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Advanced Weapons And Equipment India Limited Buffer to DRG 6P11 4-9 Procurement 2026 - 1 Year Warranty & Material Test Certificate

Bid Publish Date

27-Feb-2026, 4:54 pm

Bid End Date

20-Mar-2026, 6:00 pm

Progress

Issue27-Feb-2026, 4:54 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

274

Bid Type

Two Packet Bid

Key Highlights

  • • Technical standard: Material Test Certificate required with goods
  • • Warranty: 1 year from final acceptance; OEM warranty certificates mandatory at delivery
  • • Option clause enables ±25% quantity adjustment with contract rate stability
  • • GST handling entirely bidder responsibility; GST invoice and GST portal confirmation required
  • • Service network requirement: established Installation, Commissioning, Training, Troubleshooting and Maintenance group in India
  • • Service centers proximity: upload details of centers near consignee destinations
  • • Documentation for vendor code creation: PAN, GSTIN, cancelled cheque, EFT mandate
  • • Lab-based acceptance criteria governed by buyer’s laboratory results

Tender Overview

Advanced Weapons And Equipment India Limited invites bids for the supply of specified goods against the buffer to DRG No. 6P11 4-9 under the Defence Production umbrella. The scope includes full cost coverage for goods with a 1-year warranty from final acceptance or after installation/testing, whichever applies. Bidders must provide Material Test Certificates with delivery, and OEM warranty certificates at delivery. GST handling is bidder’s responsibility; GST invoices and GST portal confirmations are required on GeM. The purchaser requires an established after-sales service footprint in India with installation, commissioning, training, troubleshooting and maintenance support. The option clause allows quantity adjustments up to 25%, with a corresponding delivery recalculation. Unique acceptance criteria center on lab test results, which will guide item acceptance.

Technical Specifications & Requirements

  • Material Test Certificate to accompany each supply; buyer’s lab results are final for acceptance.
  • Warranty: 1 year from final acceptance or post-installation testing; OEM warranty certificates to be submitted at delivery.
  • Service network: seller must have an established Installation, Commissioning, Training, Troubleshooting and Maintenance service group in India; upload service center details near consignee locations.
  • GST handling: bidder to manage GST; reimbursement as actuals or as per applicable rate, subject to quoted rate.
  • Delivery terms align with option clause: quantity may increase up to 25% during/after contract at contracted rates, with delivery time adjusted per formula (minimum 30 days).
  • Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; GST invoice uploaded on GeM with GST portal payment screenshot.

Terms & Eligibility

  • EMD/Bid Security: not explicitly listed; ensure readiness for option-based quantity shifts per clause.
  • GST compliance is bidder’s responsibility; price should factor GST and potential refunds.
  • Documentation: provide PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank; OEM authorizations if required.
  • Materials test certificates to be supplied with goods; lab-based acceptance dictates eligibility.
  • Warranty: 1-year coverage from acceptance, with prompt service and maintenance capabilities in India.

Key Specifications

  • Product/service: supply of goods as buffer to DRG No. 6P11 4-9 under Defence Production

  • Quantities: up to 25% quantity extension allowed at contracted rates

  • Standards/Certifications: Material Test Certificate; OEM warranty certificates

  • Quality/Acceptance: lab results from buyer’s lab determine acceptance

  • Warranty: 1 year from final acceptance or post-installation testing

  • Delivery/Installation: integrated with option-based timeline adjustments; minimum 30 days for additional time

  • After-sales: established service group in India; installation, commissioning, training and maintenance support

  • GST: bidder bears GST responsibility; invoice and portal confirmations required

Terms & Conditions

  • Option to adjust quantity by ±25% with corresponding delivery time adjustment

  • Lab-based acceptance governs item acceptance; Material Test Certificate mandatory

  • GST compliance and invoicing handled by bidder; OEM warranties required at delivery

Important Clauses

Payment Terms

GST handling by bidder; reimbursement as actuals or at quoted rate; invoice with GST portal confirmation

Delivery Schedule

Delivery period commences from last date of original delivery order; additional time computed as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; penalties implied via delivery-time adjustments and acceptance criteria based on lab results

Bidder Eligibility

  • Must meet GST compliance and provide GSTIN

  • Must provide PAN and bank EFT mandate with bid

  • Must have capability for installation, commissioning, training, troubleshooting and maintenance within India

  • Must supply Material Test Certificates and OEM warranty documentation at delivery

Documents 7

GeM-Bidding-9057906.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by Bank

5

Material Test Certificate to accompany delivery

6

OEM warranty certificates (at delivery)

7

Service center details near consignee destinations

8

GST invoice with GST portal payment screenshot (during invoicing on GeM)

Frequently Asked Questions

How to bid for AW EI buffer to DRG 6P11 4-9 tender in Defence Production 2026?

Bidders must submit PAN, GSTIN, cancelled cheque and EFT mandate; include Material Test Certificate with delivery, OEM warranty certificates, and service center details in India. Ensure compliance with GST invoicing and GeM portal requirements; delivery is subject to the option clause allowing ±25% quantity adjustments at contracted rates.

What documents are required for AW EI procurement in Defence Production?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, Material Test Certificate, OEM warranty certificates, GST invoice copy and GST portal payment screenshot, plus service center details near consignee destinations; these support bid registration and post-delivery support.

What are the delivery terms for quantity adjustments in this tender?

The purchaser may increase/decrease quantity up to 25% at contract rates; delivery time adjusts proportionally from the last original delivery date, with a minimum 30 days for added time, and extended periods possible per the option clause.

What warranty and after-sales support are required for AW EI tender?

A 1-year warranty from final acceptance or post-installation testing is required; OEM warranty certificates must be provided at delivery; seller must maintain a service group in India with installation, commissioning, and maintenance capabilities.

What are the GST obligations for bidders in this procurement?

Bidders must manage GST; reimbursement is at actuals or applicable rate, whichever is lower, and GST invoices with portal confirmations must be uploaded on GeM; no responsibility on purchaser for GST determination.

What acceptance criteria govern item approval in this tender?

Material Test Certificates accompany goods; item acceptance is determined by buyer’s laboratory test results; failure to pass tests can impact acceptance and payment terms; ensure MT certificates align with item specifications.

Where should installation and maintenance capabilities be demonstrated for this tender?

Provide evidence of an established Indian service network with installation, commissioning, training and troubleshooting capabilities; upload service center locations and contact details near consignee destinations as part of bid submission.

What is the scope of supply and cost components for this tender?

Scope includes only supply of goods with all cost components included in bid price; the option clause may trigger additional delivery time and quantities; ensure pricing reflects potential 25% quantity changes and related logistics.

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