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Maharashtra Law and Judiciary Department Multifunction Machine MFM (V2) Tender 2025 – ISO 9001, Service Centre in Maharashtra

Bid Publish Date

20-Oct-2025, 2:09 pm

Bid End Date

11-Nov-2025, 3:00 pm

Location

BEED , MAHARASHTRA
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Progress

Issue20-Oct-2025, 2:09 pm
Corrigendum01-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification required for bidder or OEM
  • • Material Test Certificate to accompany supply and buyer lab acceptance governs item acceptance
  • • Service Centre in Maharashtra state; establishment within 30 days post-award
  • • 1-year warranty from final acceptance or post-installation, whichever occurs later
  • • OEM/Authorized Seller must have registered Indian office for after-sales service on imported products
  • • Option clause allows ±25% quantity variation with corresponding delivery/extensions
  • • Mandatory escalation matrix for service support; carry-in warranty specifics clarified
  • • Scope includes supply, installation, testing, commissioning and operator training

Categories 1

MACHINE

Tender Overview

Organization: Maharashtra Law and Judiciary Department. Procurement: Multifunction Machine MFM (V2) covering printing, scanning, copying, and related services. Quantity/Value: scope includes supply, installation, testing, commissioning, and operator training; currency is Indian Rupees with optional quantity adjustments up to 25% during contract. Location: Maharashtra, India. The contract emphasizes post-sale service with nationwide OEM support, and a delivery framework aligned to the original order timeline with extension rules. Unique aspects: OEM/service center availability in Maharashtra; mandatory material test certificate; ISO 9001 certification for bidder or OEM; 1-year warranty from final acceptance. The tender requires comprehensive supply, installation, and statutory clearances where applicable.

Technical Specifications & Requirements

  • Caters to printing and scanning capabilities: print technology, print paper size, and auto duplexing features.
  • Performance/Throughput: minimum duty cycle, and speed metrics per ISO/IEC 24734 for A4 and A3 in mono and color.
  • Paper Handling: original document feeder, main paper trays, bypass tray, and combined tray capacity for 75 GSM.
  • Connectivity & Accessories: required connectivity options and provided accessories; on-site/carry-in warranty considerations.
  • Standards/Certification: ISO 9001 certification for bidder or OEM; material test certificate with item acceptance by buyer’s lab.
  • Delivery Scope: supply, installation, testing, commissioning, and operator training; statutory clearances if any.

Terms, Conditions & Eligibility

  • EMD/Guarantee: details not specified in data; ensure alignment with bidder terms.
  • Warranty: 1 year from final acceptance or after installation/completion.
  • Service & Support: must have functional service centre in the state of consignee location; escalate with telephone matrix; centre establishment within 30 days of award; evidence required for payment release.
  • OEM/Imported Product: if imported, OEM or authorized seller must have registered office in India for after-sales service.
  • Delivery Clause: option to increase/decrease quantity up to 25%; delivery period adjustments per original/contracted rates; minimum extension 30 days.
  • Documentation: mandatory certificates including ISO 9001; material test certificates; bid may be rejected for missing certificates.
  • Scope of Supply: price inclusive of supply, installation, testing, commissioning, training, and statutory clearances if any.

Key Specifications

  • Multifunction Machine with printing, scanning, copying, and USB/Network connectivity

  • Minimum printing speeds as per ISO/IEC 24734 for A4 Mono/Color and A3 Mono/Color

  • Auto duplexing for two-sided printing and copying

  • Original Document Feeder with adequate capacity; multiple paper trays totaling defined capacity

  • Bypass tray facility; total combined tray capacity for 75 GSM paper

  • Minimum duty cycle specified in monthly prints

  • Material Test Certificate to accompany delivery; ISO 9001 certified bidder/OEM

  • On-site or carry-in warranty with Maharashtra service center requirement

Terms & Conditions

  • Delivery and quantity adjustments limited to 25% at contract time and during currency

  • 1-year warranty from acceptance; post-installation support with service center in state

  • Mandatory ISO 9001 certification and Material Test Certificate for acceptance

Important Clauses

Payment Terms

Payment terms unspecified; bid should align with standard government procurement payment practices and milestone-based release following installation and commissioning

Delivery Schedule

Delivery period to commence from last date of original delivery order with potential extension in line with option clause; extended duration computed by (additional quantity/original quantity) × original period, minimum 30 days

Penalties/Liquidated Damages

Penalties/LD to be as per contract terms; specific LD rate not disclosed in data; ensure compliance with official ATC and supplier terms

Bidder Eligibility

  • Applicant must hold ISO 9001 certification for bidder or OEM

  • bidder or OEM must have a registered office in India for after-sales service

  • Functional Service Centre in Maharashtra or commitment to establish within 30 days of award

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Multifunction Machine MFM (V2) (Q2)

Authority Records

LAW AND JUDICIAL DEPARTMENT

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Documents 4

GeM-Bidding-8494618.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Monochrome (Black), Colour Or higher
Generic Features Secure Print
Generic Operating System Compatibility Windows 10 and Above, Linux, Mac OS, Windows Server
Printing Print Paper Size A4, A3 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Maximum Scan Area (Platen/Flatbed Size) A4, A3 and Legal
Scanning Scan To Functions Folder, Email
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Number of Main Paper Tray 4
PAPER HANDLING Total Paper Tray Combined Capacity (Number) at 75 GSM 1001 to 2000, 2001 to 3000, 3001 to 5000 Or higher
PAPER HANDLING Bypass Tray Facility Yes Or higher
Connectivity Connectivity USB Port, Ethernet Port
Connectivity Accessories Provided NA
Performance Minimum Duty Cycle (Number of Prints/Month) 1,20,001 to 1,50,001, 1,50,001 to 2,00,000, 2,00,001 to 3,00,000, 3,00,001 to 5,00,000, 5,00,001 to 10,00,000, 10,00,001 to 15,00,000 Or higher

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar MF/MFM procurements

4

Financial statements or turnover evidence

5

EMD document (if applicable) and payment terms

6

Technical bid documents and compliance certificates

7

OEM authorization/certification for the offered model

8

ISO 9001 certificate ( bidder or OEM )

9

Material Test Certificate for supplied items

10

Evidence of functional Service Centre in Maharashtra

Corrigendum Updates

1 Update
#1

Update

01-Nov-2025

Extended Deadline

11-Nov-2025, 3:00 pm

Opening Date

11-Nov-2025, 3:30 pm

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for the Maharashtra MFM tender in 2025 with ISO 9001?

Bidders must meet eligibility criteria including ISO 9001 certification, provide Material Test Certificates, and demonstrate a Maharashtra service centre or plan to establish one within 30 days of award. Include installation, commissioning, and training in the bid price, plus OEM authorization if the product is imported.

What documents are required for the Maharashtra MFM tender submission?

Required documents include GST certificate, PAN card, experience certificates for similar MFMs, financial statements, EMD details, technical bid, OEM authorization, ISO 9001 certificate, and Material Test Certificate. Also provide service centre evidence in Maharashtra or a plan to establish one.

What are the key technical specifications for the MFM V2 tender?

Expect specifications for print speed per ISO/IEC 24734 (A4/A3, mono/color), auto duplex, original document feeder, main paper trays, bypass tray, 75 GSM capacity, connectivity options, and minimum monthly duty cycle. Include material test certificate with each delivery and ISO 9001 compliance.

What is the warranty term for the supplied MFMs in Maharashtra?

Warranty is 1 year from final acceptance or after installation and commissioning, whichever is later. The supplier must provide service support within Maharashtra and maintain a functioning service centre for carry-in or on-site warranty depending on product scope.

Are there quantity adjustment rights in the Maharashtra MFM contract?

Yes. The client reserves the right to adjust quantities up to 25% of bid quantity at contract placement and during contract currency, with delivery timelines adjusted proportionally and a minimum extension of 30 days for additional time.

What is required for imported MFMs under this tender in Maharashtra?

Imported products require an OEM or authorized seller with a registered Indian office to provide after-sales service; submit a certificate proving this arrangement along with OEM authorization and ISO 9001 if applicable.

What are the service and escalation requirements for the Maharashtra MFM bid?

Bidder must provide a service escalation matrix with contact telephone numbers and establish a local service center in Maharashtra; evidence must be submitted before payment release; service quality is tied to buyer lab-based Material Test Certificate outcomes.

What are the delivery and installation expectations for the MFM V2 tender?

Scope includes supply, installation, testing, commissioning, and operator training. Delivery schedule aligns with original order, with possible extensions under the quantity option clause; ensure installation is completed and training delivered to fulfill statutory and operational requirements.

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