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Airports Authority Of India Event Management Tender Ranchi Jharkhand 2026 - Theme Based Events & Complete Execution V3

Bid Publish Date

24-Jul-2026, 8:15 pm

Bid End Date

31-Jul-2026, 8:00 pm

Value

₹4,91,149

Location

RANCHI , JHARKHAND
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Progress

Issue24-Jul-2026, 8:15 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Tender Overview

The Airports Authority Of India (AAI) invites bids for national event management services in Ranchi, Jharkhand (PIN 829205) to execute a three-day, buyer-premise themed event. Estimated value is ₹491,149 with no BOQ items published. The scope covers complete execution of activity, including logistics, programming, on-site management, and theme-based arrangements. This procurement prioritizes reliability, end-to-end delivery, and adherence to the buyer’s event brief within a national context. AAI’s emphasis on flexible scope — up to 25% increase in quantity or duration prior to contract issuance and during execution — requires bidders to plan scalable resources and robust contingency options.

  • Organization: Airports Authority Of India (AAI) – Ranchi, Jharkhand
  • Product/Service: National theme-based event management and complete execution for a three-day buyer-premises event
  • Location: Ranchi, Jharkhand 829205
  • Estimated value: ₹491,149; no BOQ items published
  • Unique aspect: pre-issuance quantity/duration adjustment (up to 25%) and lumpsum-based scope expansion with service-provider consent
  • Key differentiator: end-to-end event production, venue-feeding, and on-site coordination for a national-standard event

Technical Specifications & Requirements

No technical specifications are published in the tender data. However, the following inferred criteria apply:

  • Event management capabilities for three days, on buyer-premise delivery in Ranchi
  • Capability to handle theme-based programming, logistics, stage setup, decor, attendee management, and on-site operations
  • Experience in national-scale event execution with vendor coordination and contingency planning
  • Flexible scope management: option to increase contract scope by up to 25% prior to contract issuance and during execution
  • Delivery must align with Airports Authority Of India’s event brief and safety/venue requirements
  • No formal BOQ exists; bidders should present a proposed costed plan and timeline that covers all activity components

Terms, Conditions & Eligibility

  • EMD: Not specified in the data provided
  • Delivery/Timeline: Three-day event with on-site execution; schedule aligned to buyer’s brief
  • Payment Terms: Not specified; bidders should expect standard government event contracts terms and provide milestones
  • Option Clause: Quantity/duration may be increased up to 25% at contract issue and during execution with consent
  • Documents: Demonstrated event-management experience, capability to execute national-level events, and compliance with standard T&Cs; OEM/partnering requirements not specified
  • Warranty/Penalties: Not specified in the data
  • Eligibility: National-category event management vendors with proven track record and ability to scale resources

Key Specifications

  • Event category: National theme-based event management service

  • Scope: Complete execution of a three-day event at buyer premises in Ranchi, Jharkhand

  • Estimated value: ₹491,149

  • Delivery flexibility: Up to 25% increase in quantity or duration

  • BOQ: Not available/not published

  • Standards/Compliance: Not explicitly listed; bidders to align with applicable event management norms and safety considerations

Terms & Conditions

  • Quantity/duration may be increased by up to 25% during tender and execution

  • No BOQ items published; propose comprehensive event plan with all components

  • EMD and payment terms not specified in the data; bidders should seek clarity

Important Clauses

Payment Terms

Not specified in data; bidders should anticipate standard government event-contract practices and request clear milestones in bid

Delivery Schedule

Three-day event with on-site execution in Ranchi; timelines to be aligned to buyer's event calendar

Penalties/Liquidated Damages

Not specified; bidders should negotiate performance-based penalties or SLAs during contract finalization

Bidder Eligibility

  • Proven experience in national-scale event management for government or public sector

  • Demonstrated ability to manage theme-based events with on-site operations

  • Financial stability evidenced by corresponding statements and compliance documents

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Events; Complete Execution of Activity; Buyer premise; Three day

Payment Timelines

Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Delivery Locations

1

Delivery Cities

Ranchi

Delivery Pincodes

834002

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Rakesh Kumar Yadav834002,BIRSA MUNDA AIRPORT, RANCHIRanchiJharkhand8340021--

Authority Records

MINISTRY OF CIVIL AVIATIONAIRPORTS AUTHORITY OF INDIA

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Documents 5

GeM-Bidding-9659515.pdf

Main Document

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates from prior national event management projects

4

Financial statements demonstrating stability

5

EMD/Security deposit documentation (if applicable)

6

Technical bid documents outlining service scope, timelines, and deliverables

7

OEM authorizations or vendor partnerships (if relevant)

8

Any certifications related to safety, venue management, or event operations

Frequently Asked Questions

Key insights about JHARKHAND tender market

How to bid for an event management tender in Ranchi with AAI?

Submit bids with your proven national-event experience, GST and PAN, and financial statements. Provide a detailed event plan, timelines, and resource plan. Clarify the 25% flex option and seek explicit payment milestones. Ensure compliance with safety and venue norms relevant to Airports Authority Of India.

What documents are required for AAI Ranchi event tender submission?

Required documents include GST certificate, PAN card, experience certificates for similar events, financial statements, EMD documentation if applicable, technical bid detailing scope, and any OEM authorizations or partner letters relevant to theme-based events.

What are the technical requirements for the three-day event in Ranchi?

While explicit BOQ items are not published, bidders must plan end-to-end event management: venue logistics, decor, stage setup, programming, attendee management, and on-site coordination. Align with AAI safety guidelines and ensure scalable resources to accommodate up to 25% scope changes.

What is the estimated value and payment terms for this tender?

Estimated value is ₹491,149. Payment terms are not specified in the data; bidders should request clear milestones in the bid. Prepare a detailed cost plan with inclusive charges for all event components and ensure compliance with standard government payment practices.

How can bidders address the 25% scope increase clause in this tender?

Bidders should present scalable resource plans, contingency staffing, and modular service components. The contract allows up to 25% increase in quantity/duration before award and during execution with consent, so include flexible pricing for incremental work to avoid renegotiation delays.

What eligibility criteria are essential for this AAI event bid 2026?

Essential criteria include demonstrable national-level event management experience, financial stability evidenced by statements, ability to operate on buyer premises in Ranchi, and compliance with tender terms. Suppliers should show case studies of similar theme-based events and safety compliance.

Which brand or safety standards might be relevant for this event contract?

While specific standards aren’t listed, bidders should align with general event-management best practices, venue safety norms, and any venue-specific requirements. If applicable, include certifications related to crowd management, electrical safety, and emergency response planning.

How to confirm the delivery timeline for the Ranchi event management contract?

Confirm with the purchaser the exact event dates, setup/teardown windows, and on-site schedule. Provide a phased delivery plan with pre-event rehearsals, vendor coordination, and contingency timelines to meet the three-day event completion requirement.

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