Higher Education Department Haryana Smart Class Lab Design Installation Maintenance Tender Sonipat Haryana 2026
Progress
RAKey Highlights
- • Dedicated/toll-free service support requirement and escalation matrix
- • Malicious Code Certificate mandatory to prevent software threats
- • OEM Manufacturer Authorization form when bidding via distributors
- • 25% contract quantity/duration flexibility before and after award
- • Turnkey scope: Smart Class Lab design, installation, maintenance, hardware, furniture, and teacher training
- • No BOQ items published; bid must cover complete lab setup scope
- • EMD amount clearly stated as ₹17,000
Tender Overview
The opportunity is issued by the Higher Education Department Haryana for the Design, Installation and Maintenance of an Educational Lab / Smart Class Lab, including site preparation, hardware supply, installation, furniture, and teacher training in SONIPAT, HARYANA 131001. The estimated value is not disclosed; the project requires preparation for a full lab setup with an order variance window up to 25%. The contract mandates a Dedicated service/ toll-free support line and a formal malicious code certificate for software integrity, plus a Manufacturer Authorization form when bidding through an OEM/authorized distributor. This tender has no BOQ items published, indicating a comprehensive turnkey scope and potential adjustments post-award. Proposals should align with the site’s educational lab objectives and ensure post-implementation training and maintenance capabilities.
Technical Specifications & Requirements
- Scope includes: design, installation, and maintenance of a Smart Class Lab; site preparation; supply and installation of hardware; furniture; and teacher training.
- Service commitments: Dedicated/toll-free service number and an Escalation Matrix for support must be provided by bidder/OEM.
- Compliance artifacts: upload a Malicious Code Certificate ensuring no embedded malware, IP rights protection, and contract breach consequences.
- OEM/Distributor terms: where applicable, provide Manufacturer Authorization with full details.
- No published BOQ items; bidders should infer breadth from the tender description and prepare a comprehensive proposal.
Terms, Conditions & Eligibility
- EMD: ₹17,000 (as stated)
- Quantity/Duration: buyer may adjust up to 25% before award and after award with consent up to 25%; lumpsum services may permit scope/value changes with consent.
- Key documentation: submit GST registration, PAN, experience certificates, and OEM authorization when applicable; include the Malicious Code Certificate and service escalation details.
- Support commitments: ensure dedicated support lines and escalation procedure; adhere to software security and IP protections. Delivery timelines and exact payment terms are not specified in the data.
Key Specifications
-
Scope: Design, Installation, Maintenance of Educational Lab / Smart Class Lab
-
Site preparation, hardware supply and installation, furniture
-
Teacher training included in delivery
-
Dedicated toll-free service support requirement
-
Escalation matrix for service support
-
Malicious Code Certificate and IP/copyright protection
-
Manufacturer Authorization when using OEM distributors
Terms & Conditions
-
EMD amount: ₹17,000; bid documents must include EMD submission proof
-
Contract quantity/duration may be increased up to 25% pre/post award
-
Mandatory security and authenticity certificates: malicious code, OEM authorization
-
Dedicated service line and escalation matrix required for post-implementation support
Important Clauses
Payment Terms
No explicit payment terms provided in data; bidders should expect standard government norms once terms are clarified after bid award.
Delivery Schedule
Delivery timeline not specified; bidders must prepare a comprehensive project plan covering design, installation, hardware supply, furniture, and training.
Penalties/Liquidated Damages
No LD details provided; bidders should anticipate standard clauses for delays and non-performance as per procurement rules.
Bidder Eligibility
-
Experience in executing or supplying components for educational labs or smart class setups
-
GST registration and tax compliance
-
OEM authorization when bidding through distributors
Reverse Auction Schedule
Start
08-Oct-2026, 3:00 pm
End
09-Oct-2026, 3:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Design Installation and Maintenance of Educational Lab/Centre - Smart Class Lab; Site Preparation, Supply and Installation of Hardware, Teacher Training, Furniture; Buyer
Advisory Bank
Indusind bank
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Sonipat
Delivery Pincodes
131402
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sushma Devi | 131402,Kanya Mahavidyalaya Kharkhoda, Rohtak Road, Kharkhoda, Distt: Sonipat, Haryana | Sonipat | Haryana | 131402 | Project / Lumpsum Based | - | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 6
GeM-Bidding-9886360.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
Corrigendum Updates
1 Update Update
Extended Deadline
03-Oct-2026, 10:30 am
Opening Date
04-Oct-2026, 10:30 am
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar educational lab projects
Financial statements or solvency proof (if requested)
EMD submission document (₹17,000)
Technical bid documents showing compliance with Malicious Code Certificate
OEM authorization or Manufacturer Authorization certificate
Dedicated service support contact details and escalation matrix
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for the smart class lab tender in Sonipat Haryana 2026
Bidders should prepare an integrated proposal covering design, installation, hardware supply, furniture, and teacher training for the Sonipat lab. Include EMD ₹17,000, GST/PAN, OEM authorization (if applicable), and the Malicious Code Certificate. Provide a dedicated service helpline and escalation matrix; ensure compliance with project scope and security requirements.
What documents are required for Higher Education Haryana procurement
Required documents include GST registration, PAN, experience certificates for similar projects, financial statements, EMD ₹17,000, OEM authorization if applicable, Malicious Code Certificate, and detailed technical bid describing service support and escalation procedures.
What are the technical specifications for the Haryana smart class lab tender
The tender requires end-to-end lab setup: design, site preparation, hardware supply and installation, furniture, and teacher training. While no BOQ is published, bidders must demonstrate capability to deliver a turnkey lab with dedicated service support and export compliance certificates.
What is the EMD amount and its submission terms for this bid
EMD is ₹17,000. Submit via the prescribed method with the bid. Ensure the EMD document references the tender and includes payment proof; non-submission may lead to disqualification.
What are the OEM authorization requirements for this procurement
If bidding through an authorized distributor, provide Manufacturer Authorization with the OEM’s name, address, email, and phone, plus designation and verification details to prove legitimate authorisation for the offered hardware and software.
What support and warranty provisions are expected in this Haryana tender
The bid requires a dedicated service line and escalation matrix for post-implementation support. While warranty terms are not specified, bidders should propose clear warranty periods, AMC options, response times, and on-site support commitments aligned with lab maintenance.
How to ensure security compliance in the smart class lab bid
Submit the Malicious Code Certificate proving no embedded malware and describe risk mitigation for hardware and software. Include IP rights protection assurances and failure consequences; ensure compliant software configurations meet organizational security policies.
Are there any delivery timelines and payment terms stated
Delivery timelines are not specified in the provided data; bidders should prepare a phased implementation plan. Payment terms are not detailed; clarify terms after award, aligning with standard government procurement practices and milestone-based payments.