Procurement Opportunity: Outsourcing Manpower for No.32 HLBC Sub Division Basaralu for the year 2026-26 in KARNATAKA

Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by Government of Karnataka

It shall be the responsibility of the Bidder to ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date and time of bid submission.

EMD Payments through e-Payment mode shall be made as one single transaction and payments made in part are liable for rejection.

Tenders from Joint ventures are not acceptable.

The tenderer is required to ensure browser compatibility of the computer well in advance to the last date and time for receipt of tenders

The tenderer shall bear all costs associated with the preparation and submission of his tender and the employer will in no case be responsible and liable for those costs

The tender processing fee will neither be refunded nor will be transferred to other works.

The CNNL reserves the right of rejecting any or all of the tenders without assigning any reason and will not be bound to accept the lowest tender.

Further details and information, if any, required can be had from the Office of the Executive Engineer, CNNL, No7 HLBC Division, Nagamngala, Mandya District, Karnataka, on all working days during office hours.

If any of the dates mentioned above happens to be a General Holiday the next working day will hold good in lieu of the date mentioned.

Any necessary documents can be uploaded in spaces provided for general documents in upload document section

The tenderer should furnish ESI and EPF registration certificates and the same shall be up loaded in the KPPP portal and the bidder should also upload ESI and EPF recent 03 Months remittance challans.

The rate quoted shall be in accordance with the prevailing labour act. Otherwise, the tender is liable for rejection

ESI & EPF contribution will be governed by the rules of the concerned department and employer contribution will be regulated accordingly

The rates quoted are excluding GST. The applicable GST will be paid separately as per prevailing rates during admission of bill

The wages quoted by the contractor shall not be less than the basic wages. If the bidder quoted below the specified rates such the tender will be treated as non-responsive and liable for rejection.

The bidder shall be paid only after depositing ESI to the respective labours about submitting the relevant documents regarding the same

The intending bidder should furnish the renewed certificate of Labour registration issued by State registered labour welfare department of Karnataka for supply of manpower and must enrolled in KPWD

EMD and Tender processing fee shall be paid through e-Payment using the following four modes of Payment. Credit card payment, Direct debit payment, National electronic fund transfer and Over the Counter (OTC)

The rates quoted by the intending bidder is inclusive of all applicable taxes, ESI, EPF( excluding of GST).

Tenderer who are found as non-payee of wages & statutory payments such as EPF & ESI in any past worked offices from any source are liable to be directly rejected without any notice

If there are more than one number of eligible L1 bidder then bidder selection will be done by lottery/ Negotiation process at Division office level and the decision of the tender inviting authority is final in this regard at the time of financial evaluation

It is the responsibility of the successful bidder to pay the minimum wages to the labours every month without delay, even in the time when grants releases from Government or CNNL gets delayed.

Engaging labors below the age of 18 years and above 60 years is strictly prohibited

The receipt of ESI/PF of the Employee should be submitted to the office of Executive Engineer, CNNL, No7 HLBC Division, Nagamngala, Mandya District, Mandya every month.

The departments shall not be responsible for non-accessibility of KPPP portal due to internet connectivity issues and technical glitches

Conditional tenders will be rejected

Bid validity: The Bid shall be initially valid for 90 days from the opening of financial bid. If necessary, the CNNL will seek extension in the bid validity period beyond 90 days.

The Agency shall furnish wages slips to all the employees indicating Gross wages and Net wages showing all the statutory deductions. The agency shall make the payment of wages to the outsourced employees within the 7th of following month and submit the bills for reimbursement within 10th of the following month along with statutory deductions with all details. The Agency shall make the payment of wages to outsourced staff deployed through individual Bank Account and shall arrange to remit all statutory deductions like ESI/PF to the designated authorities along with the Agencies contribution as per law, wherever applicable. If the Agency fails in the above or there is any complaint of delay or improper deduction, the Principal Employer shall pay directly all dues an deduct the same from the agencies bill as provided in the Contract Labor (Regulation & Abolition) Karnataka Rules.

The CNNL also reserves the right to modify/relax any of the terms and conditions of the tender by declaring / publishing such amendments in a manner that all prospective Agencies/parties to be kept informed about it.

Suppression/misrepresentation of any factual information or furnishing false/incorrect information by any bidder shall render summary rejection of the bid. The contract, if made, will be liable to be terminated. EMD/Security Deposit/Performance Bank Guarantee will also be liable for forfeiture along with criminal prosecution, if wan-anted. The decision of the Nigama in this regard shall be final and binding.

No escalation in rates by the successful tenderer on any account in any form shall be entertained by the CNNL during the Agreement period.

The Agency shall have obtained necessary statutory permissions under relevant laws wherever applicable.

Any attempt by Agency to bring pressure towards the CNNL decision making process will make the Agency liable for disqualification for participation in the present tender. Such Agency may also be liable to be debarred from bidding for the CNNL tenders in future for a period of three years.

The decision of the CNNL arrived at during various stages of the evaluation of the bids is final and no representation of any kind shall not be entertained.

The scope of Agreement shall be liable for alteration by way of deletions or additions at the discretion of the CNNL.

The CNNL reserves the right to increase/decrease the number of personnel depending upon the actual requirement.

The Agency or its personnel shall not divulge or disclose to any person, any details of office, operational process, technical know-how, security arrangement, administrative/organizational matters, etc.

The CNNL shall not be responsible for any damage/injury sustained by the employee deployed by the Agency, during the course of supply/providing services

In case, the Agency fails to seek clarification, if any, in writing from the CNNL regarding any doubts or ambiguities with regard to any clause in the Agreement the decisions of the Executive Engineer, No 7 CNNL HLBC Nagamangala in such issues shall be final.

To prevent disputes and litigations, it shall be accepted as an in separable part of the Agreement that in matters with regard to interpretation of Agreement, mode of procedure and carrying out the work, the decision of the Executive Engineer, No 7 CNNL HLBC Nagamangala shall be final and binding on the Agency. The Agency shall be available to be contacted in case of any need at any time, i.e.,24x7 on all 365days.

The outsourced security staff deployed by the Agency shall be the employees of the Agency only. The appointment Order, Service Conditions Leaves and all other statutory obligations including termination due to misconducts is the sole obligation of the Agency. CNNL shall communicate any such critical issues to the Agency.

The CNNL shall not be responsible for any unauthorized acts and omissions of the outsourced security staff. It is the duty of agency to ensure the credentials of the candidates deputed to the CNNL.

The successful Agency shall have obtained license as required under the contract Labor (Regulation and Abolition) Act, 1970 and Karnataka Rules, 1974. The said Agency shall maintain relevant registers and records under the enactment. The records / registers / licenses shall be produced by the Agency for verification / inspection as and when required by the CNNL.

The Agency shall ensure that the service provided is in accordance with the conditions stipulated in the agreement. If any outsourced security staff employed by the Agency deployed to carry out the work of CNNL , is considered undesirable by the CNNL , it shall be the responsibility of the Agency to withdraw the said staff from the work of CNNL and substitute the position/s with suitable manpower immediately. Such withdrawn staff shall not be re-deployed by the Agency for any other work in the CNNL.

The duration of the agreement is for a period from the date of signing the agreement.

The outsourced staff deployed to the CNNL, shall be under the direct control and supervision of the Agency. The employees shall not have any claim whatsoever against the CNNL.

The Agency shall provide leave facilities as per the Karnataka Shops and Commercial Establishments Act, 196l and Rules, 1963 to the staff deployed and also the list of gazetted holidays with pay, declared by the Government. However, due to exigencies of work by the CNNL, such leave shall be withdrawn by giving prior notice.

It shall be responsibility of the agency to maintain the MIS/data of the Staff

Typo-graphical errors if any will not be the ground for any claims by the contractor

All safety precautions, warning signs, night illumination, reflectors, life safety jacket etc., deployment of labour etc., has to be ensured so that no untoward incident happens on account of negligence or any project activity. Contractor should indemnify the client to that extent

The intending bidder should furnish the KPWD Class IV & Above Contractor certificate of registration issued by State/Central govt. organization.

GST Registration along with GST clearance certificate for the financial year 2025-26 should be uploaded

A copy of income tax return filed for the financial year 2021-22 to 2025-26.

Sanctioned rates are all inclusive of Basic wages, VDA, ESI & EPF. Hence, Successful bidder has to mandatorily deposit prevailing EPF and ESI amount to the account of labors engaged and a Copy of the same is to be submitted on or before 5th of every month.

Release of Security Deposit / Performance Bank Guarantee: These will be released after 30 days of the expiry of the period of Agreement or one month after the final bill is paid, whichever is later, by adjusting any dues to the CNNL

The Agency shall make the payment of wages/salaries and other statutory benefits to the outsourced security staff through Account payee crossed cheque only/or remit it in their bank accounts.

The Agency shall make the payment of wages/salaries and other statutory benefits to the outsourced security staff through Account payee crossed cheque only/or remit it in their bank accounts.

If the bidder quotes the rates lesser than the rates as sanctioned in the estimate, such tender is liable for Rejection.