GEM

Panchayati Raj Department Bihar Sanitary Napkins Vending & Incinerator Machine Tender Darbhanga 2025

Bid Publish Date

21-Nov-2025, 7:29 pm

Bid End Date

01-Dec-2025, 8:00 pm

Bid Opening Date

01-Dec-2025, 8:30 pm

Location

DARBHANGA , BIHAR

Progress

Issue21-Nov-2025, 7:29 pm
AwardPending
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Quantity

4

Category

Sanitary Napkins Vending Machines

Bid Type

Two Packet Bid

Categories 4

SANITARY NAPKIN MACHINE BASE EXCHANGE EQUIPMENT ALTERNATING PRESSURE SYSTEMS

Tender Overview

The Panchayati Raj Department Bihar invites bids for Sanitary Napkins Vending Machines and an Incinerator Machine with Smoke Control Unit (SCU) in Darbhanga, Bihar 846001. The scope includes a stand-equipped main unit with defined insulation, sheet thickness, and housing materials, plus a SCU with carbon and odor filtration. Interested suppliers should note option clauses allowing up to 25% quantity variation and the requirement to establish a state-wide service centre within 30 days of contract award. Unique design approvals and post-award modifications drive early collaboration.

Technical Specifications & Requirements

  • Category: General machine features; Main Unit: insulation, MS/SS burning chamber thickness, machine weight, door insulation; House & SCU: housing materials for machine and SCU, carbon/odor filtration, blower RPM; Control: automatic digital controllers for time and temperature; Performance: burning capacity per day and per batch; Smoke Control: SCU housing material and filter counts; Warranty: optional comprehensive warranty via bidding; Electrical: safety features and indicators; Emission: flexible outlet pipe diameter.
  • Detailed acceptance relies on post-award approval of Detailed Design Drawings within 7 days, with buyer lists/modifications provided within 7-10 days. Delivery address is per bid requirement; pre-dispatch inspection is not mandated.

Terms, Conditions & Eligibility

  • EMD/Performance Bond: Not specified in the summary; bidders may use DD payments as per ATC guidance (Gram Panchayat Manor).
  • Delivery Window: Delivery period tied to last delivery order date; option period extends with proportional time calculation and a minimum of 30 days.
  • Service & Support: Functional Service Centre in each consignee state; establish within 30 days of award; payment release upon submission of service centre evidence.
  • Inspection & Compliance: Post-receipt acceptance inspection at consignee site; detailed drawings to be approved by buyer prior to fabrication.

Key Specifications

    • Stand provided with the machine
    • Thickness of insulation (mm) for main unit
    • MS/SS sheet thickness (internal burning chamber) (mm)
    • Machine weight (kg)
    • Door insulation thickness (mm)
    • Flexible emission outlet pipe diameter (mm)
    • Housing material (external) for machine
    • Burning chamber material (internal)
    • Thermal insulation material specification
    • Temperature indicator and minimum burning temperature (°C)
    • Burning capacity per day (Napkins) and per sitting capacity
    • Burning time per full capacity (minutes)
    • Automatic digital controllers for time and temperature
    • SCU type and housing material
    • SCU carbon and odour filtration chambers and filter counts
    • SCU blower RPM
    • Warranty option available via bidding

Terms & Conditions

  • 25% quantity variation right during contract execution

  • Functional Service Centre requirement in each state; 30 days to establish

  • 7-day post-award drawing approval; modifications communicated within 7–10 days

Important Clauses

Payment Terms

EMD and payment terms are per ATC; DD acceptable; payment release upon service centre evidence and contract milestones.

Delivery Schedule

Delivery begins after last delivery order; extended delivery time proportionally calculated, minimum 30 days.

Penalties/Liquidated Damages

Not explicitly stated; adjust via contract terms with modification allowance and delivery timelines.

Bidder Eligibility

  • Functional service capability in Bihar or ability to establish service centres in target districts

  • Experience in supplying sanitation equipment or incineration units with smoke control

  • Compliance with electrical safety and waste emission standards

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERAL Stand provided Yes, No
DIMENSIONS OF MAIN UNIT Thickness of thermal Insulation material (mm) 25, 40
DIMENSIONS OF MAIN UNIT Thickness of MS/SS sheet of burning chamber (internal) (mm) (Min) 3, 5, 1 Or higher
DIMENSIONS OF MAIN UNIT Machine Weight(kg) 5-15, 16-30, 31-50, 51-250
DIMENSIONS OF MAIN UNIT Thickness of door including insulation (mm) 20, 25, 40, 50, 60
DIMENSIONS OF MAIN UNIT Flexible emission Outlet pipe dia (mm) 25, 40, 50, 63, 76
MATERIAL OF MACHINE UNIT Material of Housing cabinet (External) Mild Steel(CRCA) sheet, Stainless Steel sheet of SS-304 grade
MATERIAL OF MACHINE UNIT Material of Burning chamber (Internal) Mild Steel(CRCA) sheet, Stainless Steel sheet of SS-304 grade
MATERIAL OF MACHINE UNIT Material of Thermal Insulation High Density Ceramic Fiber sheet, High Density Ceramic Board
CONTROL & FUNCTIONAL FEATURES Temperature indicator provided Yes, No
CONTROL & FUNCTIONAL FEATURES Minimum Burning temperature (degree C) 800, 950
CONTROL & FUNCTIONAL FEATURES Burning Capacity per day (Number of Napkins) 15-50, 51-100, 100-200, 200-500, 500-700, 700-1000, 1000-1250
CONTROL & FUNCTIONAL FEATURES Burning Capacity at a time (Number of Napkins) 1-15, 16-25, 26-50
CONTROL & FUNCTIONAL FEATURES Burning time of full capacity Napkins/pads (minutes) (Max) 5, 10, 15, 20, 25, 30, 35, 40, 45, 50, 55, 60, 3
ELECTRICAL AND SAFETY FEATURES Automatic digital controller for time Yes, No
ELECTRICAL AND SAFETY FEATURES Automatic digital controller for temperature Yes, No
SMOKE CONTROL UNIT (SCU) Type of SCU (Smoke Control Unit) Top mounted, Side Mounted, Separate unit, Not Required
SMOKE CONTROL UNIT (SCU) Material of housing of Smoke Control Unit (SCU) Mild Steel(CRCA) cabinet, Stainless Steel of SS-304 grade, NA
SMOKE CONTROL UNIT (SCU) Both carbon Control and Foul odour Control Chambers for filteration of smoke emission Yes, Not Required
SMOKE CONTROL UNIT (SCU) Number of filters in Carbon control chamber One, Two, Three, Not Required
SMOKE CONTROL UNIT (SCU) Type of filters in Carbon control chamber Teflon filter, Activated Carbon filter, Steel mesh filterr, Teflon filter & Activated Carbon filter, Teflon filter, Activated Carbon filter & Steel mesh filter, Ceramic blanket as a filter, Not Required
SMOKE CONTROL UNIT (SCU) Number of filters in Odour control chamber One, Two, Three, Not Required
SMOKE CONTROL UNIT (SCU) Blower RPM 1800, 2700, 0
PERFORMANCE REQUIREMENTS Warranty in Years (Option of comprehensive warranty is available through bidding only, which if opted will supersede normal warranty in the catalogue) 1, 2, 3, 4, 5 Or higher

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Required Documents

1

GST registration

2

PAN card

3

Experience certificates (relevant to sanitary vending or incinerator systems)

4

Financial statements (audited if available)

5

EMD documents (DD or other allowed mode per ATC)

6

Technical bid documents

7

OEM authorizations (if applicable)

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for sanitary napkins vending machines in Darbhanga 2025?

Bidders must submit GST, PAN, and experience certificates, plus EMD as per ATC. The tender requires service centre evidence in Bihar, Detailed Design Drawings within 7 days of award, and post-receipt inspection. Ensure IS/SCU and insulation specs are highlighted.

What documents are required for incinerator machine with SCU bid in Bihar?

Submit GST registration, PAN, financial statements, OEM authorizations if any, technical bid, and EMD. Include service centre proof or plan, and Detailed Design Drawings within 7 days of award for approval and potential modifications.

What are the technical standards for SCU and filtration in this tender?

SCU must support carbon and odour filtration as specified, with blower RPM data. The main unit requires insulation and metal sheet thickness data, temperature controls, and automatic digital controllers. Compliance with electrical safety standards is implied through specified controllers.

When is delivery and what are the extension rules for this Bihar tender?

Delivery begins from the last date of the original delivery order; quantity can increase up to 25% with proportional extension. Minimum additional time is 30 days, and extended periods may be recalculated if the original period is shorter or longer.

What are the service center requirements for this procurement in Bihar?

Bidders must have or establish a Functional Service Centre in Bihar for carry-in warranty; if not present at bidding, establish within 30 days post-award. Payment release is contingent on furnishing service centre evidence.

What is the role of Detailed Design Drawings in this tender?

After award, suppliers must submit Detailed Design Drawings within 7 days for buyer approval. Buyer will approve or request a 7–10 day modification list; delays in approval extend delivery timelines without LD penalties.

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