Punjab Cleanliness Services Tender Jalandhar Cleaning & Sanitation IS 550 compliant 2026
Progress
Key Highlights
- • Local service provider office requirement in Punjab with documentary evidence
- • 25% contract quantity/duration variation and 25% scope expansion for lumpsum contracts
- • Age verification and health clearance: staff 18-50 years, fit, and free of communicable disease
- • Police verification and undertaking for housekeeping personnel deployed
- • Attendance register, countersigned by RPO, Jalandhar/MEA
- • Liability for accidents/deaths borne by contractor
- • RPO, Jalandhar/MEA rights to remove or replace staff
Tender Overview
The opportunity targets the provision of Cleaning, Sanitation and Disinfection services in Jalandhar, Punjab. Estimated contract value is ₹6,244,843 with an EMD of ₹187,345. Scope includes general cleaning and office housekeeping for office/ institutional settings, with no BOQ items available. Bidders must have a local service presence in Punjab and comply with special labour provisions governed by the RPO, Jalandhar/MEA. The tender emphasizes service delivery quality, availability, and compliance with regulatory requirements, while allowing a 25% variation in contract quantity or duration. This procurement seeks a compliant, transparent operator capable of managing housekeeping staff across the site.
Technical Specifications & Requirements
Key regulatory and operational requirements include:
- Special labour administration clauses for housekeeping staff deployed at the RPO, Jalandhar/MEA
- Mandatory prior clearance of deployed personnel by the RPO, Jalandhar/MEA with fresh lists for any deployment changes
- Age band requirement: personnel aged 18-50 years; medically fit and free of communicable diseases
- Police verification of housekeeping personnel with an undertaking to be submitted
- Attendance register for day-to-day deployment, countersigned by RPO, Jalandhar/MEA
- Contractor bears all liabilities arising from accidents or death while on duty
- Contractor to align administration with directions issued by RPO, Jalandhar/MEA and permit removal/replacement of staff as needed
- Optional scope expansion up to 25% of contract value with mutual written consent; for lumpsum services, contract value may increase similarly
- Office of Service Provider must be located in the Consignee state; documentary evidence required
Terms, Conditions & Eligibility
- EMD: ₹187,345 (provision of security deposit as per tender terms)
- Variation clause: up to 25% change in quantity or duration
- Delivery/ Deployment: staff deployment managed through RPO, with fresh lists for changes
- Payment terms: not specified in data; ensure readiness for standard government terms
- Welfare & Compliance: adherence to labour regulations, attendance records, and police verification
- Documentation: readiness to submit GST, PAN, experience certificates, and evidence of local service presence within Punjab
- Liability: contractor bears all liabilities for on-duty incidents
- Right to replace staff: RPO/Jalandhar/MEA can request removal of staff deemed unsuitable
- No BOQ items present; scope is service-based housekeeping and cleaning across designated site(s) in Jalandhar
Key Specifications
-
Service category: Cleaning, Sanitation and Disinfection for office/institutional premises
-
Estimated contract value: ₹6,244,843
-
EMD amount: ₹187,345
-
Scope variation: up to 25% of contract quantity or duration
-
Staff compliance: minimum 18-50 years age, medical fitness, police verified
-
Documentation: evidence of service presence in Punjab; attendance and deployment records
Terms & Conditions
-
EMD submission of ₹187,345 and documentary evidence for service availability in Punjab
-
Staff deployment governed by RPO, Jalandhar/MEA with verification and attendance records
-
Right to modify staff and contract scope up to 25% with consent
Important Clauses
Payment Terms
Not clearly detailed in data; bidders should expect standard government terms and confirm payment timelines during bid clarifications.
Delivery Schedule
Deployment of housekeeping staff subject to RPO approvals; changes require fresh staff lists and countersigned attendance.
Penalties/Liquidated Damages
Not specified in provided data; bidders should seek clarification on service level penalties during bid process.
Bidder Eligibility
-
Must have an office/registration in Punjab with documentary evidence
-
Prior experience in supplying cleaning/housekeeping services to institutions
-
Compliance with labour verification, attendance, and safety regulations
Tender Data
Bid Details
Quantity
4290
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
35
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Residential; General Cleaning (Sweeping, Mopping, dusting); Indoor
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
30
Delivery Details
Delivery Locations
1
Delivery Cities
Jalandhar
Delivery Pincodes
144001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Shailendra Kumar | 144001,Passport Office, Jalandhar, S.C.O. No. 42-51, Pocket- 1, Near Bus Stand, Jalandhar-144001. Tel: 0181- 2242114, 2242115. Fax: 0181- 2452352 | Jalandhar | Punjab | 144001 | 4290 | - | Frequency in each cycle : 2 Number of working days in a month : 26 Number of cycles during Contract Period : 624 |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 6
GeM-Bidding-9911045.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
Required Documents
GST registration certificate
PAN card
Experience certificates of similar cleaning/housekeeping services
Financial statements demonstrating turnover (if requested by terms)
EMD payment documentation (₹187345)
Technical bid documents and compliance certificates
OEM authorizations or agency registrations (if required by scope)
Proof of local presence in Punjab (office registration or address)
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for the cleaning tender in Jalandhar Punjab 2026?
To bid, ensure your organization has a Punjab-based office, provide EMD ₹187,345, and attach GST, PAN, and experience certificates. Prepare police verification and attendance procedures for housekeeping staff, and confirm compliance with RPO, Jalandhar/MEA directions and the 25% variation clause.
What documents are required for the Jalandhar housekeeping tender bid?
Submit GST, PAN, experience certificates, financial statements if requested, EMD documentation of ₹187,345, technical compliance documents, and proof of Punjab-based service presence. Include staff deployment records and police verification undertakings to meet special labour terms.
What are the staff eligibility criteria for housekeeping services tender in Jalandhar?
Staff must be aged 18-50 years, medically fit, free of communicable disease, and have police verification. A daily attendance register countersigned by the RPO, Jalandhar/MEA is mandatory, with possible staff replacement on request.
What is the contract variation allowed for this cleaning tender?
The buyer allows a 25% variation in contract quantity or duration. For lumpsum-based services, the scope of work and contract value may increase by up to 25% with mutual consent from the service provider.
What are the key compliance requirements for deployment in Jalandhar?
Contractor must intimate the labour department about housekeeping personnel, obtain permissions before deployment, maintain a deployment attendance register, and ensure staff replacements are documented with updated lists and countersignatures by RPO, Jalandhar/MEA.
When is the EMD amount required and how is it paid for this tender?
The EMD is ₹187,345. Payment terms are typical of government tenders; submit via demand draft or online as specified in tender portal guidelines, along with supporting documentation.
What standards or certifications are required for this cleaning contract?
While specific standards aren’t listed, bidders should ensure compliance with local labour regulations, maintain attendance records, conduct police verifications, and be prepared to demonstrate Punjab-based operations and staff eligibility per RPO directives.
What is the scope of services for the Jalandhar housekeeping tender?
Scope covers office/general cleaning, sweeping, mopping, dusting, and disinfection tasks for institutional or office premises, with deployment oversight by RPO, Jalandhar/MEA and possible staff replacements upon request.