Panchayati Raj Department Bihar Garden Bench Tender Purnia BIHAR 854102 – 25% Quantity Option & Service Centre Requirements 2026
Progress
Tender Overview
The Government of Bihar, through the Panchayati Raj Department (Bihar) invites bids for a Garden Bench (Q3) in PURNIA, BIHAR 854102. The procurement covers Supply, Installation, Testing and Commissioning of benches. The tender permits a quantity variation up to 25% during contract execution. Bidders must consider delivery timelines tied to the initial delivery order and extended periods, with a minimum extension rule. The scope includes after-sales service commitments and the requirement to establish a service centre if not present. This opportunity hinges on meeting service-support, escalation, and financial integrity criteria, while aligning with local procurement norms.
Technical Specifications & Requirements
- Product: Garden benches (Q3) with no explicit bench dimensions or material specs disclosed in the data.
- Scope: Supply, Installation, Testing and Commissioning of garden benches.
- Delivery/Quantity: Optional increase up to 25% of bid quantity; delivery period adjusts by formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Service & Support: Functional Service Centre in the State of each consignee location for carry-in warranty; establishment within 30 days if absent; dedicated toll-free support; escalation matrix required.
- Other: Bidder must avoid liquidation, court receivership, or bankruptcy; maintain financial viability.
Terms, Conditions & Eligibility
- EMD: Amount not disclosed in tender data; bidders must consider standard EMD submission if required.
- Delivery: Delivery period linked to original delivery order with option extension as described; ensure timely installation, testing and commissioning.
- Documentation: Bidders must provide GST registration, PAN, experience certificates, financial statements, EMD documents, technical compliance certificates, and OEM authorizations as applicable.
- Service Centre: Establish a functional service centre in the consignee state within 30 days of award; payment release contingent on submission of evidence.
- ATC/Clause: Right to modify quantity and delivery as per option clause; maintain escalation matrix and toll-free numbers for service support.
Key Specifications
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Product/service names and category: Garden bench (Q3)
-
Estimated value: Not disclosed in tender data
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Delivery/flexibility: 25% quantity variation; min 30 days extension
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Service requirements: functional state-wise service centre, toll-free support, escalation matrix
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Eligibility: no liquidation/bankruptcy; maintain financial standing
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Installation/testing/commissioning: included in scope
Terms & Conditions
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Option clause allows up to 25% quantity increase during assignment and currency
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Service centre must be established in consignee state within 30 days of award
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Payment relies on documentary evidence of functional service centre; specific EMD not disclosed
Important Clauses
Payment Terms
Payment is contingent on documentary evidence of a Functional Service Centre; no specific percentages stated in data
Delivery Schedule
Delivery period starts from the last date of the original delivery order; extended time uses a formula with minimum 30 days
Penalties/Liquidated Damages
No explicit LD percentage provided; standard GD terms apply per ATC
Bidder Eligibility
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Not under liquidation or bankruptcy; valid undertaking required
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Demonstrated capacity for Supply, Installation, Testing and Commissioning
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Functional Service Centre existing or implementable within 30 days of award
Tender Data
Bid Details
Quantity
10
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
5
Past Performance
50 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Garden Bench (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
PANCHAYAT BHAWAN
Delivery Pincodes
854206
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Parwaz Ahmad | 854206,PANCHAYAT BHAWAN, GIYANGAJ, BANMANKHI, PURNIA | PANCHAYAT BHAWAN | - | 854206 | 10 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9877443.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar garden bench projects
Financial statements (last 2–3 years)
EMD/surity deposit documentation (if applicable)
Technical bid documents confirming scope of Supply, Installation, Testing and Commissioning
OEM authorization or dealership certificate (if OEM-specified)
Evidence of Functional Service Centre in the state or implementation plan within 30 days
Escalation matrix and dedicated toll-free service contact details
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for the garden bench tender in Purnia Bihar 2026?
Bidders should prepare GST, PAN, experience certificates, financial statements, and EMD documentation, along with technical bid materials showing Supply, Installation, Testing and Commissioning scope. Ensure a Functional Service Centre in-state, define escalation contacts, and confirm 25% quantity variation rights under the option clause.
What documents are required for Purnia garden bench procurement in Bihar?
Required documents include GST registration, PAN, two–three years of financial statements, experience certificates for similar projects, OEM authorization if applicable, and evidence of a functional service centre in Bihar; include the technical bid and EMD proof as specified in tender terms.
What are the delivery terms for garden bench supply in Bihar?
Delivery starts after the original delivery order; if quantity increases by up to 25%, delivery time adjusts using (Increased ÷ Original) × Original period, with a minimum of 30 days; extensions may be granted while maintaining contracted rates.
What service support is required for carry-in warranty in Bihar procurement?
A functional Service Centre must exist in the state for carry-in warranty products; if absent, establish one within 30 days of award; toll-free service contact and escalation matrix must be provided for post-sale support.
What is the eligibility for financial standing in the garden bench bid?
Bidder must not be in liquidation or bankruptcy; provide an undertaking confirming sound financial standing; ensure ability to fund supply, installation, testing, and commissioning activities without insolvency risk.
Are there penalties or liquidated damages for late delivery in Purnia?
Penalty details are not explicitly stated; the tender mentions standard terms and an option-based delivery extension; bidders should assume contractually applicable SLAs and potential LDs per PTAC and general procurement guidelines.
What standards or certifications apply to garden benches in this Bihar tender?
The tender data does not list explicit standards; bidders should rely on OEM authorizations, ISI marks, or local government requirements if available; ensure compliance with general procurement quality norms and provide any relevant certifications with the bid.
How to establish the escalation matrix for service support in Bihar?
Prepare a structured escalation matrix with direct telephone numbers and roles for service support; include this matrix in the bid submission and ensure it aligns with the dedicated toll-free contact details required by the ATC.