Indian Army Printing & Form Supply Tender Amritsar Punjab 2026 IS printed formats, pre-bid inspection 28 Sep 2026
Progress
RAKey Highlights
- • Mandatory pre-bid site visit on 28 September 2026 for sample review
- • Proof-based final printing: prior Buyer approval required for each item
- • BoQ includes 31 items of various registers, ledgers, and forms with page counts up to 500
- • Quantity adjustment up to 50% during contract; extended time rules apply
- • Vendor must provide PAN, GSTIN, cancelled cheque and EFT mandate; vendor code creation
- • On-site inspection of printing format, layout, colour and stock material required
Tender Overview
Organization: Indian Army, Department Of Military Affairs. Location: Amritsar, Punjab, 143001. Procurement scope: printing and binding of multiple form/ledger materials including blank registers, MEC forms, vouchers, ledgers, day books, car diaries, and related documentation in varying page counts (e.g., 200–500 pages per item) across 31 BoQ items. Delivery modality: mandatory sample inspection, with final printing subject to Buyer approval; pre-bid inspection on 28 September 2026. Delivery flexibility: option to adjust quantity up to 50% of bid quantity at contracted rates; minimum additional time rules apply. This procurement emphasizes precise print format, layout, color, paper/material quality, and adherence to approved proofs. Unique aspect: mandatory on-site verification and proof submission prior to final printing, ensuring exact content and layout.
Technical Specifications & Requirements
- Pre-bid meeting/date: mandatory on-site visit on 28 September 2026.
- Printing approval: submit a proof/sample for each printing item; final printing only after Buyer approval.
- Format expectations: careful examination of required printing format, content, size, layout, colour, paper/material, quality.
- Sample-driven process: non-approved prints are at vendor risk; Buyer not liable for such work.
- BoQ context: 31 items with various register and ledger formats (e.g., Day Book Register, Leave Certificate, KOT Register, Vehicle Registers, Ledger Books).
- Sample inspection outcome: ensures conformance with standards and layout prior to full production.
- ATC clause: mandatory sample inspection and proof submission; non-compliance may disqualify.
Terms, Conditions & Eligibility
- EMD/financials: not specified in data; bidders must comply with standard government submission norms for tender participation.
- Documents required: PAN Card, GSTIN, cancelled cheque, EFT mandate certified by bank; Vendor code creation essential.
- Delivery terms: quantity variation up to 50%; delivery period linked to original delivery schedule with extended calculation.
- Bid process: mandatory on-site visit for samples; proofs required before final printing.
- Penalties/quality: failure to obtain Buyer approval prior to printing risks vendor liability; adherence to print quality and format is mandatory.
- Payment terms: not specified; expect standard government payment terms post-acceptance of delivery and approval.
- Warranty/AMC: not specified; no explicit warranty terms provided.
Key Specifications
-
Printing of 31 distinct items including 200–500 page ledgers and various registers
-
Mandatory pre-bid sample submission and Buyer approval prior to final print
-
Attention to exact format, size, layout, colour, and paper/material as per samples
-
On-site pre-bid inspection requirement on 28 September 2026
Terms & Conditions
-
Mandatory pre-bid visit and sample approval
-
Quantity variation up to 50% at contract rates
-
Submission of PAN, GSTIN, cancelled cheque and EFT mandate
Important Clauses
Payment Terms
Not specified in tender data; standard government payment terms anticipated post-acceptance
Delivery Schedule
Delivery quantity adjustments governed by original delivery period; calculation for extended time required
Penalties/Liquidated Damages
Not specified; heavy reliance on sample approval process to avoid risk
Bidder Eligibility
-
Compliance with PAN and GST registrations
-
Evidence of EFT mandate and bank certification
-
Ability to supply print materials with exact format and approved proofs
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | PRIME COMPUTER SYSTEMS(MII) Under PMA Winner | ₹1,49,838 | Item Categories : Blank Register Size 40cm x 25cm 300 Pages,Request for Issue of Medical Entitlement Certificate MEC |
| L2 | A.N.TRADING CO. (MII) Under PMA | ₹1,51,587 | Item Categories : Blank Register Size 40cm x 25cm 300 Pages,Request for Issue of Medical Entitlement Certificate MEC |
| L3 | Coban Universal (MII) Under PMA | ₹1,52,505 | Item Categories : Blank Register Size 40cm x 25cm 300 Pages,Request for Issue of Medical Entitlement Certificate MEC |
🎉 L1 Winner
PRIME COMPUTER SYSTEMS(MII) Under PMA
Final Price: ₹1,49,838
Reverse Auction Schedule
Start
08-Oct-2026, 1:00 pm
End
12-Oct-2026, 10:00 am
Duration: 93 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
690
Category
Blank Register Size 40cm x 25cm 300 Pages
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Blank Register Size 40cm x 25cm 300 Pages , Request for Issue of Medical Entitlement Certificate MEC Form 100 Pages , Reservation or Cancellation Requisition Form for E- Ticketing 100 Page , Duty JCOS Report Form 150 sets one Pad , Work Order Form 150 Page , FOL Requisition Form 150 Page , Station Order Form 150 Page , Issue Voucher Form 150 Page , Issue and Receipt and Expense Voucher 150 Page , Veh In or Out Register A Coy 515 ASC Bn 200 Pages , Leave Certificate 150 Pages , ASC Bn Duty Register 200 Pages , Car Diary For Veh , Kilometer Card 03 Colour , Clearance Certificate 100 Pages , Blank Parade State 200 Page size 21x32Inch , Day Book Register 500 Page Size 8 Inch x 12 Inch , Details of Veh Repair Register 500 Pages Size 9.5 Inch x 14 Inch , LRC Pad 150 Page , FOL Ledger 200 Pages , IAFZ-2286 Distribution Ledger 200 Pages , Duty Offr Form 150 sets one pad , Ledger of Stock Surplus and Stores 200 pages , Visitor Book 200 Pages Size 15 inch x 9 Inch , Bin Card , Daily Arms Issue Register 250 Pages , KOT Register of Weapons 250 Pages , Authority Letter 150 pages , Account Ledger Blank Size 16 inch x 10 inch 55 pages , Prisoner Register 200 Pages , Artificer Repair Register IAFZ 2102
Pre-Bid & Qualification
Pre-Bid Date
28-09-2026 10:00:00
Pre-Bid Venue
515 ASC Bn
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Amritsar
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Amritsar | Amritsar | - | - | 3 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9938699.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
31 Items Sign in to view GEM price trends Sign in for GEM prices
Blank Register Size 40cm x 25cm 300 Pages
Blank Register Size 40cm x 25cm 300 Pages
Request for Issue of Medical Entitlement Certificate MEC Form 100 Pages
Request for Issue of Medical Entitlement Certificate MEC Form 100 Pages
Reservation or Cancellation Requisition Form for E-Ticketing 100 Page
Reservation or Cancellation Requisition Form for E-Ticketing 100 Page
Duty JCOS Report Form 150 sets one Pad
Duty JCOS Report Form 150 sets one Pad
Work Order Form 150 Page
Work Order Form 150 Page
FOL Requisition Form 150 Page
FOL Requisition Form 150 Page
Station Order Form 150 Page
Station Order Form 150 Page
Issue Voucher Form 150 Page
Issue Voucher Form 150 Page
Issue and Receipt and Expense Voucher 150 Page
Issue and Receipt and Expense Voucher 150 Page
Veh In or Out Register A Coy 515 ASC Bn 200 Pages
Veh In or Out Register A Coy 515 ASC Bn 200 Pages
Leave Certificate 150 Pages
Leave Certificate 150 Pages
ASC Bn Duty Register 200 Pages
ASC Bn Duty Register 200 Pages
Car Diary For Veh
Car Diary For Veh
Kilometer Card 03 Colour
Kilometer Card 03 Colour
Clearance Certificate 100 Pages
Clearance Certificate 100 Pages
Blank Parade State 200 Page size 21x32Inch
Blank Parade State 200 Page size 21x32Inch
Day Book Register 500 Page Size 8 Inch x 12 Inch
Day Book Register 500 Page Size 8 Inch x 12 Inch
Details of Veh Repair Register 500 Pages Size 9.5 Inch x 14 Inch
Details of Veh Repair Register 500 Pages Size 9.5 Inch x 14 Inch
LRC Pad 150 Page
LRC Pad 150 Page
FOL Ledger 200 Pages
FOL Ledger 200 Pages
IAFZ-2286 Distribution Ledger 200 Pages
IAFZ-2286 Distribution Ledger 200 Pages
Duty Offr Form 150 sets one pad
Duty Offr Form 150 sets one pad
Ledger of Stock Surplus and Stores 200 pages
Ledger of Stock Surplus and Stores 200 pages
Visitor Book 200 Pages Size 15 inch x 9 Inch
Visitor Book 200 Pages Size 15 inch x 9 Inch
Bin Card
Bin Card
Daily Arms Issue Register 250 Pages
Daily Arms Issue Register 250 Pages
KOT Register of Weapons 250 Pages
KOT Register of Weapons 250 Pages
Authority Letter 150 pages
Authority Letter 150 pages
Account Ledger Blank Size 16 inch x 10 inch 55 pages
Account Ledger Blank Size 16 inch x 10 inch 55 pages
Prisoner Register 200 Pages
Prisoner Register 200 Pages
Artificer Repair Register IAFZ 2102
Artificer Repair Register IAFZ 2102
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Blank Register Size 40cm x 25cm 300 Pages | Blank Register Size 40cm x 25cm 300 Pages | 3 | pieces | keshav2025 | 15 | |
| 2 | Request for Issue of Medical Entitlement Certificate MEC Form 100 Pages | Request for Issue of Medical Entitlement Certificate MEC Form 100 Pages | 12 | pieces | keshav2025 | 15 | |
| 3 | Reservation or Cancellation Requisition Form for E-Ticketing 100 Page | Reservation or Cancellation Requisition Form for E-Ticketing 100 Page | 20 | pieces | keshav2025 | 15 | |
| 4 | Duty JCOS Report Form 150 sets one Pad | Duty JCOS Report Form 150 sets one Pad | 20 | pieces | keshav2025 | 15 | |
| 5 | Work Order Form 150 Page | Work Order Form 150 Page | 8 | pieces | keshav2025 | 15 | |
| 6 | FOL Requisition Form 150 Page | FOL Requisition Form 150 Page | 8 | pieces | keshav2025 | 15 | |
| 7 | Station Order Form 150 Page | Station Order Form 150 Page | 5 | pieces | keshav2025 | 15 | |
| 8 | Issue Voucher Form 150 Page | Issue Voucher Form 150 Page | 5 | pieces | keshav2025 | 15 | |
| 9 | Issue and Receipt and Expense Voucher 150 Page | Issue and Receipt and Expense Voucher 150 Page | 5 | pieces | keshav2025 | 15 | |
| 10 | Veh In or Out Register A Coy 515 ASC Bn 200 Pages | Veh In or Out Register A Coy 515 ASC Bn 200 Pages | 2 | pieces | keshav2025 | 15 | |
| 11 | Leave Certificate 150 Pages | Leave Certificate 150 Pages | 10 | pieces | keshav2025 | 15 | |
| 12 | ASC Bn Duty Register 200 Pages | ASC Bn Duty Register 200 Pages | 3 | pieces | keshav2025 | 15 | |
| 13 | Car Diary For Veh | Car Diary For Veh | 300 | pieces | keshav2025 | 15 | |
| 14 | Kilometer Card 03 Colour | Kilometer Card 03 Colour | 140 | pieces | keshav2025 | 15 | |
| 15 | Clearance Certificate 100 Pages | Clearance Certificate 100 Pages | 8 | pieces | keshav2025 | 15 | |
| 16 | Blank Parade State 200 Page size 21x32Inch | Blank Parade State 200 Page size 21x32Inch | 6 | pieces | keshav2025 | 15 | |
| 17 | Day Book Register 500 Page Size 8 Inch x 12 Inch | Day Book Register 500 Page Size 8 Inch x 12 Inch | 2 | pieces | keshav2025 | 15 | |
| 18 | Details of Veh Repair Register 500 Pages Size 9.5 Inch x 14 Inch | Details of Veh Repair Register 500 Pages Size 9.5 Inch x 14 Inch | 2 | pieces | keshav2025 | 15 | |
| 19 | LRC Pad 150 Page | LRC Pad 150 Page | 7 | pieces | keshav2025 | 15 | |
| 20 | FOL Ledger 200 Pages | FOL Ledger 200 Pages | 1 | pieces | keshav2025 | 15 | |
| 21 | IAFZ-2286 Distribution Ledger 200 Pages | IAFZ-2286 Distribution Ledger 200 Pages | 3 | pieces | keshav2025 | 15 | |
| 22 | Duty Offr Form 150 sets one pad | Duty Offr Form 150 sets one pad | 2 | pieces | keshav2025 | 15 | |
| 23 | Ledger of Stock Surplus and Stores 200 pages | Ledger of Stock Surplus and Stores 200 pages | 2 | pieces | keshav2025 | 15 | |
| 24 | Visitor Book 200 Pages Size 15 inch x 9 Inch | Visitor Book 200 Pages Size 15 inch x 9 Inch | 2 | pieces | keshav2025 | 15 | |
| 25 | Bin Card | Bin Card | 70 | pieces | keshav2025 | 15 | |
| 26 | Daily Arms Issue Register 250 Pages | Daily Arms Issue Register 250 Pages | 6 | pieces | keshav2025 | 15 | |
| 27 | KOT Register of Weapons 250 Pages | KOT Register of Weapons 250 Pages | 6 | pieces | keshav2025 | 15 | |
| 28 | Authority Letter 150 pages | Authority Letter 150 pages | 25 | pieces | keshav2025 | 15 | |
| 29 | Account Ledger Blank Size 16 inch x 10 inch 55 pages | Account Ledger Blank Size 16 inch x 10 inch 55 pages | 4 | pieces | keshav2025 | 15 | |
| 30 | Prisoner Register 200 Pages | Prisoner Register 200 Pages | 2 | pieces | keshav2025 | 15 | |
| 31 | Artificer Repair Register IAFZ 2102 | Artificer Repair Register IAFZ 2102 | 1 | pieces | keshav2025 | 15 |
Categories
4
Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by Bank
Proof of Vendor Code Creation
Proof/records of prior printing experience (if applicable)
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for printing forms tender in Amritsar 2026 Indian Army
Bidders must attend the mandatory pre-bid on 28 September 2026, present proofs for each form, submit PAN, GSTIN, cancelled cheque, and EFT mandate, and provide sample proofs for Buyer approval prior to final printing. Ensure compliance with page counts and format specifics in the BoQ.
What documents are required for Amritsar printing tender participation
Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank; include vendor code creation proof and any prior printing experience evidence; ensure all documents align with Buyer terms and pre-bid inspection requirements.
What are the technical printing requirements for 31 BoQ items
Items include 200–500 page ledgers, various registers, and forms with precise layout, colour, and paper demands; bidders must submit proofs showing exact format, size, and material before final printing; on-site inspection validates conformity.
When is the pre-bid inspection for the Amritsar printing tender
The pre-bid meeting and sample inspection is scheduled for 28 September 2026 at Buyer premises; bidders must participate to review samples and understand required printing formats and materials.
What are the quantity adjustment rights in this printing contract
Purchaser reserves the right to increase or decrease the quantity by up to 50% at contracted rates; additional time is calculated as (Increase/Original) × Original delivery period, with a minimum of 30 days.
What standards or proof approvals govern final printing
Final printing requires buyer-approved proofs; any printing without approval is at vendor risk; designed to ensure exact content, format, and colour as specified by the Buyer.
What is the delivery/final acceptance process for prints
Delivery acceptance hinges on successful proof approval and adherence to the sample's format; any deviations may delay acceptance and could affect contractual payment timelines.
What payment terms are expected for this procurement
Exact payment terms are not specified; bidders should expect standard government payment processes post-acceptance, contingent on delivery and buyer-approved prints.