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Konkan Railway Corporation Limited Printing & Stationery Tender Goa 2025 - LHB D2 Schedule Maintenance Form & Ledger Envelopes

Bid Publish Date

22-Oct-2025, 2:18 pm

Bid End Date

01-Nov-2025, 3:00 pm

Location

SOUTH GOA , GOA

Progress

Issue22-Oct-2025, 2:18 pm
AwardCompleted
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Quantity

4974

Category

REGISTER 100 PAGES

Bid Type

Single Packet Bid

Categories 13

PRINTING SERVICES ATTENDANCE RECORDING COPIER PAPER BOX WATER LEVEL RECORDER ATTENDANCE MANAGEMENT PLASTIC CARD SILVER RIVET OFFSET PRINTING ALUMINIUM BOAT BOOK PAPER AND PRINTING SERVICES SUPPLY OF SYNTHETIC FABRIC

Tender Overview

Konkan Railway Corporation Limited invites bids for printing and supply of administrative stationery in South Goa, Goa including LHB D2 schedule maintenance form (A4, 200 pages), LHB History Card (11 x 15, 250 GSM, green), Score Card for Intensive Rake Cleaning, and various registers, forms, and envelopes. Quantities include 50 nos. of D2 forms, 300 nos. History Cards, 100 nos. Score Cards, 100 nos. Tools/Materials Requisition Books, 160 nos. Hard Board Registers, 50 nos. Leave Applications, 14 nos. Attendance Registers, and 200-page Hard Board Cover Registers. Scope covers printing, binding, and supply per sample formats; company branding on Konkan Railway matter printed on top side. This procurement covers 8 listed SKUs with 15 BOQ items overall and requires GeM-based invoicing with GST compliance.

Technical Specifications & Requirements

  • Product names: LHB D2 schedule maintenance forms, LHB History Card, Score Card, Tools/Materials Requisition Book, Leave Application & Cancellation forms, Attendance Register, Hard Board Registers, Ledger Cloth Laminated Envelopes, Konkan Railway letter head.
  • Sizes & pages: D2 form in A4, 200 pages; History Card 11 x 15 on 250 GSM green; Score Card 150 pages per book (duplicate), Tools/Materials Requisition 100 pages (A5, 58 GSM); Hard Board Registers 202 x 320 mm ruled 70 GSM; Leave forms 200 pages A4; Attendance Register 26 pages; Hard Board Cover Registers 200 pages 202 x 320 mm.
  • Paper/print quality: 58 GSM white paper for perforated pages, double-sided printing; 250 GSM green for History Card; Lamination/ledger cloth where specified; sample formats to be followed.
  • Brand/format constraints: Printing to exact sample formats; Top-side Konkan Railway matter printed as per sample; Volume-based supply with bundled packaging.
  • Delivery/installation: Supply to Konkan Railway locations per sample delivery schedule; ensure GeM GST compliance and accurate invoicing; GST invoicing must reflect consignee GSTIN.

Terms, Conditions & Eligibility

  • EMD/advance: Not specified in data; ensure GST-compliant invoicing as per GeM terms.
  • GST compliance: Invoice raised in consignee name with consignee GSTIN; upload GST invoice copy and GST portal payment confirmation on GeM.
  • Delivery flexibility: Quantity may vary up to 25% up or during currency at contracted rates; minimum additional time 30 days.
  • Payment terms: GST-based reimbursement as per actuals; invoice must reflect applicable GST rate; scope includes all costs in bid price.
  • Documentation: GST certificate, PAN, experience certificates, financial statements, OEM authorizations where applicable; technical bid documents; GST portal screenshots.

Key Specifications

  • Printing of LHB D2 schedule maintenance form: A4, 200 pages, 50 nos.

  • Printing of LHB History Card: 11 x 15 cm, 250 GSM green, 300 nos.

  • Score Card for Intensive Rake Cleaning: 150 pages per book, 100 nos., perforated first page, double-sided print

  • Tools Materials Requisition Book: 100 pages, A5, 58 GSM, 100 nos.

  • Hard Board Register: 202 x 320 mm, 70 GSM, 160 nos., top Konkan Railway printing

  • Leave Application & Cancellation Forms: 200 pages, A4, two prints, 50 nos.

  • Attendance Register: 26 pages, Ledger paper book, 14 nos.

  • Hard Board Cover Register: 200 pages, 202 x 320 mm, ruled paper

Terms & Conditions

  • 25% quantity variation allowed during contract and currency with proportional delivery extension

  • Invoices must be raised in consignee name with consignee GSTIN; GST portal screenshots required

  • Scope limited to supply of goods; samples must match formats; GeM-based invoicing and GST compliance

  • Delivery timelines start from last date of original delivery order; minimum extension 30 days

Important Clauses

Payment Terms

GST-based reimbursement at actuals; invoice in consignee name with GSTIN; upload GST invoice and payment confirmation on GeM

Delivery Schedule

Delivery period may extend with option clause; additional time = (increased quantity ÷ original quantity) × original delivery period, min 30 days

Penalties/Liquidated Damages

Not specified in data; vendors should assume standard GeM/LRs penalties for delays as per buyer terms

Bidder Eligibility

  • Experience in printing and supply of official forms and registers to government/PSUs

  • GST registration and compliant invoicing capabilities

  • Ability to supply per sample formats with exact dimensions and page counts

Documents 5

GeM-Bidding-8499919.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 15 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 LHB D2 schedule maintenance format book Printing of LHB D2 schedule maintenance format book in A4 size of 200 pages 50 nos ammmao 21
2 LHB HISTORY CARD PRINTING OF LHB HISTORY CARD OF SIZE 11 X 15 ON GREEN COLOUR of 250 GSM 300 nos ammmao 21
3 Score Card Printing of Score Card for Intensive Rake Cleaning on Pit Line each book consist of 150 pages X 02 pages Duplicate with first perforated page of A4 size 58 GSM good quality white papers with both side printing and numbering 100 nos ammmao 21
4 TOOLS MATERIALS REQUISITION BOOK Printing of TOOLSMATERIALS REQUISITION BOOK each book consist of 100 pages with both side printing and numbering on A5 size 58 GSM good quality white paper 100 nos ammmao 21
5 REGISTER 100 PAGES HARD BOARD REGISTER 100 PAGES SIZE 202 X 320 MM RULED PAPER 70 GSM TO IS 1848 WITH KONKAN RAILWAY MATTER PRINTING ON TOP SIDE 160 nos ammmao 21
6 LEAVE APPLICATIUON and CANCELLATION LEAVE APPLICATIUON and CANCELLATION FORMS 200 PGS IN A4 SIZE PAPER 2 PRINTS 50 nos ammmao 21
7 ATTENDANCE REGISTER ATTENDANCE REGISTER 26 PAGES LEDGER PAPER BOOK 14 nos ammmao 21
8 OFFICE LACE FILE PRINTED OFFICE LACE FILE WITH KR MONOGRAM NAME MATTER PRINTING IN BILINGUAL ON TOP SIZE 240 X 360 MM WITH THICK LACE AS PER SAMPLE LACE QUALITY WILL BE TIGER BRAND MFG.BYREKH GRIHA UDYOG 100 nos ammmao 21
9 BROWN ENVELOPES PRINTING AND SUPPLY OF BROWN ENVELOPES 80 GSM PAPER SIZE 11 POINT 5 INCH X 4 POINT 5 INCH 1,900 nos ammmao 21
10 LADGER CLOTH LAMINATED ENVELOPES PRINTING AND SUPPLY OF LADGER CLOTH LAMINATED ENVELOPS SIZE 10 x 12 INCH 260 nos ammmao 21
11 PRINTING AND SUPPLY OF LEDGER CLOTH ENVELOPES PRINTING AND SUPPLY OF LEDGER CLOTH LAMINATED ENVELOPS SIZE 12 x 16 INCH 160 nos ammmao 21
12 REGISTER 200 PAGES HARD BOARD COVER REGISTER 200 PAGES SIZE 202 X 320 MM RULED PAPER 70 GSM TO IS 1848 WITH KONKAN RAILWAY MATTER PRINTING ON TOP SIDE 20 nos ammmao 21
13 BOX TYPE FILE BOX TYPE FILE OF SIZE 280MM X 330MM BRAND DELUX 40 nos ammmao 21
14 OFFICE FILE THICK CARD KR PRINTED OFFICE FILE THICK CARD BOARD WHITE BOTH SIDE RIVETING WITH LACE ALL CARNER SIDES IN CLOTH BINDING WITH FAVICOL PESTING IN BLUE NAVY BLUE COLOUR IN BILINGUAL LACE QUALITY WILL BE TIGER BRAND MFG BY REKHAGRIHA UD 320 nos ammmao 21
15 KONKAN RAILWAY LETTER HEAD KONKAN RAILWAY LETTER HEAD IN LOOSE SHEET 1,400 nos ammmao 21

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar printing/supply contracts

4

Financial statements / balance sheets

5

GST invoice samples and GST portal payment confirmation

6

OEM authorizations (if applicable) for specific branded components

7

Technical bid documents showing sample formats compliance

8

Any previous supply orders to Konkan Railway or similar PSUs

Financial Results

Rank Seller Price Item
L1RAGHAVENDRA PRINTERS & TRADERS(MSE)( MSE Social Category:General )    Under PMA₹84,662Item Categories : LHB D2 schedule maintenance format book,LHB HISTORY CARD,Score Card,TOOLS MATERIALS REQUISITION BOO
L2HILLS STATIONERS & PRINTERS( MSE Social Category:General )    Under PMA₹1,10,968Item Categories : LHB D2 schedule maintenance format book,LHB HISTORY CARD,Score Card,TOOLS MATERIALS REQUISITION BOO

Frequently Asked Questions

Key insights about GOA tender market

How to bid for Konkan Railway stationery printing tender in Goa 2025

Bidders must register on GeM, obtain OEM authorizations if required, and provide GST-compliant invoicing. Submit GST certificates, PAN, financial statements, and experience certificates along with technical bid. Ensure sample formats for LHB D2 forms and History Card match provided samples precisely.

What documents are required for GeM-based printing tender in Goa

Required documents include GST registration, PAN card, experience certificates for similar work, financial statements, OEM authorizations if applicable, technical bid documents, and GST invoice samples showing payment confirmation on GeM portal.

What are the exact item quantities for the Konkan Railway printing order in Goa

Quantities include 50 nos. of LHB D2 schedule maintenance forms, 300 nos. History Cards, 100 nos. Score Cards, 100 nos. Tools/Materials Requisition Books, 160 nos. Hard Board Registers, 50 nos. Leave Applications, 14 nos. Attendance Registers, and 200-page Hard Board Cover Registers, among other items per sample formats.

What delivery terms apply to the Konkan Railway stationery contract Goa

Delivery terms allow up to 25% quantity variation with extension calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days, starting from the last date of the original delivery order.

What standards or formats must be followed for History Card printing in Goa tender

History Card must be printed on green 250 GSM stock, size 11 x 15 cm, consistent with given format and Konkan Railway matter printed on the top surface as specified in the sample.

How is GST handled for GeM invoicing in Konkan Railway tender Goa

Invoices must be raised in consignee name with consignee GSTIN; upload scanned GST invoice and a GST portal payment confirmation; reimbursement is based on actual GST rates or quoted rate, whichever is lower.

What are the key delivery formats for LHB D2 forms and related items

Formats include A4 200-page D2 schedule maintenance forms, A4 200-page leaves, and A5 58 GSM requisition book; samples must be followed exactly with double-sided printing and numbering as per provided sample formats.

What happens if the bidder fails to meet format samples for Konkan Railway printing

Non-compliance with sample formats can lead to disqualification; ensure exact alignment with sample pages, dimensions, page counts, and Konkan Railway branding on the top side as specified.