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Hqids Department Of Military Affairs High End Desktop Computer Tender West Delhi 2026 IS 550 Compliant 3 Year OEM Warranty

Bid Publish Date

04-Jun-2026, 11:54 am

Bid End Date

15-Jun-2026, 9:00 am

EMD

₹76,800

Location

WEST DELHI , DELHI
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Progress

Issue04-Jun-2026, 11:54 am
AwardPending
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Quantity

40

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization certificate required
  • • IS/standard compliance: explicitly mentioned in specs (IS 550 if applicable) and on-site warranty
  • • 3-year on-site OEM warranty with service centers in India
  • • 50% quantity variation allowed during and after contract at contracted rates
  • • Non-return policy for faulty hard disks under security policy
  • • Inbuild DVD writer required as per ATC clauses
  • • Independent service support with installation, commissioning, training, and maintenance

Tender Overview

Organization: Hqids under the Department Of Military Affairs solicits bids for a High End Desktop Computer system in West Delhi, Delhi. The procurement encompasses a complete desktop package with processor, motherboard with TPM, graphics, OS pre-loaded, RAM, storage (primary and secondary), cabinet, optical drive, monitor options, USB ports, and onboard speaker. The bid includes an EMD of ₹76,800 and a required 3-year OEM warranty with on-site support. Unique clauses include a 50% quantity variation allowance and OEM authorization requirements. This is a specialized government purchase aimed at robust, serviceable computing hardware for defense applications, with emphasis on installation, commissioning, and after-sales capabilities.

Technical Specifications & Requirements

  • Product category: High end desktop computer package covering: processor (base and higher numbers), motherboard with TPM, graphics type, factory pre-loaded OS, RAM type and capacity, primary and secondary storage capacities, cabinet form factor, and optical drive.
  • Monitor details: availability, panel type, screen size in cm, max resolution, and built-in speaker options.
  • Ports: minimum number of USB Type-A ports (2.0).
  • Warranty: On-site OEM warranty for 3 years; service centres must be in India with contact details uploaded.
  • Compliance: vendor must provide OEM authorization and built-in DVD writer as per ATC clause.
  • Delivery & service scope: installation, commissioning, training, and ongoing maintenance services required; non-return of faulty HDD per security policy.

Terms, Conditions & Eligibility

  • EMD: ₹76,800; submission via appropriate channel.
  • Delivery window: terms allow option to vary quantity up to 50%, with delivery period adjustments based on original/extended periods.
  • Warranty: 3 years on-site from acceptance; OEM certificates due at delivery.
  • OEM authorization: mandatory; include OEM authorization form with bid.
  • Service network: show service centers near consignee destinations.
  • Export/Import: if imported, must have Indian registered office for after-sales service.
  • Documents: ensure all certificates/documents sought in bid/ATC are uploaded; hard disk policy noted.

Key Specifications

  • Desktop category: high end with base and higher processor numbers

  • Motherboard: include TPM

  • Graphics: dedicated type specified

  • OS: factory pre-loaded operating system

  • RAM: specified type and capacity (GB) to be installed

  • Storage: primary storage capacity (GB); secondary storage capacity (GB) with availability

  • Cabinet: form factor specified; optical drive included

  • Ports: minimum USB Type A ports (v2.0) count

  • Monitor: availability, panel type, screen size in cm, max resolution, built-in speaker

  • Warranty: on-site OEM warranty for 3 years

Terms & Conditions

  • EMD of ₹76,800 and required OEM authorization

  • Quantity variation up to 50% during procurement

  • 3-year on-site OEM warranty with Indian service network

  • Non-return of faulty hard disk under security policy

  • ATC clauses require inbuilt DVD writer and OEM certificates

Important Clauses

Payment Terms

EMD amount must be provided; payment terms not detailed, bidders should assume standard government procurement terms per ATC and bid document.

Delivery Schedule

Delivery window allows up to 50% quantity variation; calculated extension rules apply with minimum 30 days if extended.

Penalties/Liquidated Damages

LD terms are not explicitly stated; bidders should review at bid submission per ATC.

Bidder Eligibility

  • Experience in supplying high end desktop computer systems for government/military projects

  • Demonstrated repair, maintenance capabilities and service centers in India

  • Authorized OEM authorization and local office for after-sales service

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

High End Desktop Computer (Q2)

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 5

GeM-Bidding-9351540.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor make with Minimum 6 USB Port
PROCESSOR Base Processor Number NA for Higher Processor Or higher
PROCESSOR Higher Processor Number Intel Core i7- 14700, Intel Core i7- 14700K, Intel Core i9- 12900, Intel Core i9- 12900K, Intel Core i9- 13900, Intel Core i9- 13900K, Intel Core i9- 14900, Intel Core i9- 14900K, Intel Core Ultra 5- 235T, Intel Core Ultra 5- 225T, Intel Core Ultra 5- 225, Intel Core Ultra 5- 245T, Intel Core Ultra 5- 235, Intel Core Ultra 5- 245, Intel Core Ultra 7- 265T, Intel Core Ultra 7- 265, Intel Core Ultra 9- 285 Or higher
MOTHERBOARD Trusted Platform Module Discrete TPM 2.0
GRAPHICS Graphics Type Integrated
OPERATING SYSTEM Factory Pre-loaded Operating System Window 11 Professional
MEMORY (RAM) Type of RAM DDR5 Or higher
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be Installed in the System) 32, 64 Or higher
STORAGE Primary Storage Capacity (in GB) 1024, 2048 Or higher
STORAGE Availability of Secondary Storage NVME - SSD Or higher
STORAGE Secondary Storage Capacity (in GB) 1024.0 Or higher
CABINET Cabinet Form Factor Small Form Factor (7 to 13 Liters), Tower (More than 13 to 26 Liters)
CABINET Optical Drive No Optical Drive, DVD R/W
PORTS Number of USB Type A Ports (Version 2 Point 0) 3, 4 Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Panel Type In Plane Switching (IPS)
Monitor Screen Size (in CMs) 58.1 - 63 (22.87" - 24.8")
Monitor Maximum Resolution (Pixels) 1920 x 1080 (Full HD)
Monitor Speaker Yes
WARRANTY On Site OEM Warranty (In year) 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar desktop deployments

4

Financial statements demonstrating stability

5

EMD submission document (₹76,800)

6

OEM authorization certificate

7

Technical bid documents including compliance with IS/standards

8

Authorized distributor/authorisation from OEM with details

9

Service center details near consignee locations

10

Warranty certificates from OEM

11

ATC-compliant certificates and Corrigendum documents, if any

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for high end desktop tender in West Delhi for 2026 with OEM warranty

Bidders must submit GST, PAN, and financial statements along with EMD ₹76,800. Include OEM authorization, service center details, and ATC-compliant certificates. Ensure on-site OEM warranty for 3 years and installation/commissioning capabilities are demonstrated. Delivery terms allow up to 50% quantity variation; ensure capacity to scale.

What documents are required for this desktop procurement in Delhi

Submit GST certificate, PAN, experience certificates for similar deployments, financial statements, EMD document of ₹76,800, OEM authorization certificate, and technical compliance certificates. Include service centers near consignee locations and OEM certificates at delivery.

What are the technical specifications for the processor and monitor

Tender requires base and higher processor numbers, TPM on motherboard, dedicated graphics, factory pre-loaded OS, RAM type and capacity, and primary/secondary storage details. Monitor availability with panel type, screen size in cm, max resolution, and speaker presence are specified as part of the package.

When is the delivery window and how does quantity variation work

Delivery terms permit up to 50% increase or decrease in quantity at contract, with delivery period adjusted using a calculated formula (increased quantity/original quantity) × original delivery period, minimum 30 days, extended during contract if required.

What are the warranty requirements for this desktop bid

3-year on-site OEM warranty from acceptance or completion of installation/testing, with OEM warranty certificates submitted at delivery. Service network must be established in India; include center details near consignee destinations.

What about non-return and after-sales service policies

Per security policy, faulty hard disks will not be returned; ensure replacement is covered under warranty and that service centers provide troubleshooting and maintenance services as part of the contract.

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