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Indian Army Pen/Paper Stationery Tender Pathankot 2025 – ISO 9001, 2-Year Warranty, GST Terms

Bid Publish Date

31-Oct-2025, 1:17 pm

Bid End Date

10-Nov-2025, 2:00 pm

Location

PATHANKOT , PUNJAB

Progress

Issue31-Oct-2025, 1:17 pm
Technical11-Jul-2025, 11:13 am
Financial
AwardCompleted
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Quantity

990

Category

Lamination Sheet Large Size

Bid Type

Two Packet Bid

Categories 12

RAIN COAT OFFSET PRINTING FIBERS THREADS AND YARNS CENTRE TABLE PRINTING SERVICES CUSTOMIZED DECALS PAPER AND PRINTING SERVICES PEN CALENDAR ALUMINIUM ALLOY BLANK FLASH CARDS PEB

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a stationery and office supply package covering items such as blue/black/red pens, pencils, lamination sheets, Fevistick, CD markers, Fevicol, spiral binding sheets, drawing sheets, and file covers. The contract contemplates multiple line items (11 BOQ entries) with an estimated value not disclosed and a 25% quantity variation right during both bidding and contract execution. Delivery is to be to Ajeya Garrison, Pathankot, with potential extended delivery windows if option clauses are exercised. Bidders should note the GST caveat and the need to provide ISO 9001 certification where applicable. Unique logistics include on-site installation/commissioning (if scope includes) and post-sale service commitments.

Technical Specifications & Requirements

  • Product categories include: Pen Blue, Pen Black, Pen Red, Pencil, Lamination Sheet Large Size, Fevistick, CD Marker Blue, Fevicol 200 gm, Spiral Binding Sheet A4, Drawing Sheet White/Blue/Pink/Yellow, File Cover.
  • 11 BOQ items across standard office stationery; exact quantities not disclosed.
  • ISO 9001 certification required for bidder or OEM.
  • Warranty: 2 years from final acceptance or after installation/commissioning.
  • On-site service, training, troubleshooting, and maintenance by a national service network; provide service center details near consignee locations.
  • Optional quantity extension up to 25% during contract with adjusted delivery timing formula.
  • Delivery address: Ajeya Garrison Defence Road, Pathankot; installation/commissioning if included in scope.
  • GST handling on bidder’s side; reimbursement as actuals or applicable rate, whichever lower, up to quoted GST percentage.

Terms, Conditions & Eligibility

  • EMD: not disclosed in data; bidders must submit standard bid security as per tender terms.
  • Documents required with bid for Vendor Code Creation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank.
  • Warranty: OEM warranty certificates to be submitted at delivery; service commitment with dedicated technical staff and timely service.
  • Delivery terms: delivery and installation to Pathankot; option clause allows quantity changes up to 25% at contracted rates.
  • GST, payment terms, and penalties not fully specified; bidders must verify GST applicability and ensure ISO 9001 compliance.

Key Specifications

    • Product categories: Pen Blue, Pen Black, Pen Red, Pencil, Lamination Sheet Large Size, Fevistick, CD Marker Blue, Fevicol 200 gm, Spiral Binding Sheet A4 Size, Drawing Sheet White/Blue/Pink/Yellow, File Cover
    • Warranty: 2 years from final acceptance or post-installation period
    • Delivery location: Ajeya Garrison, Defence Road, Pathankot
    • Option clause: quantity may increase up to 25% during contract; delivery period adjusts via formula
    • Quality standard: ISO 9001 certified bidder or OEM
    • GST handling: bidder bears GST; reimbursement per actuals or applicable rate (whichever is lower)

Terms & Conditions

  • Key Term 1: 25% quantity variation right during contract with proportional delivery time adjustment

  • Key Term 2: ISO 9001 certification required for bidder or OEM

  • Key Term 3: 2-year warranty with OEM certificates at delivery and national service coverage

Important Clauses

Payment Terms

GST billed as per actuals or applicable rate; reimbursement limited to quoted GST %, bidder bears tax details.

Delivery Schedule

Delivery to Pathankot; extended delivery time formula: (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days; option extension possible.

Penalties/Liquidated Damages

Not explicit in data; bidders should anticipate standard penalties for late delivery per contract terms.

Bidder Eligibility

  • ISO 9001 certification (bidder or OEM) required

  • Experience in supplying office stationery or similar items

  • GST registration and compliance documentation

Documents 5

GeM-Bidding-8534037.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Talk Sheet,White Drawing Roll Large,Ivory Hard Sheet,Fevicol,Fevi Stick,Fevi Quick,Flex Quick,Gift

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Posted: 12 August 2025
Closed: 23 August 2025
GEM

Bill of Quantities (BOQ) 11 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Pen Blue Pen Blue 30 pieces hemant6002 15
2 Pen Black Pen Black 5 pieces hemant6002 15
3 Pen Red Pen Red 5 pieces hemant6002 15
4 Pencil Pencil 50 pkt hemant6002 15
5 Lamination Sheet Large Size Lamination Sheet Large Size 1 pieces hemant6002 15
6 Fevistick Drone Fabrication Manual 40 pieces hemant6002 15
7 CD Marker Blue CD Marker Blue 2 pkt hemant6002 15
8 Fevicol 200 gm Fevicol 200 gm 15 pieces hemant6002 15
9 Spiral Binding Sheet A4 Size Spiral Binding Sheet A4 Size 2 pieces hemant6002 15
10 Drawing Sheet White Blue Pink and Yellow Drawing Sheet White Blue Pink and Yellow 100 pieces hemant6002 15
11 File Cover File Cover 740 pieces hemant6002 15

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by bank

5

OEM authorization certificates (if applicable)

6

ISO 9001 certification (bidder or OEM)

7

Service center details near consignee destinations

8

Warranty certificates from OEM

9

Any installation/commissioning certificates (if scope includes)

Technical Results

S.No Seller Item Date Status
1Aakash Enterprises   Under PMA-07-11-2025 11:13:27Qualified
2HILLS STATIONERS & PRINTERS   Under PMA-10-11-2025 12:59:43Disqualified
3JASDEEP TRADERS & GENERAL STORE   Under PMA-04-11-2025 16:30:09Disqualified
4M/S TRADE VISTA   Under PMA-02-11-2025 21:23:44Disqualified
5Mahavir Stationers and Printers   Under PMA-01-11-2025 09:57:38Qualified
6Raj Sales Corporation   Under PMA-06-11-2025 14:44:13Qualified
7SIDHI VINAYAK SALES   Under PMA-10-11-2025 12:30:47Disqualified
8UNIQUE SALES   Under PMA-10-11-2025 12:21:19Disqualified

Financial Results

Rank Seller Price Item
L1Mahavir Stationers and Printers(MSE)( MSE Social Category:General )    Under PMA₹44,545Item Categories : Pen Blue,Pen Black,Pen Red,Pencil,Lamination Sheet Large Size,Fevistick,CD Marker Blue,Fevicol 200
L2Raj Sales Corporation (MSE)( MSE Social Category:General )    Under PMA₹50,900Item Categories : Pen Blue,Pen Black,Pen Red,Pencil,Lamination Sheet Large Size,Fevistick,CD Marker Blue,Fevicol 200
L3Aakash Enterprises (MSE)( MSE Social Category:General )    Under PMA₹54,170Item Categories : Pen Blue,Pen Black,Pen Red,Pencil,Lamination Sheet Large Size,Fevistick,CD Marker Blue,Fevicol 200

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid in the Indian Army stationery tender in Pathankot 2025?

Bidders should prepare PAN, GSTIN, cancelled cheque, EFT mandate, and ensure ISO 9001 certification of bidder or OEM. Bid security/EMD requirements apply per tender terms, and delivery is to Ajeya Garrison Pathankot with a 25% quantity variation right.

What documents are required for vendor code creation in this tender?

Submit PAN card, GSTIN, cancelled cheque, EFT mandate certified by bank; include OEM authorizations if applicable, and ISO 9001 certification. Provide service center details and OEM warranty certificates at delivery for smooth onboarding.

What are the product categories covered in the Pathankot tender?

Categories include blue/black/red pens, pencils, lamination sheets, Fevistick, CD markers, Fevicol 200 gm, Spiral Binding Sheets (A4), Drawing Sheets in multiple colors, and File Covers. 11 items form the complete BOQ with unspecified quantities.

What is the delivery location and installation scope for this tender?

Delivery is to Ajeya Garrison Defence Road, Pathankot. If installation/commissioning is included, service teams must be ready for on-site setup and post-installation support within the warranty period.

What warranty and post-sale service are required for successful bidders?

A 2-year warranty from final acceptance or post-installation is required, with OEM warranty certificates provided at delivery. A dedicated service network and center locations near consignee destinations must be disclosed.

Are there any quantity flexibilities in this procurement?

Yes, there is an option clause allowing up to 25% increase in quantity during contract execution, with delivery extended according to a specific formula and minimum 30 days additional time if needed.

What standards and compliance are mandatory for bidders?

Bidders must hold ISO 9001 certification (bidder or OEM). GST compliance is required, and product quality should align with defined supply terms; ensure accurate GST invoicing and documentation.

What is the significance of the 25% option clause in this tender?

The option clause permits a 25% quantity increase during procurement and ongoing contract, with corresponding delivery period adjustments. It enables flexible scaling of supply to meet Defence Department needs without re-tendering.