Indian Army Fuel Equipment Spare Parts Tender SAGAR Madhya Pradesh 2026 - IS Anywhere OEM Eligibility & GST Compliance
Bid Publish Date
10-Sep-2026, 9:58 pm
Bid End Date
01-Oct-2026, 3:00 pm
Location
Progress
Tender Overview
Indian Army invites bids for a broad range of fuel and electrical spare parts, including fuel filters, air and oil filters, alternator winding, meters, switches, and related components, for procurement in SAGAR, Madhya Pradesh (470001). The tender references 23 BOQ items with no listed specifications, indicating a wide scope across multiple product codes. The contract emphasizes compliance and supply capability to government entities, with an emphasis on timely delivery and GST compliance. A key differentiator is the inclusion of an option clause permitting up to 50% quantity variation and extended delivery timelines. The procurement aims to standardize spare parts supply to the Indian Army’s fuel and electrical systems, leveraging GeM processes.
Technical Specifications & Requirements
- GST applicability to be borne by bidders; reimbursement as per actuals or applicable rates, up to quoted GST percentage.
- Required documents for Vendor Code Creation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank.
- Experience: bidders or their OEMs must have supplied same/similar category products to Central/State Govt or PSUs for at least 2 years before bid opening; provide contracts demonstrating yearly quantities.
- Commercial: an Option Clause allows up to 50% quantity increase/decrease at contracted rates; delivery periods adjusted pro rata with minimum 30 days.
- Invoicing: on GeM portal, upload GST invoice and GST portal payment screenshot; turnover criteria must be supported by audited statements or CA certificate.
Terms, Conditions & Eligibility
- GST allowance and reimbursement rules apply; bidders must ensure GST registration and online GST payment traceability.
- Submission: PAN, GSTIN, Cancelled Cheque, EFT Mandate; experience proof with govt contracts; audited turnover or CA certificate.
- Turnover: minimum average annual turnover over the last three financial years; OEM turnover criteria apply if the bidder is an OEM.
- Purchase terms include 50% option quantity and delivery time adjustments; bidders must be prepared for variable orders during contract execution.
- No tender ID or dates are provided here; ensure compliance with GeM portal requirements and Indian Army procurement norms.
Key Specifications
-
- Product/service category: Spare parts for fuel and electrical systems (filters, meters, switches, 12V battery components, etc.)
-
- Quantity/scale: 23 items in BOQ (quantities not disclosed in data)
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- EMD: Not disclosed in data
-
- Standards/Certification: Not specified in tender data; bidder to meet govt procurement norms
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- Delivery/installation: Flexible delivery timeline with option to extend per clause
Terms & Conditions
-
GST compliance and reimbursement rules apply with actuals or quoted rate
-
2 years govt/PSU supply experience or OEM-based requirement
-
50% quantity option and pro-rated delivery extension terms
Important Clauses
Payment Terms
GST invoice upload on GeM portal plus GST portal payment screenshot; no fixed advance or milestone terms provided in data
Delivery Schedule
Delivery period can be extended using option clause; minimum extension 30 days; extension proportional to quantity increase
Penalties/Liquidated Damages
Not specified in data; bidders should assume standard govt procurement LDs per contract terms
Bidder Eligibility
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Regularly manufactured and supplied similar category products to Central/State Govt/PSU for ≥2 years
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OEM or authorized reseller with contract evidence
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Minimum average annual turnover over last 3 financial years (as per bid document)
Tender Data
Bid Details
Quantity
191
Category
CT coil mounting
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Warranty Period
2 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Fuel filter secondary , Fuel pipe , Air filter , Alternator winding , Window glass and rubber , AVR , Fuel filter primary , Oil filter , Frequency mtr , Digital meter , CT coil mounting , Fuel filter , Fan belt , Silencer packing kit , VMR mtr , Volt meter , Battery 12 volt 140 AH , Amp mtr , Mounting pad , Distilled water , 4 Pole switch fuse unit 240 volts , Change over switch 100 Amp , Elcetrolyte acid
Pre-Bid & Qualification
Pre-Bid Date
28-09-2026 10:00:00
Pre-Bid Venue
109 RAPID (S) Engr Regt Opposite of the Army Public School, Sagar (MP) PIN - 470001
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Sagar
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Sagar | Sagar | - | - | 10 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 5
GeM-Bidding-9879005.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
23 Items Sign in to view GEM price trends Sign in for GEM prices
Fuel filter secondary
Fuel filter secondary
Fuel pipe
Fuel pipe
Air filter
Air filter
Alternator winding
Alternator winding
Window glass and rubber
Window glass and rubber
AVR
AVR
Fuel filter primary
Fuel filter primary
Oil filter
Oil filter
Frequency mtr
Frequency mtr
Digital meter
Digital meter
CT coil mounting
CT coil mounting
Fuel filter
Fuel filter
Fan belt
Fan belt
Silencer packing kit
Silencer packing kit
VMR mtr
VMR mtr
Volt meter
Volt meter
Battery 12 volt 140 AH
Battery 12 volt 140 AH
Amp mtr
Amp mtr
Mounting pad
Mounting pad
Distilled water
Distilled water
4 Pole switch fuse unit 240 volts
4 Pole switch fuse unit 240 volts
Change over switch 100 Amp
Change over switch 100 Amp
Elcetrolyte acid
Elcetrolyte acid
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Fuel filter secondary | Fuel filter secondary | 10 | nos | [email protected] | 15 | |
| 2 | Fuel pipe | Fuel pipe | 10 | set | [email protected] | 15 | |
| 3 | Air filter | Air filter | 13 | nos | [email protected] | 15 | |
| 4 | Alternator winding | Alternator winding | 3 | nos | [email protected] | 15 | |
| 5 | Window glass and rubber | Window glass and rubber | 7 | nos | [email protected] | 15 | |
| 6 | AVR | AVR | 3 | nos | [email protected] | 15 | |
| 7 | Fuel filter primary | Fuel filter primary | 7 | nos | [email protected] | 15 | |
| 8 | Oil filter | Oil filter | 13 | nos | [email protected] | 15 | |
| 9 | Frequency mtr | Frequency mtr | 1 | nos | [email protected] | 15 | |
| 10 | Digital meter | Digital meter | 1 | nos | [email protected] | 15 | |
| 11 | CT coil mounting | CT coil mounting | 1 | nos | [email protected] | 15 | |
| 12 | Fuel filter | Fuel filter | 2 | nos | [email protected] | 15 | |
| 13 | Fan belt | Fan belt | 5 | nos | [email protected] | 15 | |
| 14 | Silencer packing kit | Silencer packing kit | 2 | nos | [email protected] | 15 | |
| 15 | VMR mtr | VMR mtr | 2 | nos | [email protected] | 15 | |
| 16 | Volt meter | Volt meter | 2 | nos | [email protected] | 15 | |
| 17 | Battery 12 volt 140 AH | Battery 12 volt 140 AH | 2 | nos | [email protected] | 15 | |
| 18 | Amp mtr | Amp mtr | 1 | nos | [email protected] | 15 | |
| 19 | Mounting pad | Mounting pad | 2 | nos | [email protected] | 15 | |
| 20 | Distilled water | Distilled water | 60 | ltr | [email protected] | 15 | |
| 21 | 4 Pole switch fuse unit 240 volts | 4 Pole switch fuse unit 240 volts | 3 | nos | [email protected] | 15 | |
| 22 | Change over switch 100 Amp | Change over switch 100 Amp | 1 | nos | [email protected] | 15 | |
| 23 | Elcetrolyte acid | Elcetrolyte acid | 40 | ltr | [email protected] | 15 |
Categories
23
Corrigendum Updates
1 Update Update
Extended Deadline
01-Oct-2026, 9:30 am
Opening Date
02-Oct-2026, 9:30 am
Required Documents
PAN Card
GSTIN Certificate
Cancelled Cheque
EFT Mandate certified by Bank
Audited Balance Sheets for last 3 years or CA certificate indicating turnover
Experience certificates showing supply of same/similar category products to Central/State Govt/PSU for at least 2 years
Contract copies evidencing yearly quantity fulfilled
OEM authorization (if applicable)
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid in Indian Army fuel parts tender in SAGAR?
Bidders must meet 2-year govt/PSU supply experience, provide PAN, GSTIN, cancelled cheque, EFT mandate, and CA/audited turnover. Ensure GeM GST invoice submission with portal payment screenshot, and demonstrate OEM authorization if bidding via resellers. Delivery flexibility includes 50% quantity option with pro-rated timelines.
What documents are required for bid submission in this army tender SAGAR?
Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, and evidence of 2-year government supply experience with relevant contracts. Provide audited turnover or CA certificate, and OEM authorizations if applicable. These must be uploaded with the vendor code creation and bid submission on GeM.
What are the GST requirements for this GeM procurement?
Bidders must handle GST as per applicable rates; GST reimbursement will be actual or as per quoted rate, whichever is lower, capped to quoted GST. Ensure GSTIN validity and upload GST invoice on GeM along with GST portal payment confirmation during bid submission.
What is the delivery extension policy for the army spare parts tender SAGAR?
The contract allows a 50% quantity variation at contracted rates and extended delivery periods. Delivery time extensions are calculated as (increased quantity/original quantity) × original period, with a minimum of 30 days. Extensions apply from the last date of the original or extended period.
What experience criteria must OEMs meet for this procurement?
The bidder or OEM must have supplied the same or similar category products to Central/State Govt or PSUs for at least 2 years prior to bid opening. Include copies of contracts showing yearly quantities fulfilled, or provide primary product value meeting the requirement in bunch bids.
What are key submission requirements on GeM for this army tender?
Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate, and GST invoice with payment evidence on GeM. Include turnover evidence via audited statements or CA certificate, plus evidence of govt contracts for related products. OEM authorizations should be attached if bidding through resellers.