GEM

South Eastern Coalfields Limited Humidity Chamber Tender UMARIA Madhya Pradesh - Calibration Report, Temperature & Humidity Range 2025

Posted

25 Oct 2025, 12:12 pm

Deadline

15 Nov 2025, 01:00 pm

Value

₹3,99,999

Location

UMARIA , MADHYA PRADESH

Progress

Issue25 Oct 2025, 12:12 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

South Eastern Coalfields Limited invites bids for a Humidity Chamber in UMARIA, Madhya Pradesh with an estimated value of ₹399,999. Bid scope covers chamber volume, tray counts, and precise control of temperature range and humidity range, plus included accessories and a calibration report. The tender emphasizes a flexible quantity option (+/- 25%), applicable delivery pacing from delivery order dates, and adherence to GST practices. This procurement targets reliable suppliers capable of delivering a compliant, non-toxic, and properly documented unit within the stated financial framework. The unique clause on adjustable quantity and the need for a formal OEM authorization, GST invoicing discipline, and MSDS/packing details shape bidder preparation and risk management. The opportunity is embedded within Coal India’s supply chain requirements, focusing on humidity chamber performance for operations under SECL oversight.

Technical Specifications & Requirements

  • Volume of Chamber: specified in data; must meet requested capacity
  • No. of Trays/Shelves: exact quantity as per BOQ; verify arrangement flexibility
  • Control Type: precise control mechanism for stable conditions
  • Temperature Range: defined operating spectrum; confirm accuracy across range
  • Humidity Range: target humidity spectrum with stable control
  • Accessories Included: list all included add-ons and mounting hardware
  • Warranty/Calibration: include Calibration Report and warranty terms; MSDS if toxic materials apply
  • Certification/Standards: ensure compliance with related safety and quality norms; non-toxicity assurance
  • Delivery/Installation: confirm on-site delivery terms and required installation steps

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity by up to 25%, with extended delivery timing formula
  • GST: bidder responsible for applicable GST; reimbursement rules as stated
  • Vendor Code Creation Docs: submit PAN, GSTIN, cancelled cheque, EFT mandate
  • OEM Authorization: provide manufacturer's authorization if bidding via distributor
  • Hazardous Materials: proper MSDS, batch numbers, manufacturing dates, weight specs on packaging
  • Invoice Requirements: GST invoice must be in consignee name with GSTIN; upload GST portal payment confirmation
  • Documentation: ensure all requested certificates/documents are uploaded; non-compliant bids risk rejection

Terms & Conditions

  • 25% quantity flex clause with proportional delivery time calculation

  • GST responsibility and invoice in consignee name with GSTIN

  • OEM authorization required for distributors; MSDS/packing details for hazardous items

Important Clauses

Payment Terms

GST is payable by bidder; invoice to be issued in consignee name with GSTIN; payment terms reference applicable GST rules.

Delivery Schedule

Delivery begins after order date; option quantity affects extended delivery period using the provided formula with minimum 30 days.

Penalties/Liquidated Damages

Not explicitly stated; implied adherence to contractually agreed delivery timelines and quality standards with potential LDs per standard procurement norms.

Bidder Eligibility

  • Demonstrated experience supplying humidity chambers or similar environmental test equipment

  • Valid GSTIN and PAN; GST invoice compliance to consignee

  • OEM authorization if bidding through an authorized distributor; MSDS documentation for hazardous materials (if applicable)

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Dimensions and Size Volume of Chamber 200.0
Trays Specifications No.of Trays,(Shelves) 3
Control Specifications Control Type PID Micro Processor Based
Control Specifications Temperature Range +10 deg C to 70 deg C
Control Specifications Humidity Range +10 % RH to 95 % RH
Additional Parameters Accessories Included LCD Smart Graphic Controller, Push Buttons, Switches, Individual Lamps, Other controlling accessories, Electrical wiring as per CE Compliances, Fluorescent light with door switch, Electric Motor of blower, Unit mounted on castor wheels, Voltage stabiliser, Software 21 CFR PART 11 Compliance, 2 doors support with inner full length transparent door
Generic Warranty, (Select 0 if NA) 1.0 - 3.0 Or higher
Certification, Standards and Test Reports Calibration Report Yes

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Required Documents

1

Experience Criteria

2

Certificate (Requested in ATC)

3

OEM Authorization Certificate

4

Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria

5

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

How to bid on humidity chamber tender in UMARIA Madhya Pradesh 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; provide OEM authorization if required; ensure a Calibration Report is included and comply with the 25% quantity variation clause. Prepare GST-compliant invoicing and MSDS if applicable; delivery terms begin after order placement.

What documents are required for humidity chamber procurement in MP 2025?

Required submissions include PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization (if distributor bid), and all relevant certificates listed in terms. Include Calibration Report, safety data sheets, and non-toxic material confirmation; ensure GST invoice matches consignee details.

What are the technical specs for the humidity chamber tender in UMARIA?

Key specs include chamber volume, number of trays, control type, defined Temperature Range and Humidity Range, and included accessories; a Calibration Report is mandatory; verify compliance with safety and non-toxicity requirements and supplier warranty terms.

When is the delivery timeline for the humidity chamber bid 2025?

Delivery timing starts from the final delivery order date; option quantity may extend delivery period using the (additional time) formula with a minimum 30 days; ensure plan aligns with the Purchaser’s 25% quantity variation rights.

What are the GST requirements for the humidity chamber tender in MP?

Bidders must assess applicable GST independently; GST reimbursement is as per actuals or prevailing rates (whichever is lower) within quoted GST percentage; ensure GSTIN is correctly reflected on invoices.

What constitutes OEM authorization for this humidity chamber bid?

Distributors must furnish Manufacturer Authorization with full details (name, designation, address, email, phone); direct OEM bidders should provide proof of manufacturing capability and warranty terms as applicable to humidity chambers.

What is required for the Calibration Report in the humidity chamber tender?

The bid must include a Calibration Report validating accuracy of temperature and humidity control; confirm traceability to recognized standards and include test certificates; ensure the report is current and accessible with the bid submission.

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