Samastipur District Panchayats Recirculating Chiller Tender Bihar 2026 ISO 9001 BIS Certified & Service Network
Progress
Key Highlights
- • Iso 9001 certified bidder or OEM required for chiller procurement
- • BIS licence and type test certificates mandatory with bid
- • Material Test Certificate to accompany supply and be lab-verified
- • Functional Service Centre in each consignee state; establish within 30 days if absent
- • Dedicated toll-free service number and escalation matrix for service support
- • Option clause allows up to 25% quantity increase at contract rates
- • Delivery period tied to last date of original order; minimum 30 days extension
- • Lab testing by buyer with acceptance based on test results
Tender Overview
Organization: Samastipur District Panchayats, under the Department Of Panchayati Raj. Product: Recirculating chiller (Q3). Location: Bihar, Samastipur district (state-wide service requirement implied). Estimated value and start/end dates are not specified. Tender emphasizes standard compliance, with an option to scale quantity up to 25% during contract and delivery period expansion rules tied to last delivery date. Unique terms require ISO 9001 certification, material test certificates, BIS licenses, and OEM/BI S required certificates. A robust service framework is demanded, including dedicated service centers in the consignee state and a toll-free service line, plus an escalation matrix for support.
Technical Specifications & Requirements
- Standards & certifications: ISO 9001 certification for bidder or OEM; BIS licence and type test certificates required; Material Test Certificate to accompany supply.
- Quality controls: Buyer’s lab will test materials; test results are sole acceptance criteria.
- Service & support: Functional service centre in the state of each consignee location (established within 30 days of award if not existing); dedicated toll-free service number; formal escalation matrix for service support.
- Documentation: Upload all certificates with bid; ensure ATC/Corrigendum-compliant submissions.
Terms, Conditions & Eligibility
- Option Clause: Quantity may be increased up to 25% at contracted rates; extended delivery time calculated as (additional quantity / original quantity) × original delivery period with a minimum of 30 days.
- Delivery & payment: Delivery period starts from the last date of original delivery order; payment terms are specified in the contract (not detailed in data).
- Warranty & after-sales: Carry-in warranty requires service centers; on-site warranty exemptions apply; supplier must ensure support within state.
- Documentation & compliance: Bidder must upload all certificates; non-submission risks rejection.
- Eligibility: ISO 9001 presence; MTCs; OEM authorizations; continuous service capability required.
Key Specifications
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Product: Recirculating chiller (Q3)
-
Standards: ISO 9001, BIS certification
-
Documentation: MTC to accompany supply; type test certificates
-
Quality testing: Buyer’s lab testing with sole acceptance criteria
-
Service: In-state service centers; toll-free support; escalation matrix
-
Delivery: Extended delivery time rules; 30-day minimum
-
Quantity: Option to increase up to 25% during contract
Terms & Conditions
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EMD amount not specified; ensure compliance with agency’s EMD policy
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Option clause permits up to 25% quantity variation at contract rates
-
Delivery period starts from last date of original order; minimum 30 days
-
ISO 9001 and BIS certificates required; MTC accompanying supply
Important Clauses
Payment Terms
Payment terms to be defined in contract; ensure submission of GST and bank details with bid
Delivery Schedule
Delivery period derived from last date of original delivery order; extended time proportional to quantity increase, minimum 30 days
Penalties/Liquidated Damages
Penalties will be as per contract terms; ensure compliance with delivery schedules and tested quality
Bidder Eligibility
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Must hold ISO 9001 certification (bidder or OEM)
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Must possess BIS licence and type test certificates
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Must provide Material Test Certificate with supply
-
Must establish/possess functional service center in the state of the consignee
-
Must provide toll-free service contact and escalation matrix
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | B. P. LAB SOLUTION Under PMA | Make : BP LABSOL Model : BPL-42 | 23-09-2026 11:19:48 | |
| 2 | LABSWELL TECHNOLOGY Under PMA | Make : LABSWELL TECHNOLOGY--LABSWELL TECHNOLOGY Model : LT-147 | 22-09-2026 12:09:17 | |
| 3 | M.K.SCIENTIFIC INSTRUMENTS Under PMA | Make : M K SCIENTIFIC INSTRUMENTS--M.K.SCIENTIFIC INSTRUMENTS Model : MKSI-122 | 23-09-2026 11:21:27 | |
| 4 | M/S FERROTEK EQUIPMENT Under PMA | Make : NA Model : RC1200W | 17-09-2026 22:44:46 | |
| 5 | Rudra planners & construction world Under PMA | Make : NA Model : NA | 22-09-2026 08:48:56 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | Rudra planners & construction world Under PMA | Item Categories : Recirculating chiller |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
80 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
OEM Avg. Turnover
5
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Recirculating chiller (Q3)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Samastipur
Delivery Pincodes
848207
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Md Irfan Ansari | 848207,Office of Gram Panchayat Karanchi, Samudayik Bhavan Sirsiyan, Post Bithan, PS Bithan, Dist- Samastipur, State- Bihar | Samastipur | Bihar | 848207 | 1 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9888318.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
Required Documents
GST registration certificate
PAN card
ISO 9001 certificate (bidder or OEM)
BIS licence and type test certificates
Material Test Certificate (MTC)
OEM authorizations or supplier certificates
Evidence of functional service center in the state (or plan to establish within 30 days)
Dedicated toll-free service contact details and escalation matrix
Financial statements or turnover documentation as applicable
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid on recirculating chiller tender in Samastipur Bihar 2026?
Bidders must upload ISO 9001 and BIS certificates, MTC, and OEM authorizations, plus service-center proof in-state. Ensure 25% quantity option compliance, and follow the delivery-extension rule of minimum 30 days. Prepare materials and certificates to meet buyer lab testing acceptance.
What documents are required for chiller bid in Samastipur?
Submit GST and PAN, ISO 9001, BIS license, type test certificates, and Material Test Certificate. Include OEM authorization, proof of in-state service center or plan to establish within 30 days, and toll-free service details with escalation matrix.
What are the technical standards for the recirculating chiller tender?
Bid must comply with ISO 9001 certification and BIS regulatory licenses; product must be supported by Material Test Certificate and type test certificates as prescribed in the bid documents. Lab test outcomes govern acceptance.
When is the delivery window for the Samastipur chiller bid?
Delivery period starts from the last date of the original delivery order. If the option clause is exercised, extended time equals (additional quantity / original quantity) × original delivery period, with a minimum of 30 days.
What is required for service support in-state for the chiller contract?
Bidder must have a functional service center in the consignee state or establish one within 30 days of award, plus a dedicated toll-free support line and an escalation matrix for timely issue resolution.
What about quantity adjustments in this recirculating chiller tender?
The purchaser reserves the right to increase or decrease the quantity up to 25% during contract placement and currency, with rates fixed at the contracted price and delivery time adjusted per the option clause terms.
What are the key eligibility criteria for suppliers bidding this chiller tender?
Eligibility includes ISO 9001 certification, BIS license, type-test and MTC documentation, OEM authorization, and evidence of in-state service capability plus a toll-free service contact and escalation plan.
How to ensure compliance with Material Test Certificate requirements?
Attach an MTC with every supply; the buyer lab will conduct tests and acceptance relies on lab results. Ensure MTC is from an accredited lab and matches the product batch specifications.