GEM

Office Of Dg (mss) Power DG-Set O&M Tender 2025 Defence Research & Development Rajasthan

Bid Publish Date

21-Nov-2025, 2:21 pm

Bid End Date

19-Dec-2025, 3:00 pm

Progress

Issue21-Nov-2025, 2:21 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 7

DAM TECHNICAL SERVICES OTHER SERVICE WIND MILL ENERGY PROJECT SERVICES POWER WATER LEVEL RECORDER

Tender Overview

The Office Of Dg (mss) under the Defence Research & Development department seeks an O&M service provider for Power Generator (DG-Set) – Package 1. The scope covers operational and maintenance manpower for up to 500 hours of service. Location details are not disclosed in the data. Key differentiator is the mandated Manufacturer Authorization and strict subcontracting controls, ensuring OEM-level accountability. No BOQ items are listed, highlighting a flexible service window with defined manpower support requirements. This tender targets providers with proven DG-set O&M capability and the ability to mobilize quickly for short-duration maintenance tasks.

Technical Specifications & Requirements

  • Service scope: O&M for DG-Set with dedicated operational and maintenance manpower
  • Hours: Up to 500 hours of maintenance support
  • Authorisation: Mandatory Manufacturer Authorization or OEM service-provider certification with full contact details
  • Sub-contracting: Consent required for any partial/full subcontracting; ultimate liability remains with the primary seller
  • Documentation: Include OEM authorization details (name, designation, address, email, phone)
  • Standards: Not specified; bidders should demonstrate DG-Set maintenance competencies and safety compliance
  • Location: Not disclosed; bidders must be prepared for deployment in DRDO-related environments
  • Deliverables: Continuous opex support during the 500-hour window with clear handover and reporting
  • Risk: Joint and several liability for performance and obligations regardless of subcontracting arrangements

Terms, Conditions & Eligibility

  • EMD: Not specified; bidders should verify exact security deposit requirements
  • Assignment: Contract shall not be assigned without written consent of the buyer
  • Sub-contracting: Not allowed without buyer's written consent
  • Joint liability: Seller remains liable with assignee/sub-contractor for contract performance
  • Authorisation: Provide OEM authorization cert with complete contact details
  • Compliance: Ensure adherence to buyer terms and any DRDO-specific safety and security requirements
  • Tender readiness: Prepare for rapid mobilization and enforcement of OEM-level warranties and service commitments

Key Specifications

  • DG-Set O&M service scope for up to 500 hours

  • Mandatory Manufacturer Authorization/OEM service-provider details

  • No BOQ items listed; implies flexible service scope within O&M

  • Liability: seller remains jointly and severally liable with assignee/sub-contractor

  • Sub-contracting requires prior written consent of the buyer

  • No explicit technical performance metrics or IS standards specified

Terms & Conditions

  • EMD: not disclosed in data; verify tender site for amount and payment mode

  • Assignment/Sub-contracting: requires prior written consent from buyer

  • Liability: joint and several liability remains with primary seller

  • OEM authorization: mandatory with complete contact details

  • Delivery: O&M service within a 500-hour window; deployment readiness essential

Important Clauses

Payment Terms

Not specified in data; bidders should confirm payment schedule, milestones, and any advance/retention terms with the buyer

Delivery Schedule

O&M support required for up to 500 hours; exact deployment cadence and reporting formats to be clarified with buyer

Penalties/Liquidated Damages

Not specified; bidders should inquire about penalties for delays or non-performance and any security deposits

Bidder Eligibility

  • Proven DG-set operation & maintenance experience with at least one DG-set project

  • Valid OEM authorization or service-provider certification for the DG-set model

  • Financial stability demonstrated by last 2–3 years of statements and GST compliance

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

OEM authorization certificate or Manufacturer Authorization from the DG-set OEM

4

Experience certificates for prior DG-set O&M projects

5

Financial statements demonstrating stability (last 2–3 years)

6

Technical bid/documentation proving manpower capability for 500-hour O&M window

7

Any safety compliance certificates relevant to power generation equipment

8

Proof of address and authorized service facility details

Frequently Asked Questions

How to bid for the DG-set O&M tender in DRDO 2025?

Submit OEM authorization docs, GST, PAN, and 2–3 years of DG maintenance experience. Ensure capability to provide up to 500 hours of service with qualified manpower. Verify payment terms and ensure compliance with assignment/sub-contracting consent and joint liability requirements.

What documents are required for the DG-Set O&M procurement?

Provide OEM authorization, GST certificate, PAN, experience certificates for similar DG maintenance, financial statements, and technical bid detailing manpower plans. Include safety and compliance certificates relevant to power generation equipment and proof of service facility readiness.

What are the eligibility criteria for DG-set maintenance bids 2025?

Eligibility includes proven DG maintenance experience, valid OEM authorization for the DG-set model, and financial stability with GST compliance. Bidder must be able to deploy qualified manpower for up to 500 hours and comply with buyer consent for any subcontracting.

What are the payment terms for the O&M contract?

Payment terms are not specified in the data; bidders should confirm with the buyer the schedule (milestones vs. time-based), any advance, and retention terms. Ensure alignment with OEM service delivery notes and performance reporting.

How is liability handled if subcontracting is involved?

Contractual terms require the primary seller to retain joint and several liability with any subcontractor. Written buyer consent is needed for subcontracting, and the seller remains responsible for contract performance and obligations.

What deployment details are required for the 500-hour O&M window?

Provide a detailed manpower deployment plan, shift patterns, on-site response times, reporting formats, and escalation procedures. The plan should align with OEM maintenance practices and DRDO safety guidelines.

Are there any specified standards for DG-set maintenance?

No explicit standards are listed. Bidders should demonstrate compliance with general safety and power equipment maintenance best practices, and provide OEM-specific maintenance procedures and warranties as part of the technical bid.

What is the expected submission timeline and process?

The data lacks dates. Bidders should monitor the procurement portal for bid submission deadlines, ensure OEM authorization is current, and prepare a complete bid package including technical and financial bids with all required documents.

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