Custom Bid for Services - R-1676-Maintenance Contract of Computing Resources of Panchpatmali Bauxit
National Aluminium Company Limited, Bhubaneswar
KORAPUT, ODISHA
Posted:
17 December 2025
Closed:
21 January 2026
GEM
GEM
National Aluminium Company Limited Visitor Gate Pass AMC Software & Hardware Damanjodi Odisha 2026
Bid Publish Date
20-Jun-2026, 10:43 am
Bid End Date
30-Jun-2026, 3:00 pm
Location
KORAPUT , ODISHA
Progress
Issue20-Jun-2026, 10:43 am
AwardPending
Quantity
1
Bid Type
Single Packet Bid
Categories
4
Tender Overview
The National Aluminium Company Limited (NALCO), Bhubaneswar, seeks an annual maintenance contract (AMC) for visitor gate pass software and hardware at Panjpatmali Bauxite Mines, Damanjodi. The procurement scope includes software and hardware components for visitor management, with the tender limited to NALCO Mines Damanjodi enlisted vendors. The BoQ requires unit rates in two decimals, excluding GST, and the total contract value must be quoted including GST for submission. A PDF of the converted BoQ Excel sheet must be uploaded at the designated financial break-up location on the GeM portal. The tender emphasizes adherence to the NIT terms over the GeM terms in case of conflict.
Technical Specifications & Requirements
- Product/Service: AMC for Visitor Gate Pass software and related hardware at Panjpatmali Bauxite Mines, NALCO, Damanjodi
- BoQ submission: unit rates in blue cells (two decimals), excluding GST; total amount including GST quoted for contract
- Documentation workflow: convert BoQ to PDF and upload to GeM financial break-up field
- Vendor eligibility: restricted to enlisted NALCO Mines Damanjodi vendors; unsolicited offers rejected
- BOQ/Items: No BOQ items listed; scope inferred from AMC requirement and GeM terms
- Compliance: NIT terms govern in case of discrepancy with GeM terms, ensure alignment with NALCO ATC
- Practical note: ensure BoQ PDF uploaded to avoid bid rejection; maintain format integrity
Terms & Eligibility
- EMD/Security: Not explicitly stated in the available data; bidders must comply with GeM/NALCO procurement norms
- Eligibility: Enlisted vendors only; public tender rules apply per NALCO Mines Damanjodi
- Submission format: BOQ in Excel (later PDF) and online GeM upload
- Governing terms: NIT terms prevail over GeM terms in case of conflict
- Documentation: Typical bid documents include GST, PAN, experience certificates, financials, OEM authorizations, and technical bids, aligned to GeM ATC expectations
- Delivery/Duration: AMC scope implies ongoing support; exact timeline not specified
Key Specifications
-
Product/Service: AMC for visitor gate pass software and hardware at Panjpatmali Bauxite Mines, NALCO, Damanjodi
-
Quantity/Scope: AMC coverage for software and hardware components; no itemized BoQ available
-
Standards/Compliance: IS/ISO certifications not specified; adherence to NALCO ATC terms
-
Delivery/Installation: Ongoing support implied; no fixed milestone published
-
Warranty/Support: Not explicitly defined in tender data
Terms & Conditions
-
Enlisted vendors only eligible; unsolicited offers rejected
-
BoQ unit rates must be entered excluding GST; total must include GST
-
BoQ Excel to PDF must be uploaded to GeM financial break-up area
Important Clauses
Payment Terms
Unit rates in BoQ exclude GST; total contract price must include GST and be quoted on GeM
Delivery Schedule
AMC scope implies ongoing service; no fixed completion date published in data
Penalties/Liquidated Damages
Not specified in available tender data
Bidder Eligibility
-
Only enlisted vendors of NALCO Mines Damanjodi are eligible
-
Submission must follow GeM portal and NALCO ATC terms
-
No unsolicited offers will be considered
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - R-1711-AMC OF VISITOR GATE PASS SOFTWARE & HARDWARE AT PANCHPATMALI BAUXITE MINES, NALCO, DAMANJODI
Authority Records
MINISTRY OF MINESNATIONAL ALUMINIUM COMPANY LIMITED
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 8
GeM-Bidding-9496533.pdf
Main Document
Other Documents
OTHER
BOQ Document
BOQ
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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GEM
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar AMC projects
4
Financial statements (last 2-3 years)
5
EMD/Security deposit proof (as per GeM/NALCO norms)
6
Technical bid documents and compliance certificates
7
OEM authorizations or dealer/partner agreements (if applicable)
Frequently Asked Questions
How to bid for the visitor gate pass AMC tender in Damanjodi 2026?
Bidders must be an enlisted vendor of NALCO Mines Damanjodi, submit the BoQ with unit rates excluding GST, convert to PDF for GeM upload, and ensure total contract price includes GST. Follow NALCO ATC and NIT terms; provide GST, PAN, and experience documents. Ensure OEM authorizations if required.
What documents are required for NALCO AMC tender submission in Damanjodi?
Submit GST certificate, PAN card, experience certificates for similar AMC projects, last 2-3 years financial statements, EMD proof, technical bid documents, and OEM authorizations. All documents must align with GeM portal and NALCO terms to avoid rejection.
What are the technical requirements for visitor gate pass software AMC?
Technical scope covers software and hardware for visitor management at Panjpatmali Mines; no itemized BoQ provided. Ensure compatibility with existing gate systems, allow two-decimal unit rates, and deliver ongoing AMC support as per NALCO ATC terms.
When is the payment for the AMC contract expected in this tender?
Exact payment milestones are not specified; tender requires total price including GST quoted. Payments typically follow GeM/NALCO terms after milestone verification; bidders should confirm payment terms in the final NIT and ATC documents.
What is the EMD requirement for the NALCO gate pass tender in Odisha?
EMD details are not explicitly stated in the provided data. Bidders should refer to GeM/NALCO procurement norms; ensure EMD is submitted as per the NIT and ATC terms to maintain eligibility.
How to convert BoQ Excel to PDF for GeM submission in Damanjodi?
Fill unit rates in the Excel BoQ (two decimals, excluding GST), then convert the sheet to PDF and upload to GeM under the financial break-up location. Failing to upload correctly may lead to rejection of the bid.
What happens if GeM terms conflict with NALCO NIT terms?
In case of discrepancy, NIT terms prevail, and bidders must align with those terms. Always cross-check the NALCO ATC and NIT provisions to ensure bid compliance and avoid rejection.
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Documents 8
GeM-Bidding-9496533.pdf
Main Document
Other Documents
OTHER
BOQ Document
BOQ
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS