The Cotton Corporation Of India Limited Add-on Software Licenses for PABX System Tender Ahmedabad Gujarat 2026
Progress
Tender Overview
The Cotton Corporation Of India Limited invites bids for Add-on Softwares - Licenses and Accessories for PABX System in Ahmedabad, Gujarat. The bid requires an EMD of ₹5,000; no BOQ items are listed, and the estimated value is not disclosed. The procurement emphasizes OEM authorization, specifically requiring Valid Karel OEM authorization. The tender includes an option clause allowing up to 25% quantity variation at contracted rates, with delivery-time calculations linked to original delivery periods. Bidders must attach OEM/service provider details as part of the bid submission.
Keywords: tender in Ahmedabad, The Cotton Corporation Of India Limited procurement, PABX software licenses, OEM authorization, 25% quantity option, Karel authorization.
Technical Specifications & Requirements
- Product/Service: Add-on Softwares - Licenses and Accessories for PABX System for procurement by The Cotton Corporation Of India Limited.
- OEM requirement: Valid Karel OEM authorization mandatory to qualify.
- Documentation: Authorisation Form /Certificate with OEM/Original Service Provider details required in bid submission.
- Delivery/Quantity: Option clause allows up to 25% increase/decrease in bid quantity; delivery period adjustments calculated as (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days.
- Compliance notes: No technical specifications published; bidders must demonstrate capability to supply PABX licenses and related accessories; ensure vendor meets ATC terms and provides OEM authorization.
- Bid terms: Bidders must comply with ATC clauses and include OEM verification in the submission.
Keywords: PABX licenses compliant, OEM authorization tender, Karel OEM authorization, add-on software for PABX, 25% quantity option, delivery period calculation.
Terms, Conditions & Eligibility
- EMD: ₹5,000 (non-refundable as per tender terms).
- OEM requirement: Valid Karel OEM authorization is mandatory for bid qualification.
- Authorization documents: Include Authorisation Form /Certificate with OEM details in bid package.
- Quantity flexibility: Option clause permits up to 25% variation in contracted quantity during and after award at same rates.
- Delivery terms: Delivery period tied to last date of original delivery order; extended delivery to follow the option clause with minimum 30 days if applicable.
- Compliance: Bidders must adhere to ATC clauses; no BOQ items listed; ensure software licenses and accessories compatibility with existing PABX setup.
- Documentation scope: Include OEM verification, vendor details, and any required service/support credentials.
Key Specifications
-
Product/service: Add-on Softwares - Licenses and Accessories for PABX System
-
EMD: ₹5,000
-
OEM requirement: Valid Karel OEM authorization
-
Quantity clause: ±25% variation at contracted rates
-
Delivery timing: Calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
-
Documentation: OEM authorization and authorisation form
Terms & Conditions
-
EMD of ₹5,000 required for bid participation
-
Mandatory Karel OEM authorization to qualify
-
25% quantity variation rights during contract execution
Important Clauses
OEM Authorization
Bidder must provide Valid Karel OEM authorization; authorization form/certificate with detailed OEM information is mandatory.
Option Clause on Quantity
Purchaser may increase/decrease bid quantity by up to 25% at contract placement and during currency at contracted rates.
Delivery Period Adjustment
Extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
Bidder Eligibility
-
Must provide Valid Karel OEM authorization
-
Submit OEM/Original Service Provider authorization details
-
Agree to 25% quantity variation and delivery-time adjustments
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Add on Softwares - Lisences and Accessories for PABX System (Q3)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Ahmadabad
Delivery Pincodes
380009
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Solanki Jayesh Manjibhai | 380009,Sakar-1, 10th Floor, Nr. Gandhigram Rly. Station, Opp. Nehru Bridge, Ashram Raod, Ahmedabad | Ahmadabad | Gujarat | 380009 | 1 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9946844.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
OEM Authorization / Manufacturer Authorization (specifically Valid Karel OEM authorization)
Authorisation Form /Certificate with OEM/Original Service Provider details (name, designation, address, email, phone)
Bid submission copy including compliance with ATC terms
Any existing proof of capability to supply PABX licenses and related accessories
Company details and contact information for bid coordination
Frequently Asked Questions
Key insights about GUJARAT tender market
What documents are required for PABX add-on software tender in Ahmedabad?
Bidders must submit an OEM authorization from Karel, an Authorisation Form with OEM details, and bid documents showing compliance with ATC terms. Include corporate details and contact information for bid coordination, plus any evidence of capability to supply PABX licenses and accessories.
How does the 25% quantity option clause affect the procurement in Gujarat?
The buyer may increase or decrease the contracted quantity by up to 25% at the time of contract placement and during the currency, at the contracted rates. Delivery schedules adjust proportionally; the minimum additional lead time is 30 days.
What is the EMD amount for the Cotton Corporation of India limited PABX tender in Gujarat?
The EMD required is ₹5,000. This amount is to be submitted as per tender terms and is non-refundable on withdrawal after bid submission, pending bid evaluation, as per ATC clauses.
What is needed to prove OEM authorization for Karel in this tender?
Submit a valid Karel OEM authorization certificate, including OEM name, address, contact details, and designation. Also attach an Authorisation Form detailing the relationship as an Original Service Provider and product scope.
What are the delivery terms for PABX software licenses under this tender?
Delivery timing follows the original delivery order date; if the quantity is increased under the option clause, the new delivery period is calculated by (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days.
Are BOQ items listed for this PABX licenses tender in Gujarat 2026?
No BOQ items are listed in the tender data. Bidders must rely on the OEM scope and the option clause to determine quantity and related delivery timelines for licenses and accessories.
What standards or ATC clauses must bidders follow for this procurement in Ahmedabad?
Bidders must comply with the buyer’s ATC terms included in the tender, provide OEM verification, and ensure eligibility through the Karel authorization, along with the provided submission documents.
How can bidders prepare for bid submission to The Cotton Corporation of India Limited in Gujarat?
Prepare OEM authorization, Authorisation Form with supplier details, EMD receipt for ₹5,000, proofs of capability to supply PABX licenses, and ensure compliance with ATC terms. Include clear contact details and ensure alignment with the quantity variation clause.