Indian Navy Catering Services Tender Visakhapatnam Government Defence Catering 2026 DGMS Visit 5-Star Standard
Bid Publish Date
06-Oct-2026, 3:59 pm
Bid End Date
09-Oct-2026, 9:00 am
Value
₹7,84,455
Location
Progress
Key Highlights
- • Security prerequisites: police verification certificates for all staff
- • Mandatory pre-bid meeting on 07 Oct 2026 at Logistics complex, INHS Kalyani
- • Five-star hotel level catering quality requirement linked to attached GeM menu
- • Delivery at INHS Kalyani Naval Base, Visakhapatnam, with local office in consignee district
- • Undertakings required: acceptance of all terms and the detailed specification document
- • No BOQ items; focus on event catering for DGMS Navy visit with exact menu as per GeM
- • Submission of certificates and documents as per bid ATC; non-compliance leads to rejection
Tender Overview
The Indian Navy, Department of Military Affairs, invites bids for high-standard catering services to support working dinners and lunches for the DGMS Navy visit at INHS Kalyani, Visakhapatnam, Andhra Pradesh. Estimated value is ₹784,455. Pre-bid meeting is scheduled for 07 Oct 2026 at the Logistics Complex, INHS Kalyani. Bidders must provide a five-star hotel level catering experience, with dishes aligned to the attached GeM menu. All workers require valid police verification certificates, with an undertaking submitted. The service provider must operate an office within the consignee district. Delivery location is INHS Kalyani Naval Base, Visakhapatnam. Unique requirement includes security-compliant staffing and adherence to attached terms and conditions.
Technical Specifications & Requirements
- Quantity/scale: single event catering for working lunches/dinners (DGMS Navy visit) at Buyer premises
- Menu: dishes to match the attached GeM bid document/menu
- Service level: high-standard, five-star hotel quality
- Staffing: security clearance for all workers (police verification certificate) and submission of undertaking
- Location: INHS Kalyani Naval Base, Visakhapatnam, Andhra Pradesh-530003
- Eligibility: bidder must upload necessary certificates and documents as per bid ATC; local office in Consignee district
- Site visit: mandatory pre-bid meeting and site visit on 07 Oct 26; non-attendance may affect evaluation
- Delivery terms: on-site catering at the aforesaid address; timings aligned to event schedule
- Compliance: undertaking to accept all terms and attached detailed specification document
- Documentation: certificates and pre-qualification documents required at bid submission
Terms, Conditions & Eligibility
- EMD: not specified in available data; bidders must review bid ATC for exact requirement
- Security: all workers must hold valid police verification certificates; provide undertaking
- Location requirement: bidder’s office must be located in the Consignee district with documentary evidence
- Compliance: unconditional acceptance of all terms and attached specification document
- Pre-bid: attendance mandatory for better appreciation of user requirements
- Delivery address: INHS Kalyani, Naval Base, Visakhapatnam, Andhra Pradesh-530003
- Submission: non-compliance with uploaded certificates/documents as per ATC may lead to rejection
Key Specifications
-
Event catering for DGMS Navy visit at INHS Kalyani, Visakhapatnam
-
Estimated value: ₹784,455
-
Dishes: exact menu as attached in GeM bid document
-
Quality: high-standard, five-star hotel level service
-
Staffing: valid police verification certificates for all workers; undertaking required
-
Delivery: on-site catering at Naval Base address; event timing aligned with schedule
Terms & Conditions
-
Mandatory pre-bid meeting on 07 Oct 2026 at INHS Kalyani
-
Security clearance for staff with police verification certificates
-
Office of service provider must be located in Consignee district
-
Acceptance of all bid terms and attached specification document
Important Clauses
Payment Terms
Not specified in data; bidders must review bid ATC for exact payment terms and conditions
Delivery Schedule
On-site catering delivery at INHS Kalyani Naval Base; timings synchronized with DGMS Navy visit schedule
Penalties/Liquidated Damages
Not specified in data; verify ATC for penalties related to non-compliance or service shortfalls
Bidder Eligibility
-
Must have completed similar high-standard catering for government or defence premises
-
Must have office in Consignee district with documentary evidence
-
Must submit police verification certificates for all staff and undertake security requirements
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; CATERING SERVICES FOR WORKING DINNER FOR VISIT OF DGMS (NAVY); CATERING SERVICES FOR WORKING DINNER FOR VISIT OF DGMS (NAVY); Buyer premise; Full day , Event or Seminar or Workshop or Exhibition or Expo Management Service - National; CATERING SERVICES FOR WORKING LUNCH FOR VISIT OF DGMS (NAVY); CATERING SERVICES FOR WORKING LUNCH FOR VISIT OF DGMS (NAVY); Buyer premise; Full day
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
14
Delivery Details
Delivery Locations
1
Delivery Cities
Visakhapatnam
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Visakhapatnam | Visakhapatnam | - | - | 1 | - | - |
Authority Records
BID & GeM Expert Consultancy
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Documents 4
GeM-Bidding-9984937.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
Required Documents
GST registration certificate
PAN card
Experience certificates from similar high-standard catering events
Financial statements or turnover proof
Police Verification certificates for all staff (undertaking submitted)
OEM authorizations or supplier certifications if applicable
Technical bid documents and menu adherence proof
Local office proof in the Consignee district
Undertaking to accept all terms and conditions and compliance with attached specification document
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for catering tender in Visakhapatnam Navy event 2026
Bidders must submit GST, PAN, turnover proof, and experience certificates for similar government catering. Ensure staff have police verification certificates and submit undertakings to accept all terms. Attend the mandatory pre-bid meeting on 07 Oct 2026 at INHS Kalyani for site specifics.
What documents are required for INHS Kalyani catering bid 2026
Required documents include GST certificate, PAN, experience certificates for similar events, financial statements, police verification certificates with undertakings, technical bid and menu adherence proof, and proof of local office in the Consignee district to participate.
What are the menu standards for DGMS Navy catering tender 2026
Menu must follow the attached GeM bid document, reflecting high-standard five-star hotel service quality. Bidders should provide a detailed menu plan and tasting records, ensuring compliance with the specified dishes for the working lunch and dinner during the DGMS Navy visit.
When is the pre-bid meeting for the Visakhapatnam catering tender
The mandatory pre-bid meeting is on 07 Oct 2026 at the Logistics Complex, INHS Kalyani. Attendees should prepare for site assessment, review menu constraints, and confirm staffing and security documentation requirements prior to bid submission.
What are staff security requirements for navy catering service
All catering staff must hold valid police verification certificates. An undertaking confirming compliance must be submitted with the bid. This is mandatory for defence premises and is intended to ensure secure access to INHS Kalyani Naval Base.
Where is the delivery location for the catering services
Delivery and service for the DGMS Navy visit will be on-site at INHS Kalyani, Naval Base, Visakhapatnam, Andhra Pradesh-530003. The bidder must align service timing with the event schedule and ensure on-site setup and cleanup support.
What is the estimated contract value for the Visakhapatnam catering tender
The estimated value is ₹784,455. Bidders should plan resources and staffing accordingly, ensuring the menu and service levels meet five-star hotel standards while maintaining cost controls aligned to the quoted amount.
What happens if documents are not uploaded as per ATC
Non-upload or incomplete submission as per bid ATC leads to rejection. Bidders must ensure all certificates, undertakings, and menu documents are uploaded before the bid deadline and attend the pre-bid meeting to clarify any gaps.