Gangadhar Meher University Desktop Computers Procurement Odisha 2025 - Entry/Mid Level Q2 with 25% Quantity Extension
Gangadhar Meher University
SAMBALPUR, ODISHA
Posted:
17 November 2025
Closed:
4 December 2025
GEM
GEM
Director, Handicraft & Cottage Industries Odisha Bhubaneswar Desktop Computers Tender 2026 ISI/ISO Ready - Textiles & Handloom Odisha
Progress
Issue22-Jan-2026, 11:37 am
Corrigendum04-Feb-2026
AwardPending
Quantity
3
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirements: On-site OEM warranty and in-state service centers required
- • Technical standards: Pre-loaded OS by Desktop OEM; TPM on motherboard
- • Service clauses: 30-day center establishment, toll-free support, in-country service team
- • Eligibility: In-state service capability, OEM warranty verification, installation/commissioning scope
- • Warranty/AMC: On-site warranty, timely rectification during warranty period
- • Penalties: Delivery extension rules under option clause; quantity adjustment up to 25%
Tender Overview
The Procuring Organization is the Director, Handicraft & Cottage Industries, Odisha, Bhubaneswar, under the Textiles And Handloom Department Odisha. The tender seeks Entry and Mid Level Desktop Computers (Q2) with detailed hardware specs: processor, TPM-enabled motherboard, factory pre-loaded OS, configurable RAM, SSD/HDD storage, monitor availability, screen size, built-in speakers, and on-site OEM warranty. Scope includes supply, installation, testing, commissioning, operator training, and statutory clearances where applicable. A key differentiator is the robust after-sales framework requiring in-state service presence and toll-free support. This procurement targets consistent, ready-to-deploy desktop setups for departmental needs.
Technical Specifications & Requirements
- Product category: Desktop computers with processor and motherboard specs; TPM support; factory pre-loaded OS by desktop OEM.
- RAM capacity: defined in GB (exact value not disclosed in summary); storage includes SSD capacity in GB and HDD capacity.
- Display & audio: monitor availability, screen size in cm, integrated speaker.
- Warranty: On Site OEM Warranty (in years) as specified.
- Additional requirements include in-scope installation, testing, commissioning, and training; service centers in each consignee state or establishment within 30 days of award; dedicated toll-free service line; OEM warranty certificates at delivery.
- No BOQ items exist; terms call for comprehensive scope including training and regulatory clearances.
Terms, Conditions & Eligibility
- Quantity flexibility: Purchaser may adjust up to 25% of bid quantity during contract and extension windows; delivery period aligns with last delivery order date.
- Scope of supply: Bid price must cover supply, installation, testing, commissioning, operator training, and any statutory clearances.
- Service & support: Functional service center in the state of each consignee; establishment within 30 days of award; dedicated toll-free support.
- Warranty conditions: OEM warranty certificates required at delivery; timely service/rectification during warranty; dedicated service team with in-country presence.
- Documentation and compliance details to be uploaded with bid.
Key Specifications
-
Desktop computer with processor specifications and motherboard with TPM
-
RAM capacity as per BOQ (value not disclosed in data) with optional expansion
-
Storage: SSD capacity in GB and HDD capacity in GB
-
Monitor availability and screen size in CM
-
Speaker included in display setup
-
On Site OEM Warranty period (in years)
Terms & Conditions
-
EMD not specified in available data; verify via terms during bid submission
-
Option Clause allows 25% quantity variation with staged delivery timelines
-
Service centers must be established in-state within 30 days of award
-
OEM warranty certificates required at delivery; dedicated service team mandatory
-
Scope includes installation, testing, commissioning and operator training
Important Clauses
Payment Terms
Not specified in data; bidders should seek terms referencing supply/install/commissioning and service.
Delivery Schedule
Delivery period extends from last date of original delivery order; option clause may extend time with minimum 30 days.
Penalties/Liquidated Damages
Not explicit; likely tied to delivery/installation delays under option clause terms.
Bidder Eligibility
-
Functional service center capability in Odisha or consignee state
-
Experience in supplying and commissioning desktop computer systems
-
OEM authorization and warranty execution capability
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2)
Authority Records
TEXTILES AND HANDLOOM DEPARTMENT
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 3
GeM-Bidding-8869800.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| MOTHERBOARD | Trusted Platform Module | Discrete TPM 2.0 |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 58.1 - 63 (22.87" - 24.8") |
| Monitor | Speaker | Yes |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
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Required Documents
1
GST registration certificate
2
Permanent account number (PAN) card
3
Experience certificates for similar desktop computer supply & service
4
Financial statements or turnover proof
5
EMD/Security deposit proof (if applicable)
6
Technical bid documents and compliance certificates
7
OEM authorization / dealership authorization
8
Warranty certificates from OEM
9
Service center registration proof in Odisha or state of consignee
Corrigendum Updates
2 Updates
#1
04-Feb-2026 Update
Extended Deadline
12-Feb-2026, 11:00 am
Opening Date
12-Feb-2026, 11:30 am
#2
02-Feb-2026 Update
Extended Deadline
06-Feb-2026, 12:00 pm
Opening Date
06-Feb-2026, 12:30 pm
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for desktop computers tender in Odisha 2026 with TPM and OEM warranty
Bidders must submit GST, PAN, financials, experience certificates, OEM authorization, and technical compliance documents. Ensure in-state service center evidence, on-site OEM warranty certificates, and documentation for installation testing and training. Delivery terms follow the 25% quantity option and require adherence to the extended delivery framework.
What documents are required for desktop procurement bid in Bhubaneswar
Submit GST registration, PAN, experience certificates for similar desktop deployments, financial statements, EMD proof (if applicable), OEM authorizations, and warranty certificates. Include service-center proof and toll-free support contact details for Odisha consignees.
What are the technical specs for processors and TPM in this Odisha tender
Specs call for a compatible processor with a motherboard featuring TPM. RAM and storage are defined by BOQ values (RAM capacity, SSD GB, HDD GB). OS should be factory pre-loaded by desktop OEM. Monitor and speaker availability are also required components in the package.
When is the delivery extension allowed under the option clause for this bid in Odisha
Delivery may be extended up to 25% of the contracted quantity with adjustments calculated by (Increased quantity ÷ Original quantity) × Original delivery period, minimum of 30 days. Extensions may continue within the original delivery window upon contract terms.
What is required for in-state service center establishment after award
Successful bidder must establish a functional service center within Odisha within 30 days of award, with documentary evidence submitted prior to payment release; toll-free service line is mandatory for post-sales support.
What documents prove OEM warranty for the desktop procurement in Odisha
Submit OEM warranty certificates at the time of delivery, along with the post-sales service plan and details of the service team. Ensure coverage aligns with On Site OEM Warranty terms and that installation/commissioning is completed.
What scope of supply must be included in the bid for this desktop contract
Scope includes Supply, Installation, Testing, Commissioning, operator training, and any necessary statutory clearances. The bid must cover all components and services within the quotation, with detailed costs included in the bid price.
Which organization tendering for desktop computers in Odisha allows 25% quantity variation
The purchaser reserves the right to adjust quantity up to 25% at placement and during the contract currency. Bidders should plan for flexible delivery scheduling and price adherence under contract terms.
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Documents 3
GeM-Bidding-8869800.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS