Custom Bid for Services - Maintenance work at the garden in front of Environment Department and Pen
Western Coalfields Limited
CHHINDWARA, MADHYA PRADESH
Posted:
23 April 2025
Closed:
7 May 2025
GEM
GEM
Western Coalfields Limited Manpower Services Tender Pench Area Nagpur Pench Vatika 2026
Bid Publish Date
09-Jul-2026, 11:05 am
Bid End Date
20-Jul-2026, 11:00 am
EMD
₹41,500
Value
₹33,19,109
Location
Progress
Issue09-Jul-2026, 11:05 am
AwardPending
Quantity
1
Similar Category
Facility Management Service- Manpower based (Version 2)
Bid Type
Single Packet Bid
Categories
6
Tender Overview
Western Coalfields Limited invites bids for manpower assistance at Pench Vatika (nursery, vermi compost plant, gardening maintenance, cleaning) under the Coal India Limited umbrella. Estimated contract value is ₹3,319,108.39 with an EMD of ₹41,500. The scope covers daily operation and maintenance tasks across multiple works at Pench Area, including day-to-day gardening and cleaning support. A key differentiator is the inclusion of flexible quantity/duration adjustments up to 25%, applicable to lumpsum service contracts with prior consent. This tender emphasizes compliance with submission of essential certificates and bank guarantees as per GeM terms, alongside online or DD-based security deposits. The procurement context centers on non-technical services requiring robust staffing and management of routine horticultural activities.
Technical Specifications & Requirements
- Product/Service: Manpower for nursery operations, vermi compost plant, gardening maintenance, and cleaning tasks at Pench Vatika
- Estimated value: ₹3,319,108.39; EMD: ₹41,500
- Delivery/Location: Pench Area, Parasia; daily site operations and ongoing maintenance
- Contract flexibility: Option to increase quantity or duration up to 25%; scope adjustments require consent for lump-sum services
- Documentation/Compliance: PAN, GST registration, legal status; upload all certificates; price bid with stamp as per BOQ; ensure compliance with ATC terms
- Security deposits: EMD can be paid via DD in favor of Western Coalfields Limited, Pench Area or online RTGS; online payments must reference contract number and seller name
Terms, Conditions & Eligibility
- EMD: ₹41,500; payment via DD or online RTGS/PBG options
- Payment terms: Not explicitly stated; online RTGS/PBG options provided for performance security
- Delivery terms: Services to commence per contract; 25% quantity/duration flexibility
- Documentation: PAN, GST, certificates; OEM/authorization documents as required by ATC
- Warranty/penalties: Not specified; penalties likely governed by GeM GTC and contract terms
- BOQ/Price Bid: Price breakup with stamp seal must accompany the BOQ
Key Specifications
-
Product/service names: manpower for nursery operations, vermi compost plant, gardening maintenance, cleaning
-
Quantity/scale: not specified; contract value approximately ₹3.32 million
-
EMD/estimated value: ₹41,500 EMD; ₹3,319,108.39 estimated contract value
-
Experience: not explicitly stated; compliance with certificates required
-
Standards/certifications: PAN, GST; ATC terms; GeM GTC compliance
-
Delivery/installation: on-site manpower at Pench Vatika, Pench Area; day-to-day activities
-
Warranty/AMC: not specified
Terms & Conditions
-
EMD of ₹41,500; accepted via DD or RTGS to Western Coalfields Limited, Pench Area
-
Contract can be increased up to 25% in quantity or duration with consent
-
Submit PAN, GST, legal status, and all required certificates; BOQ price breakup with seal
Important Clauses
Payment Terms
EMD payable ₹41,500; performance security acceptable as DD or online PBG; RTGS details provided
Delivery Schedule
Contract allows up to 25% adjustment in scope; execution contingent on award; site-based manpower deployment at Pench Vatika
Penalties/Liquidated Damages
Penalties not detailed; likely governed by GeM GTC and contract terms; ensure timely deployment and compliance with ATC
Bidder Eligibility
-
Submit GST registration and PAN card
-
Provide legal status proof and certificate uploads as per ATC
-
Demonstrate capacity to provide on-site manpower for nursery, vermi compost, gardening, and cleaning
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Assistance of Manpower at Pench Vatika for carrying out multiple works which includes operation and maintenance of Nursery and Vermi Compost Plant, day to day Gardening maintenance and cleaning work along with assistance for..
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Chhindwara
Delivery Pincodes
480551
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Hukma Ram Seervi | 480551,Regional Stores,WCL Kanhan Area, P.O Dongaria Distt Chhindwara, M.P. Pin 480551 GSTN: 23AAACW1578L1Z4 | Chhindwara | Madhya Pradesh | 480551 | Project / Lumpsum Based | - | - |
Authority Records
MINISTRY OF COALCOAL INDIA LIMITED
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Documents 12
GeM-Bidding-9577928.pdf
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
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GEM
Custom Bid for Services - Assistance in day to day works such as cleaning of office premises toilet
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Posted:
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Closed:
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GEM
Tender Results
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Historical Data
Required Documents
1
GST certificate
2
PAN card
3
Legal status documentation
4
Experience certificates (if applicable)
5
Financial statements or turnover evidence
6
EMD document (DD or proof of online payment)
7
Technical compliance certificates (if any)
8
OEM authorization or vendor qualifications (if required by ATC)
9
Price breakup with stamp seal as per BOQ
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for manpower services tender in Pench Area 2026
Bidders must submit GST registration, PAN, and legal status documents, plus EMD ₹41,500 via DD or RTGS. Provide a price breakup with seal, ensure ATC-compliant certificates, and upload BOQ pricing. The contract allows a 25% scope/duration increase with consent and GeM GTC compliance.
What documents are required for Pench Vatika manpower tender 2026
Required documents include PAN, GST certificate, legal status proof, experience certificates, financial statements, EMD payment proof, technical compliance certificates, and OEM authorizations if applicable. Ensure all certificates uploaded per ATC and Corrigendum.
What are the delivery terms for on-site Pench Area maintenance
Contract deployment occurs at Pench Vatika, Pench Area, with day-to-day operations for nursery, vermi compost, gardening and cleaning. A 25% increase in scope is permitted with consent; ensure timely site attendance and adherence to contract-specific delivery milestones.
What is the EMD amount and payment method for this tender
EMD is ₹41,500. Accepted payment methods include Demand Draft in favor of Western Coalfields Limited, Pench Area, or online RTGS to the specified SBI account; provide contract reference and submit proof within 15 days post-award.
What standards or certifications are mandatory for submission
Mandatory certifications include PAN and GST; upload all bidder certificates listed in ATC and Corrigendum. Ensure compliance with GeM GTC and any OEM authorizations required by the tender terms.
When will the contract allow scope adjustments and by how much
The buyer can increase contract quantity or duration up to 25% at the time of issue; post-award, adjustments remain capped at 25% with the service provider's consent for lumpsum contracts.
What is the estimated contract value for Pench Vatika manpower
The estimated contract value is ₹3,319,108.39; bidders should prepare pricing accordingly and include a detailed BOQ price breakup sealed with the bid.
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Documents 12
GeM-Bidding-9577928.pdf
Main Document
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS