Southern Railway Anemometer Procurement Tender Chennai Tamil Nadu 2026 - Equipment Supply & Service Terms
Bid Publish Date
13-Oct-2026, 11:31 am
Bid End Date
24-Oct-2026, 11:00 am
Location
Progress
Key Highlights
- • Critical requirement for functional Service Centres in each consignee state and 30-day setup window if absent
- • Delivery option clause enabling ±25% quantity variation with proportional extension of delivery time
- • Warranty servicing SLA of 3 days post-defect notification; 0.5% unit price penalty per week of delay
- • Cumulative penalty cap at 10% of total contract value; potential service via alternate sources at bidder cost
- • GST-compliant invoicing to consignee with consignee GSTIN; strict invoicing alignment to consignee name
- • Boilerplate certificates and documents must be uploaded as per ATC/Corrigendum; no explicit ISI/ISO standards listed
Tender Overview
Southern Railway invites bids for anemometer procurement to support railway meteorological monitoring at the Chennai, Tamil Nadu 600001 location. The tender covers the supply and associated service/maintenance aspects for anemometer equipment, with flexible quantity options (up to 25% increase/decrease) at contracted rates. Bidders must ensure GST-compliant invoicing to the consignee and provide all mandatory certificates. The contract emphasizes timely warranty service, escalation support, and establishment of service facilities within the awarded state. The absence of BOQ items signals a potential framework where bidder-defined configurations may be evaluated against standard/quality requirements. A 3-day defect rectification SLA is mandated post-notification, with penalties escalating to 10% of contract value for persistent non-performance. Unique features include extension of delivery periods corresponding to order quantity changes and the necessity for dedicated service channels. This tender requires robust post-sale service capability and a structured support network within the state of each consignee location. The opportunity is positioned for suppliers with established regional service presence and capability to scale with quantity adjustments during contract execution.
Technical Specifications & Requirements
- No formal specifications stated in the tender document; emphasis on service readiness and compliance
- Key expectations include: timely warranty servicing (3 days), maximum cumulative penalties 10%, and extension of delivery timelines proportional to quantity adjustments
- Service continuity requirements: dedicated service centers in each consignee state; install within 30 days if new center is required
- Invoicing must be in consignee name with consignee GSTIN; ensure GST compliance for all invoices
- Mandatory certificates and documents to be uploaded as per ATC/Corrigendum; no product performance metrics provided
- The procurement category is Anemometer equipment, with generic governance around delivery and support terms
Terms, Conditions & Eligibility
- EMD/security and specific payment terms are not numerically defined in the data; the contract allows 25% quantity variation during and after award
- Warranty: 3 days for defect rectification, penalties of 0.5% per week of unit price; cumulative penalties capped at 10%
- Performance Security may be forfeited to cover penalties; penalties recoverable from PBG
- Service commitments: functional Service Centre in the State for carry-in warranty; on-site warranty exceptions apply
- Payment terms specify GST-compliant invoicing and release upon documentary evidence of service capability; escalation procedures required for service support
- Delivery timeline: base delivery from original order date; extended delivery periods calculated per option clause; minimum 30-day extension rule applies
- Compliance with bid document certificates and ATC/Corrigendum is mandatory for bid validity
Key Specifications
-
Product/Service names: anemometer equipment procurement and related service
-
Quantities/volumes: up to 25% quantity variation allowed during contract
-
Estimated value: not disclosed in data; contract value inferred from quantity and unit prices
-
Experience: prior supply of meteorological or weather monitoring equipment preferred
-
Quality/Compliance: documentation to be uploaded as per ATC; no explicit IS/ISO numbers provided
-
Warranty/Support: 3-day defect rectification SLA; penalties for delays; service centre requirements
Terms & Conditions
-
Delivery quantity flexibility up to 25% with prorated extension time
-
3-day warranty defect rectification and weekly penalty structure
-
Dedicated service centers required in each consignee state; 30-day establishment window
Important Clauses
Payment Terms
Invoices must be raised in the consignee name with the consignee GSTIN; payment terms aligned with warranty and service milestones
Delivery Schedule
Delivery period starts from the last date of original delivery order; option clause may extend delivery duration proportionally with minimum 30 days
Penalties/Liquidated Damages
0.5% of unit price per week for delayed service; cumulative cap 10% of total contract value; right to use alternate sources if not remedied
Bidder Eligibility
-
Established presence of service network in Tamil Nadu or willingness to establish within 30 days
-
GST registration and ability to issue GST-compliant invoices
-
Experience in supplying or maintaining anemometer or meteorological equipment
Tender Data
Bid Details
Quantity
25
Bid Type
Single Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Warranty Period
3 days
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Anemometer (Q3)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Chennai
Delivery Pincodes
600003
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rishidevan Saravanan | 600003,Office of the Assistant Materials Manager Coach Maintenance Stores Depot, Train Care Centre, Southern Railway Basin Bridge, Chennai 600003 | Chennai | Tamil Nadu | 600003 | 25 | 45 | - |
Authority Records
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Documents 2
GeM-Bidding-9966828.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates (relevant anemometer or meteorological equipment supply)
Financial statements / turnover evidence
EMD submission proof (amount not specified in data; follow ATC guidance)
Technical bid documents and compliance certificates
OEM authorization / distribution partner certificate (if applicable)
Proof of functional Service Centre or documentary plan to establish within 30 days of award
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for the anemometer tender in Chennai 2026 with Southern Railway?
Bidders must submit GST registration, PAN, experience certificates, financials, EMD proof, OEM authorizations, and technical compliance documents per ATC. Ensure invoicing to the consignee with GSTIN and readiness to establish service centers in Tamil Nadu within 30 days of award. Delivery terms allow up to 25% quantity variation.
What are the eligibility criteria for railway anemometer procurement in Chennai?
Eligibility requires prior supply/maintenance experience of meteorological equipment, valid GST registration, and the ability to provide a functional service center in Tamil Nadu. Submit experience certificates and financial statements demonstrating capacity to handle contract value and delivery timelines.
What documents are required for bid submission for the Southern Railway tender?
Required documents include GST certificate, PAN card, experience certificates, financial statements, EMD evidence, technical bid, OEM authorization, and proof of a functional service center or plan to establish within 30 days of award. Upload certificates as per ATC and corrigenda.
What delivery terms apply to quantity variation in this tender?
Quantity can be increased or decreased by up to 25% at contract, with proportionate extension of delivery period. Minimum extension is 30 days; if original period is shorter, extension equals original period. All extensions depend on the option clause being exercised.
What are the warranty and penalty terms for this railway equipment tender?
Warranty requires defect rectification within 3 days of notification. Delay incurs a penalty of 0.5% of unit price per week, up to a 10% cumulative cap of total contract value. Penalties may be recovered from the Performance Security or paid directly.
How will invoicing and GST compliance be handled for this procurement in Tamil Nadu?
Invoices must be raised in the consignee’s name with the consignee’s GSTIN. Ensure all GST filings align with railway invoicing requirements. Payment is contingent on documented service capability and conformity with contractual terms.
What are the service center requirements for this anemometer contract?
Bidders must have or establish a functional service center in Tamil Nadu within 30 days of award. Service centers are required for carry-in warranty; dedicated toll-free support and escalation procedures must be available for maintenance and repair.
Is there a specified BOQ or itemized list for this tender in Chennai?
No BOQ items are listed in the data. The procurement focuses on equipment supply and post-sale service with quantity variation rights, warranty obligations, and service infrastructure rather than a fixed itemized bill.