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Hindustan Aeronautics Limited Outdoor Autonomous Mobile Robots Tender Odisha 2025 - IS0/ASIS/AAA TRTL Certified Requirements

Bid Publish Date

23-Dec-2025, 8:40 am

Bid End Date

14-Jan-2026, 9:00 pm

EMD

₹1,75,000

Location

KORAPUT , ODISHA

Progress

Issue23-Dec-2025, 8:40 am
AwardPending
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Quantity

3

Bid Type

Two Packet Bid

Categories 2

ELECTRIC METER METER READING WORK

Tender Overview

Hindustan Aeronautics Limited (HAL) invites quotes for Outdoor Autonomous Mobile Robots under the Department of Defence Production. The procurement scope includes supply, installation, testing, commissioning, operator training, and any required statutory clearances. Estimated value is not disclosed; EMD is ₹1.75 lakh. Delivery location is HAL Sukhoi Engine Division, Sunabeda, Koraput District, Odisha. Bidder must accommodate an option clause allowing ±50% quantity variation at contract award, with delivery timelines linked to last purchase order date.

Technical Specifications & Requirements

  • Product category: Outdoor Autonomous Mobile Robots (AMR)
  • Scope includes supply, installation, testing, commissioning, and operator training
  • Invoicing must be in consignee name with consignee GSTIN; GST paid via GST portal evidenced by portal screenshot
  • Delivery/installation address: HAL Sukhoi Engine Division, Sunabeda, Odisha 763002
  • Demurrage: 0.5% of total contract value per day for items not lifted within 48 hours; disposal after one month if not lifted
  • EMD: ₹1,75,000; Terms allow GST considerations as per actuals or applicable rates, whichever is lower
  • Packing and ATC considerations: packing and ration items noted in terms; strict compliance with delivery conditions
  • No BOQ items listed; scope is end-to-end with statutory clearances as required

Terms, Conditions & Eligibility

  • EMD: ₹1,75,000; payment via specified mode
  • Delivery: linked to original delivery order date; extended delivery time as per option clause, minimum 30 days
  • GST: bidder responsible for GST applicability; GST reimbursement as per actuals or applicable rates (whichever lower)
  • Documentation for vendor code creation: PAN, GSTIN, cancelled cheque, EFT mandate
  • Invoice: GSTIN of consignee; GST invoice uploaded on GeM with GST payment screenshot
  • Demurrage and rejection handling: 0.5% per day; rejected items lifted within 48 hours; disposal if not lifted within a month
  • Scope includes supply, installation, testing, commissioning, and operator training; statutory clearances if required

Key Specifications

  • Outdoor Autonomous Mobile Robots (AMR) – no detailed specs provided

  • Scope includes Supply, Installation, Testing, Commissioning, Operator Training

  • Delivery location: HAL Sukhoi Engine Division, Sunabeda, Odisha

  • EMD: ₹1,75,000

  • Option clause allows ±50% quantity variation during procurement and currency of contract

  • Invoicing must reflect consignee GSTIN; GST invoicing and payment evidence via GST portal

  • Demurrage: 0.5% of total contract value per day if not lifted within 48 hours

Terms & Conditions

  • EMD ₹1,75,000 must accompany bid; payment terms to be clarified in contract

  • Delivery and commissioning at HAL Sukhoi Engine Division, Odisha

  • Option clause enables 50% quantity increase/decrease with extended delivery period

Important Clauses

Payment Terms

GST payable by bidder; reimbursement as actuals or applicable rates; invoice must be in consignee name with GSTIN; GST portal payment screenshot required

Delivery Schedule

Delivery period linked to last date of original delivery order; minimum 30 days; extended delivery under option clause permissible

Penalties/Liquidated Damages

Demurrage at 0.5% of total contract value per day for non-lift within 48 hours; disposal after one month with no claim admitted

Bidder Eligibility

  • Evidence of GST registration and PAN

  • Capability to deliver end-to-end AMR solution with installation and training

  • Compliance with HAL terms on invoicing and GST requirements

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Required Documents

1

GST registration certificate

2

Pan card

3

Experience certificates (if any)

4

Financial statements (as required by HAL terms)

5

EMD submission document (₹1,75,000)

6

Technical bid documents (scope of supply, installation, commissioning)

7

OEM authorizations (if applicable)

8

Cancelled cheque

9

EFT Mandate certified by bank

10

GST portal GST invoice screenshot (during GeM submission)

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for HAL AMR tender in Odisha 2025 with EMD

Bidders must submit with bid: ₹1,75,000 EMD, PAN, GSTIN, cancelled cheque, EFT mandate, and technical bid for AMR supply, installation, testing, commissioning, and operator training. Ensure consignee GSTIN on invoice and provide GST payment proof via GeM portal. Also adhere to HAL option clause for quantity variation.

What documents are required for HAL AMR procurement in Odisha

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, GST invoice proof, technical bid detailing AMR scope, OEM authorizations if applicable, and any prior experience certificates. These are essential for vendor code creation and bid submission for the HAL Sukhoi Engine Division.

What are the delivery terms for HAL AMR order in Sunabeda

Delivery is to commence from the last date of the original delivery order; minimum 30 days extension when the option clause is exercised. Final delivery schedule must align with HAL Sukhoi Engine Division requirements, and any demurrage penalties apply if items are not uplifted within 48 hours.

What standards or certifications are required for HAL AMR supply

Tender requires AMR solution with end-to-end deployment including installation and training; while no specific standards are listed, ensure compliance with GST invoicing rules and HAL’s GST reimbursement policy; include OEM authorizations if applicable.

What is the EMD amount for HAL AMR tender 2025 in Odisha

The EMD amount is ₹1,75,000. Bidders must submit EMD along withPAN, GSTIN, cancelled cheque, and EFT mandate as part of the bid package. EMD acts as a security deposit for the procurement contract by HAL Sukhoi Engine Division.

How does the quantity option clause affect HAL AMR bid

The purchaser may vary order quantity by ±50% at contract placement and during the currency of the contract at contracted rates. Delivery time adjusts based on the formula; minimum additional time is 30 days, and extended delivery is allowed per original delivery period.

What are the invoicing requirements for HAL AMR supply

Invoices must be raised in the consignee’s name with the consignee GSTIN. While generating GeM invoices, upload scanned GST invoices and a GST payment confirmation screenshot. This ensures seamless GST reconciliation and payment processing for the HAL Sukhoi Engine Division.

What happens if items are not lifted promptly after HAL order

Demurrage charges apply at 0.5% of total contract value per day for items not lifted within 48 hours; if not lifted within one month, the items may be destroyed by HAL with no claim admitted.