Indian Navy Aeronautical QA Conference Services Tender Ernakulam Kerala 2026

Tender Overview

The Indian Navy, Department Of Military Affairs, invites bids for conducting the 30th Annual Aeronautical Quality Assurance Conference at NAQAS, Kochi, Kerala. The project requires professional conference organization services with delivery at NAQAS, Naval Base, Kochi. The bid includes an EMD of ₹67,500 and a flexible scope clause allowing up to 25% change in quantity or duration. Bidders must ensure a local service presence in Kerala, a dedicated support line, and compliance with bid terms, including pre-bid participation and submission of all required documents. This opportunity focuses on event management, on-site coordination, and post-event deliverables for a military conference setting.

Technical Specifications & Requirements

• Scope: Conduct and manage the 30th Annual Aeronautical Quality Assurance Conference at NAQAS, KOCHI, Kerala.
• Address for delivery/installation: NAQAS, VIMAN GATE, NAVAL BASE, KOCHI 682004.
• Service office requirement: Local office in Kerala with documentary evidence.
• Service support: Dedicated toll-free number and escalation matrix for service issues.
• Pre-bid requirement: Participation in pre-bid meeting is compulsory to understand scope and venue.
• Past experience: Acceptable proofs include contract copies with invoices, execution certificates, or client-issued documents confirming similar events.
• SOW evidence: Signed Detailed Schedule of Requirements and bid documents as acceptance of terms.
• Scope flexibility: Up to 25% increase in quantity or duration after contract issuance, with consent.
• Documentation: Upload all certificates/documents as per Technical Evaluation Matrix and ATC files.
• BOQ: No items listed; focus is on service delivery and conference management rather than goods.

Terms, Conditions & Eligibility

• EMD: ₹67,500 to be submitted with bid.
• Delivery/Installation: At NAQAS, VIMAN GATE, NAVAL BASE, KOCHI 682004.
• Local presence: Service provider office must be located in Kerala.
• Payment terms: Not specified in data; standard government practice applies post-delivery/completion.
• Pre-bid: Mandatory attendance for scope understanding.
• Financial standing: Bidder must not be under liquidation or similar proceedings; provide undertaking.
• Documentation: Upload Detailed Schedule of Requirements, certificates per ATC, and all documents requested in the TE matrix.
• Acceptance: Signing and stamping of all bid terms as token of acceptance.
• Warranty/Support: Not detailed; requires bidder to provide dedicated support and escalation details.