Office Of Dg (Ns & M) RFID System with Integrated Library Management Software Tender Kanpur 2026 – RFID & Library Software Procurement
Bid Publish Date
29-Sep-2026, 10:53 am
Bid End Date
16-Oct-2026, 1:00 pm
EMD
₹1,81,604
Progress
Key Highlights
- • Explicit EMD amount: ₹181,604 via DD or Fixed Deposit Receipt
- • Delivery/installation to occur at DMSRDE, Kanpur with OEM-certified resources
- • Quantity flexibility: up to 25% increase/decrease during contract
- • GeM portal GST invoice upload and GST payment screenshot required
- • No technical specs in data; scope implies RFID hardware, library software integration, on-site commissioning
- • Bidder eligibility requires non-liquidation status and an undertaking from the bidder
- • Sub-contracting requires prior buyer consent; contractor remains liable for performance
- • Payment terms: not explicitly stated; invoicing via GST-compliant process on GeM
Tender Overview
The Office Of Dg (Ns & M) under the Department Of Defence Research & Development invites bids for an RFID System with Integrated Library Management Software. The procurement targets a complete RFID-based library management solution assembled/installed by OEM or an OEM-certified reseller, with on-site delivery to The Director, DMSRDE Kanpur. The bidder must provide EMD of ₹181,604 and comply with the option clause allowing up to 25% quantity adjustments at contracted rates. Installation and commissioning are to be performed at the Kanpur facility. Unique requirements include GST-compliant invoicing on the GeM portal and mandatory use of OEM resources for deployment.
- Location: Kanpur, Uttar Pradesh
- Organization: Office Of Dg ( Ns & M), Department Of Defence Research & Development
- Product: RFID System with Integrated Library Management Software
- Estimated value: Not disclosed; EMD: ₹181,604; Delivery terms per option clause
- Key differentiator: on-site OEM/authorized deployment; strict GST invoicing on GeM
Technical Specifications & Requirements
- No explicit technical specifications provided in tender data
- Expected scope includes: RFID hardware integration with library software, on-site installation, and commissioning by OEM-certified personnel
- Delivery location: The Director, DMSRDE Kanpur 208 013
- EMD submission options: DD payable to The Director DMSRDE Kanpur or Fixed Deposit Receipt
- Invoicing: upload scanned GST invoice and GST portal payment screenshot on GeM
- Compliance: bidder must meet eligibility (non-liquidation, non-bankruptcy) and provide undertaking
- Qualification emphasis: OEM/authorized reseller capability for installation and configuration
Terms & Eligibility
- Option Clause: quantity can increase/decrease up to 25% of bid/contract quantity
- Delivery window logic ties to last delivery order date; additional time minimum 30 days
- Delivery/Installation by OEM or OEM-certified resource or authorized reseller
- Financial standing: bidder must not be under liquidation or bankruptcy; provide undertaking
- Sub-contracting: requires buyer consent; contractor remains liable for performance
- GST compliance: GeM invoice with GST portal payment confirmation; submit DD or FDR for EMD
- Documentation: submit EMD via DD or FDR; hard copies to buyer within 5 days of bid end/open date
Key Specifications
-
RFID system with integrated library management software
-
On-site installation and commissioning by OEM-certified personnel
-
GeM GST-compliant invoicing with payment screenshot
-
EMD amount: ₹181,604 via DD or Fixed Deposit Receipt
-
Delivery address: The Director, DMSRDE Kanpur 208 013
-
Option clause: quantity variation up to 25% during contract period
Terms & Conditions
-
Option clause allows ±25% quantity change at contracted rates
-
OEM/ OEM-certified resource must conduct installation and commissioning
-
GST invoicing and EMD submission must be GeM-compliant
Important Clauses
Payment Terms
EMD must be submitted via DD or FDR; GST invoice and GST payment proof to be uploaded on GeM; no explicit total payment terms provided
Delivery Schedule
Delivery commencement tied to the last date of original delivery order; additional time rules apply with minimum 30 days when exercising the option clause
Penalties/Liquidated Damages
Not explicitly stated; penalties or LD terms not provided in the tender data
Bidder Eligibility
-
Not under liquidation, court receivership, or similar proceedings; bidder must upload undertaking
-
Must have OEM authorization or be an OEM-certified reseller for installation
-
Financial stability demonstrated via turnover or financial statements
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Warranty Period
3 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
RFID System with Integrated Library Management Software
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
KANPUR CITY
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | KANPUR CITY | KANPUR CITY | - | - | 1 | 60 | - |
Authority Records
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Documents 3
GeM-Bidding-9947065.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST registration certificate
PAN card
Experience certificates for RFID or library management software implementations
Financial statements or turnover proof
EMD submission document (DD or FDR or bank guarantee)
Technical compliance certificates (OEM authorization or reseller certificate)
GST invoice and GST portal payment confirmation screenshot
Frequently Asked Questions
How to bid on the RFID system tender in Kanpur for library software?
Bidders must submit GST-registered bids with EMD of ₹181,604 via DD or Fixed Deposit Receipt, include OEM authorization, and provide installation capability by OEM-certified personnel. Ensure GeM portal GST invoice upload and payment screenshot. Delivery to DMSRDE Kanpur and compliance with the 25% quantity option clause is essential.
What documents are required for the RFID library tender in Kanpur 2026?
Submit GST certificate, PAN card, experience certificates for RFID/library projects, financial statements, EMD document (DD/FDR), OEM authorization, and GeM GST invoice with payment proof. Include proof of installation capability by OEM-certified resources in Kanpur delivery address.
What are the delivery terms for the RFID system bid in Kanpur?
Delivery begins after the last delivery order date; option clause allows up to 25% quantity variation at contracted rates. If extended, additional time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.
What standards or certifications are required for RFID library software tender Kanpur?
Tender requires OEM authorization or OEM-certified reseller for installation and commissioning; GeM GST invoicing is required; while explicit RFID technical standards are not listed, adherence to standard library software integration is implied.
When is the EMD due for the Kanpur RFID tender 2026?
EMD amount is ₹181,604 and can be submitted via DD in favor of The Director DMSRDE Kanpur or as an FDR. Proof of submission must accompany the bid on GeM, with hard copies delivered within five days after bid end/open date.
Who can perform installation for the RFID library system in this tenders?
Installation and commissioning must be carried out by the OEM or an OEM-certified resource or OEM-authorized reseller; ensures proper configuration and warranty support at the Kanpur site.