptable; FDR terms require withdrawal conditions; final performance security may be DD or PBG as per GeM GTC.
- Bidder must upload required certificates per ATC; non-submission risks rejection.
Terms, Conditions & Eligibility
- EMD submission options include DD in favour of Executive Engineer P and I Division CWC Faridabad or FDR in bidder name; hard copy due within 5 days of bid end/opening.
- 25% conclusive scope variation permitted for lumpsum contracts; increased scope requires provider consent.
- All bidders must adhere to the Buyer Added ATC and corrigenda; missing certificates may lead to rejection.
- After award, successful bidder may submit DD as performance security in lieu of PBG; hard copy to be delivered within 15 days of award.
- Location: WEST DELHI, DELHI 110008; essential coordination with IITF-2026 requirements for pavilion and events.
Key Specifications
-
Event/Exhibition management service for IITF-2026 pavilion
-
Theme-based pavilion construction and third-party premise management
-
Estimated value: ₹2,329,654
-
EMD: ₹46,600
-
Delivery/completion terms aligned with expo schedule and site readiness
-
No detailed BOM/BoQ provided; emphasis on coordination and on-site execution
Terms & Conditions
-
EMD options via DD in favour of Executive Engineer P and I Division CWC Faridabad or FDR
-
25% contract quantity/duration variation permitted
-
Submission of certificates per ATC; non-submission may lead to rejection
-
DD/FD/BBG as performance security options after award
Important Clauses
Payment Terms
EMD/DD/FDR options; performance security may be DD or PBG; delivery within site schedule; hard copies due within 15 days after award
Delivery Schedule
Deliver pavilion and event management services in alignment with IITF-2026 program in Delhi; schedule not detailed in data; adhere to ATC requirements
Penalties/Liquidated Damages
Not explicitly specified; ATC may include LD; ensure compliance with contract terms and delivery milestones
Bidder Eligibility
-
Experience in large-scale event/exhibition management projects
-
Financial statements demonstrating stability to support ₹2.33 million contract
-
Ability to submit EMD via DD or FDR and provide performance security by acceptance
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
23
Experience Required
4 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Exhibition in IITF-2026; Construction of Theme Based Customized pavilion and Event management services; 1500; Third-party premise
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
4
Delivery Details
Delivery Locations
1
Delivery Cities
South
Delivery Pincodes
110016
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Muzahir Ali | 110016,M&E Sub Division, Central Water Commission, B5 Tara Crescent Road, Qutub Institutional Area, Kalindi Bhawan, New Delhi -110016 | South | Delhi | 110016 | 1 | - | - |
Authority Records
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Documents 6
GeM-Bidding-10053553.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST registration certificate
PAN card
Experience certificates for event/exhibition management
Financial statements (last 2-3 years)
EMD submission proof (DD or FDR or online payment receipt)
Technical bid documents showing compliance with ATC
OEM authorizations or agency letters (if applicable)
Any certificates requested in ATC or Corrigendum
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for event management tender in West Delhi IITF-2026?
Bidders must meet eligibility criteria, submit EMD ₹46,600 via DD/FDR or online, upload ATC-compliant certificates, provide financial statements, and confirm ability to handle theme-based pavilion construction; ensure hard copy delivery within 5 days of bid end/opening and adhere to 25% scope variation terms.
What documents are required for West Delhi CWC exhibition tender submission?
Required documents include GST registration, PAN, last 2-3 years’ financials, experience certificates for event management, EMD proof (DD/FDR or online), ATC-compliant technical bid, OEM authorizations if applicable, and any Corrigendum certificates; ensure all are uploaded before bid closing.
What are the EMD submission options for this Delhi tender?
EMD can be submitted as an Account Payee Demand Draft in favour of Executive Engineer P and I Division CWC Faridabad, payable at SBI Faridabad, or as a Fixed Deposit Receipt in bidder name; scanned proof must accompany bid and hard copy delivered within 5 days post bid end/opening.
What is the estimated contract value and variation clause for this tender?
Estimated value is ₹2,329,654; the buyer may increase/decrease the contract quantity or duration by up to 25% at contract issue or through amendments, with bidder consent for scope expansion.
Which location and project scope are specified for this IITF-2026 tender?
Location is WEST DELHI, DELHI 110008; scope covers theme-based pavilion construction and event management services for IITF-2026, including third-party premises arrangements and on-site coordination.
What are the payment security options after contract award?
Post-award, payment security may be provided as an Account Payee Demand Draft in favour of Executive Engineer P and I Division CWC Faridabad or as a PBG per GeM GTC; the DD must be delivered to the buyer within 15 days of award.
When is the delivery/implementation expected for IITF-2026 pavilion?
Delivery should align with IITF-2026 program schedule; explicit dates are not provided, but timely readiness of pavilion and event management services is required as part of the contract execution, with ATC guidelines guiding delivery milestones.
What certificates are mandatory to upload with the bid?
Mandatory certificates per ATC include GST, PAN, past project certificates, financials, and any other certificates requested in the ATC or Corrigendum; missing documents risk bid rejection.