TenderDekho Logo
GEM

Dr Babasaheb Ambedkar Open University Ahmedabad Tentage & Event Services Tender Gujarat 2026

Bid Publish Date

23-Feb-2026, 3:42 pm

Bid End Date

06-Mar-2026, 4:00 pm

EMD

₹1,50,000

Value

₹50,00,000

Location

AHMADABAD , GUJARAT

Progress

Issue23-Feb-2026, 3:42 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 6

TENT EQUIPMENT AD FILM HOTEL EQUIPMENTS DECORATION LIGHTING

Tender Overview

Organization: Dr Babasaheb Ambedkar Open University Ahmedabad. The procurement covers tentage services, floorings, lighting, decor, furniture and equipment rentals for social and corporate events within the university’s education department in Ahmedabad, Gujarat. Estimated contract value is ₹50,00,000 with an EMD of ₹1,50,000. Tender scope spans fair, parties, corporate functions, exhibitions, outdoor gatherings, concerts, and related installations; the BOQ shows 0 items, indicating a broad, lump-sum rental and service package rather than itemized quantities. A key condition allows quantity/duration adjustments up to ±25% at contract issuance and post-issuance, bidders must accept revised scope.

Technical Specifications & Requirements

  • Category: Tentage services, floorings, lighting, air conditioning, decor, furniture & equipment rentals for events.
  • Location scope: Ahmedabad, Gujarat; execution aligned with university event calendars and campus facilities.
  • Estimated value: ₹50,00,000; EMD: ₹1,50,000.
  • Service model: Lumpsum-based rentals and installations; no BOQ itemization available.
  • Compliance: No explicit product specs listed; bidders should prepare for comprehensive event infrastructure setup, including safety and installation management.
  • Tender interactions: AATC/ATC document uploaded; review to confirm scope interpretation and delivery responsibilities.

Terms & Eligibility

  • EMD requirement: ₹1,50,000 via specified mode.
  • Quantity/Duration variation: Allow ±25% at contract issue; later adjustments capped at 25%.
  • Delivery & execution: Not specified by dates; bidders should align with event schedules and site access.
  • Documents: Submit standard bid docs; OEM/authorized distributor clauses may apply in ATC. Ensure GST, PAN, and experience proofs are ready for submission.

Key Specifications

    • Category: Tentage services, floorings, lighting, air conditioning, tent rentals, theme-based installation, decoration, furniture & equipment rentals
    • Estimated value: ₹50,00,000
    • EMD: ₹1,50,000
    • Location: Ahmedabad, Gujarat
    • Contract model: Lumpsum-based
    • Quantity variation: ±25% at contract issue and post-issuance

Terms & Conditions

  • EMD required: ₹1,50,000 for bid submission

  • Quantity/duration can change by ±25% at contract issuance

  • Bidders must submit standard documents including GST, PAN, and experience certificates

Important Clauses

Payment Terms

Lumpsum contract likely; ATC may specify payment terms in final contract. Ensure readiness for milestone or after-delivery payment as per ATC.

Delivery Schedule

No explicit dates published; bidders should propose delivery and installation aligned to event calendar and site access windows.

Penalties/Liquidated Damages

Not specified in available data; expect LD clauses in ATC; review for performance-related penalties.

Bidder Eligibility

  • Experience in delivering tentage and event infrastructure for large gatherings in educational/academic settings

  • Financial capacity to mobilize equipment and staff for a ₹50 Lakh scale project

  • Compliance with GST, PAN, and valid certifications as per ATC

Documents 6

GeM-Bidding-9000807.pdf

Main Document

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Tentage Service Lumpsum Based - Outdoor Gatherings, Parties, Exhibitions; Floorings, Lighting, Deco

Indian Navy

SOUTH GOA, GOA

Posted: 9 September 2025
Closed: 16 September 2025
GEM

Tentage Service Lumpsum Based - Parties, Concerts, Outdoor Gatherings, Social Gatherings; Floorings

Indian Navy

SOUTH GOA, GOA

Posted: 23 July 2025
Closed: 28 July 2025
GEM

Gujarat Sports Youth And Cultural Activities Department Tentage Services Tender 2025 Surat Gujarat - 990000 EMD ₹30000

N/a

SURAT, GUJARAT

Posted: 29 November 2025
Closed: 9 December 2025
GEM

Tentage Service Lumpsum Based - Social Gatherings; Floorings, Lighting, Air Conditioning, Tent Rent

Indian Navy

PUNE, MAHARASHTRA

Posted: 7 July 2025
Closed: 28 July 2025
GEM

Indian Navy Tentage Services Tender Uttara Kannada Karnataka 13000 SQFT German Hanger Tent ISM Standards 2025

Indian Navy

UTTARA KANNADA, KARNATAKA

Posted: 23 December 2025
Closed: 26 December 2025
GEM

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST Registration Document

2

PAN Card

3

EMD payment proof

4

Technical bid submission outlining service capability for tentage, lighting, floorings, decor, furniture, and equipment rentals

5

Experience certificates in event infrastructure deployment

6

OEM authorization (if applicable)

7

Financial statements or turnover proof

8

Any certificates as per ATC/document uploaded by buyer

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for tentage services tender in Ahmedabad 2026

Bidders must submit GST, PAN, EMD ₹1.5 Lakh, and technical bid detailing tentage, furniture, decor, lighting and AC services. Review ATC document for specific OEM authorizations and installation qualifications; ensure compliance with university event timelines and site access.

What documents are required for Gujarat university event tender submission

Submit GST certificate, PAN card, EMD receipt, experience certificates from similar events, financial statements, OEM authorizations if needed, and technical bid with equipment lists and installation capabilities; ATC may require safety and insurance proofs.

What are the delivery requirements for tent rentals in Ahmedabad

Prepare a delivery and installation plan aligned to university event dates; ensure site surveys, load-in/load-out windows, safety protocols, and crew deployment schedules are included; final dates depend on the event calendar and site permissions.

What standards or certifications are required for event infrastructure

ATC may require ISI/ISO certifications where applicable; ensure equipment safety compliance, electrical safety standards, and vendor qualifications for large-scale crowd events; confirm OEM authorizations if using branded gear.

What is the EMD amount and payment terms

EMD is ₹1,50,000; payment terms typically follow milestone or post-delivery basis per ATC. Prepare payment schedule and ensure funds are transferable via the specified EMD method; confirm with the procurement.uploaded ATC.

How does quantity variation affect the tender in Ahmedabad

The contract allows ±25% variation in quantity or duration at issuance and up to 25% post-issuance; bidders must price for flexible scale and be ready to adjust resources quickly without renegotiating unit rates.

What is the scope of work for tentage and decor procurement in Gujarat

Scope includes tentage, floorings, lighting, AC, decor, furniture and equipment rentals for fairs, parties, exhibitions, and corporate events; plan includes installation, dismantling, waste removal and on-site supervision for smooth execution.