E-municipalities Uttar Pradesh Decorative Lightning Pole Tender Mainpuri UP 2026 ISO 9001
Bid Publish Date
22-Oct-2026, 12:22 pm
Bid End Date
02-Nov-2026, 1:00 pm
EMD
₹75,000
Location
Progress
Key Highlights
- • ISO 9001 certification required for bidder or OEM, ensuring quality management system compliance.
- • Quantity variation clause allows up to 25% increase during contract; delivery timing calibrated to original and extended periods.
- • Mandatory EMD of ₹75,000; submission via Demand Draft or scanned FDR/EMD with bid; hard copy to be delivered by bid end date.
- • Minimum three-year business existence; 5–7 years government experience noted in ATC terms.
- • GST certificate, PAN, IT returns, balance sheet and bank details required; blacklisting declaration mandatory.
- • No specific BOQ items provided; scope focuses on decorative lighting poles (V2) for municipal deployment.
- • Delivery obligations and penalties to be defined in final contract; option to extend within original delivery window.
- • Compliance with AtC provisions and supplier certifications to prevent bid rejection.
Tender Overview
The Uttar Pradesh Urban Development Department invites bids from eligible suppliers for decorative lighting poles (V2) in Mainpuri, Uttar Pradesh. The procurement specifies an EMD of ₹75,000 and permits quantity variation up to 25% of the bid quantity during contract execution. Bidders must ensure delivery timelines based on original orders and extended periods, with obligations to comply with governing AtC terms. A minimum three-year government experience requirement and ISO 9001 certification for the bidder or OEM are mandated, ensuring quality control and traceability for municipal decorative lighting installations.
Technical Specifications & Requirements
- Product: Decorative Lighting Pole (V2) as referenced in the BOQ scope; precise item counts not disclosed.
- Quality/compliance: ISO 9001 certified bidder or OEM required.
- Documentation: EMD to be submitted via Demand Draft or scanned proof of FDR/EMD; hard copy delivery to buyer by bid end date.
- Eligibility: agency must be at least 3 years old from bid publication and have government sector experience of 5–7 years (as per ATC).
- Delivery/variation: option to increase quantity by up to 25%; delivery period adjustments based on extended duration formula with a minimum of 30 days.
- Additional clauses: comprehensive supplier declarations on non-blacklisting and GST/PAN/Banks details; compliance with IT and balance sheet requirements.
Terms, Conditions & Eligibility
- EMD: ₹75,000 and submission via DD or online; delivery of hard copy within bid end date.
- Experience: minimum 3 years in government projects; 5–7 year domain experience cited in ATC.
- Certifications: mandatory ISO 9001 certification for bidder or OEM.
- Documentation: GST, PAN, IT returns, balance sheet, ITR, lab certificates, and bank details.
- Special ATC: non-liability for blacklisting; mandatory declarations and undertakings; submission of scanned documents and originals on request.
- Payment/penalties: terms to be clarified in contract; ensure timely delivery under the chosen option clause.
Key Specifications
-
Product/service: Decorative Lighting Pole (V2)
-
EMD: ₹75,000
-
Delivery clause: option to increase quantity up to 25%
-
Standards: ISO 9001 certification required for bidder or OEM
-
Experience: minimum 3 years in government procurement; 5–7 years referenced in ATC
-
Documentation: scanned EMD proof, hard copy delivery within bid end date
-
No explicit BOQ; focus on municipal decorative lighting installation
Terms & Conditions
-
EMD amount and submission method (DD or online) with bid
-
ISO 9001 certification mandatory for bidder or OEM
-
3+ years of firm experience with government institutions; 5–7 years ATC reference
Important Clauses
Payment Terms
To be defined in final contract; ensure compliance with EMD and delivery milestones; advanced payments if any subject to contract terms.
Delivery Schedule
Delivery period commences from the last date of original delivery order; option to extend with 30+ days minimum; extended time proportionate to quantity increase.
Penalties/Liquidated Damages
Penalties to be specified in contract; LD for late delivery and non-compliance to technical standards may apply.
Bidder Eligibility
-
At least 3 years of firm existence from bid publication
-
Minimum 5–7 years government project experience as per ATC
-
ISO 9001 certified bidder or OEM
Tender Data
Bid Details
Quantity
60
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
35
OEM Avg. Turnover
100
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Decorative Lightning Pole (V2) (Q3)
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Mainpuri
Delivery Pincodes
205262
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| RAJESH PAL | 205262,Nagar Panchayat bhongaon Mainpuri | Mainpuri | Uttar Pradesh | 205262 | 60 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-10065521.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates showing government department engagements
Financial statements and balance sheets for the past 3 years
EMD document (DD or scanned proof of FDR/EMD) and hard copy delivery plan
ISO 9001 certificate (bidder or OEM)
Technical compliance certificates, if available
GST and IT returns, Labour Department certificates (as applicable)
Bank account details and undertaking on non-blacklisting
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for decorative lighting pole tender in Mainpuri UP 2026
Bidders must meet the 3-year firm existence and 5–7 year government experience criteria, submit EMD ₹75,000 via DD or scanned proof, and provide ISO 9001 certification for bidder or OEM. Prepare GST, PAN, financials, bank details, IT returns, and declarations of non-blacklisting for bid submission.
What documents are required for UP decorative pole procurement in 2026
Submit GST certificate, PAN card, experience certificates for government projects, 3-year financial statements, EMD proof, ISO 9001 certificate, IT returns, bank details, and a declaration of non-blacklisting. Ensure hard copy delivery of EMD to the buyer by bid end date.
What are the delivery and quantity variation terms for Mainpuri pole bid
The contract allows up to 25% quantity variation from the bid quantity during execution. Delivery periods align with the original order date, with extended time calculated as (additional quantity/original quantity) × original period, minimum 30 days.
Which standards and certifications are required for this UP tender
Bidder or OEM must hold ISO 9001 certification. Additional compliance with GST, PAN, and IT-related documents is required. Declaration of non-blacklisting is mandatory, along with IT and balance sheet evidence and labour certificates where applicable.
When is the EMD submission for the Mainpuri lighting pole tender
EMD of ₹75,000 must be submitted with bid submission via Demand Draft or scanned proof of FDR/EMD; hard copy must be delivered to the buyer within the bid end date, as per ATC requirements.
What are the eligibility criteria for government equipment suppliers in UP
Required criteria include a minimum of 3 years in business, 5–7 years of government project experience as noted in ATC, ISO 9001 certification, GST registration, and a clean non-blacklisting record. Financial statements and IT returns may be requested.
What is included in the payment terms for UP municipal lighting poles
Payment terms will be stated in the final contract. Bidders should anticipate standard government arrangements with milestone payments tied to delivery milestones and acceptance, subject to EMD and termination clauses as defined in ATC.
How to verify ISO 9001 compliance for the pole supplier
Request the official ISO 9001 certificate (certification body, scope, and validity). Cross-check with the issuing body’s searchable database. Ensure the certificate covers the supplier or OEM for the decorative lighting pole product line.