South Central Railway Toner Cartridges & Printer Consumables Tender 2026 – OEM Authorized Dealers, On-site Service, Central Govt Procurement

Tender Overview

Organization: South Central Railway (Indian Railways). Procures toner cartridges and printer consumables for various printers/multifunction devices. Tender scope is listed as supply of goods with emphasis on OEM approvals and dealer authorization. No explicit quantity or estimated value provided in the data. Jurisdiction covers multiple consignee locations; bidders must meet OEM eligibility. Unique aspects include mandatory OEM authorization and post-award service-center setup within 30 days, with GST handling per actuals. This procurement targets reliable, standards-compliant consumables from OEM/authorized dealers to ensure printer uptime.

Technical Specifications & Requirements

• Product category: Toner/ink cartridges and related printer consumables
• Brand compatibility: OEM printer/Multifunction machine compatibility required; model numbers to be supplied by bidder
• Minimum yield: Not explicitly stated in the data; bidders should confirm page yield in technical bid
• Certifications: OEM authorization and service capability emphasized; suppliers must demonstrate after-sales support feasibility
• Delivery & scope: Scope of supply is limited to goods delivery; installation/maintenance not clearly defined
• Service requirements: Functional service centers in the state of each consignee location; establishment within 30 days if absent; payment contingent on evidence of a service center
• GST: GST applicability to be evaluated by bidder; reimbursement as per actuals or applicable rates, whichever is lower, up to quoted GST percentage
• Documentation: Bidders must upload required certificates and ATC documents; deviations should be clearly stated in technical deviation statement

Terms, Conditions & Eligibility

• EMD/Security: Not specified in the data; bidders must comply with standard tender security norms as per terms
• Eligibility: OEM/authorized dealers only; authorization from OEM mandatory or bid may be rejected
• Past performance: Supplier (or OEM) must have supplied similar products for 20% of bid quantity to a central/state govt organization/PSU in the last 3 financial years and the current year; evidence via CRAC, inspection certificates, or consignee acceptance
• Delivery timeline: Not explicitly stated; service centers must be established within 30 days of contract award
• Payment terms: GST and reimbursement terms per actuals or applicable rates; payment terms beyond GST specifics are not detailed
• Warranty/Support: Service center presence implied; on-site vs carry-in warranty not clearly defined
• Quality control: Documentation and deviations must be attached; non-submission may lead to rejection