Controller General Of Defence Accounts Cleaning Supplies Tender Ajmer Rajasthan 2026 - Janitorial Products, Pre-Dispatch Inspection, 25% Quantity Option
Progress
Key Highlights
- • Explicit 25% quantity option during contract and during currency of contract
- • Pre-dispatch inspection mandatory; buyer bears external testing charges
- • Delivery timeline adjusts based on quantity variation with minimum 30 days
- • Documents required for bid: PAN, GSTIN, Cancelled cheque, EFT Mandate
- • No BOQ items specified; wide range of janitorial products listed in category
- • Inspection window: 7 days from email offering goods for inspection
- • No explicit EMD amount provided in data; refer to ATC/Corrigendum for updated figures
Tender Overview
Organization: Controller General Of Defence Accounts (Department Of Defence) in Ajmer, Rajasthan. Product category: janitorial and cleaning supplies (Lizol, Glass Cleaner, Harpic, Naphthalene balls, Dusting brushes, Mop large, Toilet brush, Soap powders, Phenyl, Acids, etc.). Location: Ajmer 305001. Estimated value and EMD: not specified in available data. Tender includes an option clause allowing up to 25% quantity variation at contracted rates. Delivery period adjusts with a formula: additional time = (increased quantity ÷ original quantity) × original delivery period, minimum 30 days. Pre-dispatch inspection is mandatory, with inspection charges borne by the Buyer. Key differentiator: explicit inspection process and post-inspection dispatch control; no BOQ items listed. This tender highlights supplier readiness for a wide range of housekeeping consumables under defence procurement.
Technical Specifications & Requirements
- Delivery & inspection: Pre-dispatch inspection at seller premises; Buyer/Consignee or nominated external agency will conduct tests; external charges borne by Buyer; in-house testing facilities provided by Seller at no cost.
- Inspection window: 7 days from email offering goods for inspection; delays attributable to Buyer.
- Quantity flexibility: Up to 25% variation during contract and at placement; extended delivery time calculated accordingly with minimum 30 days.
- Documentation/Certificates: Mandatory upload of certificates and documents as per bid; failure to provide will lead to rejection per terms.
- Payment/terms not detailed: No explicit payment terms in available data; emphasis on certification and compliance.
Terms, Conditions & Eligibility
- EMD/Value: Not specified in provided data; bidders should monitor for updated ATC and Corrigendum.
- Vendor code setup docs: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (certified by bank).
- Delivery obligations: Comply with pre-dispatch inspection findings before dispatch.
- Warranty/penalties: Not specified in available data; penalties/LD terms may be included in full bid document.
- BOQ: No items listed in BOQ; scope appears to be a broad category of cleaning supplies.
Key Specifications
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Product categories include Lizol, Glass Cleaner, Harpic, Naphthalene ball, Dusting Brush Plastic, Mop Large, Toilet Brush, Washing Powder, Acid, Phenyl and other janitorial items
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BOQ shows no items; scope is cleaning and housekeeping consumables
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Pre-dispatch inspection requirement with Buyer- or external agency-based verification
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Delivery period adjustments via option clause with 25% quantity variation and minimum 30 days extension
Terms & Conditions
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Delivery and inspection terms closely governed by pre-dispatch inspection rules
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25% quantity variation clause enables flexible procurement during contract
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Mandatory vendor documentation including PAN, GSTIN, Cancelled Cheque, EFT Mandate
Important Clauses
Payment Terms
Payment terms not detailed in available data; check ATC for exact terms and any milestone payments or security deposits
Delivery Schedule
Delivery period governed by option clause; calculated extensions with minimum 30 days, based on increased quantity
Penalties/Liquidated Damages
Penalty provisions not specified here; refer to full bid document for LD and performance bond terms
Bidder Eligibility
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Must provide PAN, GSTIN, and EFT Mandate
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Must comply with pre-dispatch inspection requirements
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Must be capable of supplying a wide range of janitorial products and comply with all tender terms
Tender Data
Bid Details
Quantity
242
Category
Lizol
Bid Type
Two Packet Bid
Bid Validity
65 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
2
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Lizol , Glass Cleaner , Air Fresheners , Wipers , Broom Soft , Broom Hard , Mop Large , Toilet Brush , Harpic , Naphthalene ball , Dusting Brush Plastic , Washing Powder , Acid , Phenyl
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Ajmer
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Ajmer | Ajmer | - | - | 20 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-10017331.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
8
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by bank
Certificates/document uploads as per Bid Document/ATC
Any OEM authorizations or technical compliance certificates (as applicable)
Frequently Asked Questions
Key insights about RAJASTHAN tender market
How to bid in Ajmer cleaning supplies tender for CGDA 2026
Bidders should prepare PAN, GSTIN, Cancelled cheque and EFT Mandate, upload required certificates, and be ready for pre-dispatch inspection. The tender allows up to 25% quantity variation with extended delivery time. Review ATC and Corrigendum for exact EMD and value details before submission.
What documents are required for CGDA janitorial bid in Rajasthan
Required documents include PAN, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank, plus any certificates listed in the Bid Document/ATC. OEM authorizations and technical compliance certificates may be needed for specific items. Ensure all documents are current and under the vendor code process.
What are the delivery and inspection requirements for this tender
Delivery follows a pre-dispatch inspection at Seller premises; the Buyer bears external testing charges. Inspection must occur within 7 days of email notice; any delays attributable to the Buyer. Goods dispatched only after clearance, with post-inspection rights reserved by the consignee.
What items are included under the CGDA Ajmer cleaning tender
Items cover a broad category of janitorial products: Lizol, Glass Cleaner, Harpic, Naphthalene balls, Dusting Brush Plastic, Mop Large, Toilet Brush, Washing Powder, Acid, Phenyl, and related cleaning materials. BOQ shows no itemized quantities, signaling a category-wide procurement.
Are there any special quantity flexibility clauses I must know
Yes, the purchaser may increase or decrease quantity up to 25% at contract award and during contract currency at contracted rates. Delivery time scales with increased quantity, using the specified formula, with a minimum extension of 30 days.
What standards or certifications are required for this CGDA bid
The available data emphasizes certificates uploaded with bid; exact standards are specified in the Bid Document/ATC. Prepare relevant compliance certificates and OEM authorizations if applicable. Ensure all documentation supports janitorial product categories listed.