Bids are Invited For USB Data Acquisition (DAQ) System in HOWRAH, WEST BENGAL

Q1: How to participate in the USB Data Acquisition (DAQ) System tender for the Indian Institute of Engineering Science and Technology in 2025?
To participate, vendors should register on the GeM portal, prepare the required technical and certification documents including OEM authorization and ISO 9001, and submit a bid before the August 6, 2025 deadline. The bid must demonstrate compliance with technical specifications, delivery timelines, and eligibility criteria like experience in manufacturing and supplying similar systems to government organizations. Vendors should also ensure to meet MSME preferences if applicable, and download specifications from the official bid documents. Successful bidders will be evaluated on technical compliance and bid value, with the opportunity to supply and install the DAQ systems at the specified location. For expert assistance, visit https://tenderai.in/services/gem-profile-registration.
Tip: Review technical specifications thoroughly to align your bid accordingly.

Q2: What are the eligibility criteria for suppliers bidding on the USB Data Acquisition System tender in 2025?
Eligible suppliers must have at least 2 years of experience in manufacturing or supplying similar DAQ systems to central/state government sectors or PSUs. OEM authorization certificates, ISO 9001 certification, and prior supply success are mandatory. MSEs with Udyam Registration are eligible for purchase preferences if properly documented. Resellers or traders offering products manufactured by other OEMs are not eligible for preference. The supplier should have a registered office in India for after-sales support, especially for imported systems. You can verify your eligibility and upload required documents on the GeM portal.
Pro tip: Ensure all certificates are valid and uploaded in the correct format for smooth evaluation.

Q3: What technical specifications are required for the USB Data Acquisition (DAQ) System in this bid?
The system must support USB-powered operation, with a 16-bit resolution and compatibility with USB Type-C ports. It should support real-time data acquisition, be suitable for laboratory research, and integrate seamlessly with existing equipment. The specifications also emphasize reliability, precision, and ease of installation. All these details are available in the official specification document, downloadable from the bid portal. Meeting these specs is crucial for bid success. For detailed technical insights, refer to the specification download link provided in the bid document.
Tip: Confirm compatibility with your existing hardware before bidding.

Q4: How does the government procurement process evaluate bids for the USB DAQ System?
Bids are evaluated primarily on total cost and technical compliance. The process involves assessing document authenticity, certification validity, experience records, and conformity to the technical specifications. No fixed contract value is specified; instead, the bid with the best overall score (cost + compliance) wins. The evaluation may include technical clarifications within five days and might involve post-bid negotiations. Bids must be submitted within the scheduled deadline to avoid disqualification. Successful bidders will be selected through transparent competitive bidding.
Pro tip: Ensure your bid is complete, well-documented, and reflective of technical excellence.

Q5: Are there benefits for Micro and Small Enterprises (MSEs) in this USB Data Acquisition System tender?
Yes, MSEs with valid Udyam Registration can avail purchase preference policies. They are eligible to quote up to 15% above the lowest bid and still qualify for a 25% quota of the total supply, if their bid is within the prescribed margin. MSEs must upload their Udyam Certificate and relevant supply experience documents to avail this benefit. These measures promote MSME participation and support local manufacturing. For registration and document verification, visit https://tenderai.in/services/gem-profile-registration.
Tip: Strengthen your bid with well-maintained documentation to maximize chances of preference.

Q6: What are the mandatory documents required to bid for the USB DAQ System tender?
Mandatory documents include:

• OEM Authorization certificate
• ISO 9001 certification proof
• Technical specification compliance certificates
• Delivery certificates and warranty documents
• Relevant supply and experience certificates
• Import/export licenses (if applicable)
  Failure to upload any of these documents can lead to bid rejection. Suppliers should ensure that all certifications are valid and uploaded correctly as per bid instructions.
  Pro tip: Prepare scanned copies in standard formats (PDF, JPEG) for seamless submission.

Q7: What is the delivery timeline for the USB Data Acquisition System in this tender, and how should vendors plan logistics?
The delivery, installation, and commissioning must be completed within 30 days from contract award. Vendors should consider transportation logistics, customs clearance (for imported items), and installation support to meet this timeline. Timely delivery is critical to avoid penalties and ensure smooth project execution. Planning for contingency measures, local logistics, and availability of service centers near the site will enhance successful delivery.
Pro tip: Coordinate with the consignee and logistic partners early for efficient planning.

Q8: What quality certifications and standards should the offered DAQ system meet for this government tender?
The system must comply with ISO 9001 certification, reflecting quality management standards. Additionally, relevant type test certificates and BIS or equivalent certification should be uploaded during bid submission. Imported products must have OEM authorization with a registered Indian office for after-sales service. Meeting these standards ensures compliance and increases the likelihood of bid acceptance.
Pro tip: Verify certification validity well before bid submission.

Q9: How do I register my company on GeM to participate in this kind of government tender?
Registration on GeM is mandatory for participating in government tenders. It involves providing company details, uploading necessary certification documents, and getting verified. This platform streamlines the procurement process, making it easier to bid on opportunities across sectors. To register, visit https://tenderai.in/services/gem-profile-registration. Efficient registration improves visibility and eligibility for upcoming tenders.
Tip: Complete your profile verification early and keep certifications updated.

Q10: How can I increase my chances of winning the USB Data Acquisition (DAQ) System bid?
Ensure your bid thoroughly complies with all technical specifications, certifications, and documentation requirements. Having prior experience with similar government projects, OEM authorization, and robust after-sales support can significantly boost your competitiveness. Additionally, participate actively in technical clarifications and ensure timely submission of all documents. For tailored advice and bid strategy, consult TenderAI’s professional services.
Pro tip: Carefully review the evaluation criteria and align your bid to maximize points for compliance and value.