Central Coalfields Limited Filtration and Engine Maintenance Kits Tender 2025 India - 25% Quantities Extension & GST Terms

Tender Overview

Central Coalfields Limited invites bids for a broad range of spare parts and service kit components including filtration elements, air drier assemblies, desiccant cartridges, pre-mixed ACF, and related engine maintenance items. Estimated value: ₹8,290,534.00 with a flexible quantity option of up to 25% increase at contracted rates. Scope covers supply of goods (no services), with delivery terms aligned to the extended option clause. The order may include multiple BOQ items (total 24) across gear/filters categories, targeting compatibility with existing coal extraction equipment. Bidders should prepare OEM authorization where applicable and ensure GST compliance. This tender emphasizes warranty and post-delivery support at consignee locations, with payment and invoicing aligned to GST invoicing norms. Unique tender features include a mandatory option clause for procurement quantity adjustments and explicit invoice tax handling requirements. This is a GeM-based procurement under the Coal India network, aimed at ensuring uninterrupted availability of critical filtration and engine maintenance parts.

Technical Specifications & Requirements

• Item scope includes 24 BOQ lines covering FILTER TRANSMISSION, FILTER ELEMENT, AIR DRIER, ENGINE MAINTENANCE KIT, AC ELEMENT ASSEMBLY, FILTER HYD SUCTION, PRE MIXED ACF 210 LITRES, and related elements.
• Estimated value: ₹8,290,534.00; delivery and performance must align with the clause allowing quantity adjustment by up to 25% during and after the initial order.
• GST handling: bidder responsible for applicable GST; GST reimbursement as actuals or applicable rate, whichever is lower, up to quoted GST percent.
• Warranty: OEM warranty to be submitted at delivery; success bidder must guarantee rectification of breakdowns during the warranty period and ensure installation, commissioning, and training as required.
• Invoicing: invoice must be raised in consignee name with GSTIN; upload GST invoice and GST portal payment screenshot during GeM submission.
• Authorisation: Manufacturer/OEM authorization required for distributors; provide explicit authorization details with bid.
• Scope: scope of supply includes all cost components; only goods supply, no turnkey services beyond installation/training as per terms.
• Delivery timeline: extended delivery periods apply with option clause; minimum delivery window per clause is 30 days.
• Documentation: ensure all certificates and documents requested in terms are uploaded; non-submission risks rejection.

Terms, Conditions & Eligibility

• EMD: not explicitly stated in data; bidders must review AtC for exact amount and modality (DD/online) if required.
• Option Clause: quantity can be increased by up to 25% during contract, with delivery period adjustments calculated as (additional/original) × original days, min 30 days.
• GST disclosures: bidders must determine GST applicability; GST reimbursement as per actuals or quoted rate up to cap.
• Vendor code creation documents: PAN, GSTIN, cancelled cheque, EFT mandate certified by bank.
• OEM Authorization: required for authorized distributors; provide details including name, designation, contact, email, phone.
• Invoicing specifics: GST invoice with GST portal payment proof; consignor GSTIN must match consignee GSTIN.
• Warranty/After-sales: OEM warranty certificates due at delivery; supplier must support installation, commissioning, training, and troubleshooting.
• Delivery/Quality: ensure fitment of filtration, desiccant cartridges, and engine kits to existing plant equipment; ensure compliance with supplier terms.
• Rejection/Penalty: terms enforce warranty rectification and timeliness; penalties to be as per standard GeM/Buyer terms.