Bihar State Police Liquid Explosive Detector Tender 2026 Bihar Home Department MHA 25% Quantity Flexibility 3 Day Service 0 BOQ
Progress
Tender Overview
The Bihar State Police, under the Home Department Bihar, invites bids for a Liquid Explosive Detector under MHA guidelines. The tender does not list itemized quantities (BOQ shows 0 items), but includes an option clause allowing a ±25% quantity adjustment at award and during contract execution. Key differentiator is mandatory after-sales service structure with state-wide service centers, dedicated toll-free support, and explicit penalty provisions for delayed defect rectification. The scope emphasizes rapid service response and warranty commitments, with price-related flexibility built into contract timing and extensions. This opportunity targets suppliers with robust service networks in the state and the ability to scale delivery in line with the option clause, while ensuring compliance with withdrawal/extension protocols. The procurement must align with the organization’s security equipment standards and MHA expectations, with a focus on reliable after-sales support.
Technical Specifications & Requirements
- No explicit technical specifications are published in the BOQ. The procurement category is a Liquid Explosive Detector (MHA) with Q3 classification, implying stringent security-grade equipment. Suppliers should prepare for high-availability product support, and ensure alignment with minimum serviceability expectations implied by “on-site” vs “carry-in” warranty debates.
- Required capabilities likely include certified detection accuracy, rugged construction, and compliance with applicable security equipment standards. Vendors should pre-verify that their detectors support remote diagnostics, local calibration, and timely on-site maintenance.
- Important non-technical prerequisites include establishing a Functional Service Centre within 30 days of award if not already present, and providing a dedicated toll-free service line and escalation matrix.
Terms, Conditions & Eligibility
- Quantity flex: up to 25% increase or decrease at contract award and during currency, with delivery timelines adjusted using the specified formula and minimum 30 days.
- Warranty service: defects must be rectified within 3 days of notification; failure triggers a 0.5% per week penalty on unit price, up to 10% of contract value, after which alternate sourcing may be engaged with PBG forfeiture.
- Service continuity: Bidder/OEM must have a functional service centre in the state of each consignee or establish one within 30 days of award; payment release contingent on documentary evidence of service capability.
Key Specifications
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Product: Liquid Explosive Detector (MHA) with Q3 classification
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Est. Value: Not disclosed; BOQ shows zero items
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Standards: Not specified in tender data
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Delivery: Not prescriptive; option-based delivery extension rules apply
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Warranty: 3 days for defect rectification
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Penalty: 0.5% of unit price per week; max 10% of contract value
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Service: Functional Service Centre in state; toll-free support; escalation matrix
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Delivery timing: Extension rules use ( Increased quantity / Original quantity ) * Original delivery period with minimum 30 days
Terms & Conditions
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Quantity adjustment up to 25% during contract; delivery period adjustments apply
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Mandatory service infrastructure: state-wide service centre or establishment within 30 days
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Warranty defect rectification within 3 days; penalties and PBG implications
Important Clauses
Payment Terms
Payment release contingent on documentary evidence of functional service centre; penalties tied to delayed rectification affect payment or PBG
Delivery Schedule
Option-based quantity changes; calculated extended delivery time with minimum 30 days, subject to contract terms
Penalties/Liquidated Damages
0.5% weekly penalty for late service; capped at 10% of contract value; potential PBG forfeiture and alternate sourcing at seller’s cost
Bidder Eligibility
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Functional service capability in Bihar or commitment to establish within 30 days
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Dedicated toll-free service support and escalation matrix available
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Compliance with security equipment standards and OEM authorizations
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
40
OEM Avg. Turnover
160
Past Performance
10 %
Warranty Period
3 days
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Liquid Explosive Detector (MHA) (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Patna
Delivery Pincodes
800014
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Mithilesh Kumar Singh | 800014,Central Cloth Store, BMP-5 Campus, Near Jaiprakash Narayan Airport, Patna-800014 | Patna | Bihar | 800014 | 2 | 90 | - |
Authority Records
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Documents 3
GeM-Bidding-9963779.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Corrigendum Updates
1 Update Update
Extended Deadline
12-Oct-2026, 12:30 pm
Opening Date
13-Oct-2026, 12:30 pm
Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates for similar security equipment/bid history
Financial Statements (latest audited)
EMD/Security Deposit documentation as per ATC
Technical Bid documents and compliance statements
OEM Authorization/Authorized Signatory
Service Centre establishment proof (or commitment) in Bihar
Warranty/Support capability documents and escalation matrix
Frequently Asked Questions
Key insights about BIHAR tender market
How to participate in Bihar State Police liquid detector tender in 2026?
Bidders must submit GST, PAN, experience certificates, financials, EMD, and OEM authorizations. Ensure a functional Bihar service center or plan establishment within 30 days. Provide technical compliance statements and escalation matrix with dedicated toll-free support, aligning with MHA guidelines for liquid explosive detectors.
What are the eligibility criteria for security equipment tender in Bihar?
Eligibility requires prior experience in supplying similar security devices, valid GST and PAN, financial stability, and an OEM authorization. A service center in Bihar or commitment to establish within 30 days is essential, plus a dedicated support line and escalation procedures.
What documents are required for submission to this detector tender?
Submit GST certificate, PAN card, audited financials, experience certificates of similar projects, EMD documentation, OEM authorization, technical bid, and proof of service center capability or establishment plan within Bihar.
What is the delivery/flexibility clause for quantity in this tender?
The purchaser may increase or decrease quantity up to 25% of bid quantity at award and during contract. Delivery timelines adjust based on the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What are the penalty terms for delayed service in this contract?
Defect rectification must occur within 3 days of notification. If delayed, a penalty of 0.5% of unit price per week applies, up to a maximum of 10% of contract value; after which the buyer may seek alternate sourcing and forfeit the PBG.
Are there service center and support requirements for bidders?
Yes. Bidders must have a functional service center in each consignee state or establish one within 30 days of award. A dedicated toll-free support line and escalation matrix must be provided for ongoing service and rapid issue resolution.
What is the scope of warranty and after-sales support?
Warranty implies timely servicing within the stated 3-day window, with on-site or carry-in options as applicable. Service capability documentation and PBG-related conditions govern post-warranty service and penalties, ensuring continuous operational readiness of the detector.