South Western Railway Rust Remover / Penetrant Tender 2026 - ISI-compliant Aerosol Alternatives 30-Month Warranty
Bid Publish Date
10-Oct-2026, 2:29 pm
Bid End Date
20-Oct-2026, 3:00 pm
Progress
Key Highlights
- • Brand/OEM examples: rust remover sprays comparable to WD-40-like formulations; alternative brands include Anabond Darien AD-99 and Rustlick-631
- • Warranty clause: 30 months from supply; 5-day service rectification window; penalties 0.5% per week; max 10% contract value
- • Service center requirement: functional in the state of each consignee; establishment within 30 days if absent
- • Dedicated toll-free service number required for post-sale support
- • Turnover criteria: last 3 years average turnover must meet bid document threshold with audited or CA/CMA certificates
- • Procurement policy favors proven suppliers; possibility of bulk award to established vendors
- • Scope: supply-only; no installation; ensure aerosol 20 ml format or 400 ml/370 ml alternatives with similar performance
- • Evidence documents: PO/IC/R/Note/CRAC or equivalent to prove past performance
Tender Overview
South Western Railway invites bids for a Rust Remover Spray (aerosol 20 ml) or alternatives such as Anabond Darien AD-99 (400 ml) or Rustlick-631 (370 ml). Scope is strictly supply of goods with a 30-month warranty from supply date. Estimated value and quantities are not disclosed; bidders must demonstrate adequate turnover and valid service facilities. Location pertains to Indian Railways jurisdiction in the southwestern region. The tender emphasizes proven supplier performance for similar items and requires bidders to attach PO/IC/R/Note/CRAC as evidence. A dedicated toll-free service line is mandatory, with on-site or carry-in warranty conditions clarified in post-award terms. Potential bulk allocation to proven vendors is explicitly retained by Railway. This notice targets suppliers of rust-removal products with OEM-compatible formulations and reliable service capability.
Technical Specifications & Requirements
- Offered products: Rust Remover Spray in aerosol format (20 ml) or equivalent brands (Anabond Darien AD-99 400 ml; Rustlick-631 370 ml) or similar품.
- Warranty: 30 months from date of supply; service/rectification within 5 days of notification; penalties at 0.5% of Unit Price per week of delay; cumulative penalties capped at 10% of contract value; post-10% penalty, buyer may source via alternate means at seller’s cost; penalties may be deducted from Performance Security.
- Service & Support: functional state-wide service center in consignee state; dedicated toll-free support line; establishment within 30 days if not existing at bid time.
- Eligibility indicators: turnover criteria per bid document; proof via audited balances or CA/CMA certificate; bulk allocation rights to proven performers.
Terms, Conditions & Eligibility
- EMD/financial security: not specified in data; bidders must meet turnover requirements; provide last three-year audited statements or CA/CMA certificates.
- Delivery: not explicitly defined; terms require timely servicing within 5 days post-defect notification; penalties apply for delays beyond that period.
- Warranty/penalties: 30-month warranty; 0.5% per week late service; maximum 10% aggregate penalty; potential remedy via alternate sourcing with cost recovery from PBG.
- Documentation: bidders must submit proof of functional service center, dedicated support contact, and evidence of prior item performance; OEM/CRAC/PO references encouraged.
Key Specifications
-
Product names: Rust Remover Spray (aerosol, 20 ml)
-
Alternative brands: Anabond Darien AD-99 (400 ml), Rustlick-631 (370 ml)
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Warranty: 30 months from supply date
-
Service response: 5 days for defect rectification
-
Penalties: 0.5% of unit price per week of delay, up to 10% of contract value
-
Delivery/onsite support: must have service centers in consignee states or establish within 30 days
-
Support channel: dedicated toll-free service line
Terms & Conditions
-
Turnover evidence required: last 3 years, audited or CA/CMA certificate
-
30-month warranty with 5-day rectification window and weekly penalties
-
Service centers must exist in each consignee state or be established within 30 days
-
Dedicated toll-free support number mandatory for bidders
Important Clauses
Payment Terms
Not explicitly stated; penalties and PBG recovery possible for service delays; payments linked to warranty compliance
Delivery Schedule
No fixed delivery date published; rapid 5-day service response specified for warranty defects
Penalties/Liquidated Damages
0.5% per week delay on unit price; cap of 10% of total contract value; penalties may be recovered from PBG
Bidder Eligibility
-
Average annual turnover meeting the bid criteria for last 3 years
-
Functional service centers in each consignee state or ability to establish within 30 days
-
Experience/proof of supply of rust-remover/goods in similar government procurement
Tender Data
Bid Details
Quantity
260
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Warranty Period
30 months
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Rust Remover/ Rust Penetrant/ Penetrating Oils (Q3)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Dharwad
Delivery Pincodes
580020
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vinod S Kumbar | 580020,O/o Senior Materials Manager, Mechanical Stores Depot South Western Railway, Gadag Road, Hubli 580 020 | Dharwad | Karnataka | 580020 | 260 | 45 | - |
Authority Records
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Documents 2
GeM-Bidding-10002009.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
PAN card
Audited financial statements for last 3 years or CA/CMA turnover certificate
Evidence of turnover meeting bid criteria
Proof of functional service centre in each consignee state (or plan to establish within 30 days)
Dedicated toll-free service line details
OEM authorization/certification for referenced rust remover products (if available)
Past purchase orders or CRAC/PO/IC/R documentation for similar items
Frequently Asked Questions
How to bid for rust remover spray tender in SWR 2026?
To bid, ensure turnover is compliant with last three years' audited statements or CA/CMA certificates, provide proof of a functional service centre (or plan to establish within 30 days), and include OEM/CRAC references. Submit the 20 ml aerosol product or 400 ml/370 ml equivalents with a 30-month warranty and toll-free support details.
What are the eligibility criteria for rust remover procurement in SWR?
Bidders must show required turnover over the last three financial years, furnish proof of service capability in consignee states, provide a dedicated support line, and demonstrate past performance with similar items or PO/CRAC documentation. Warranty terms include 30 months and 5-day service response.
Which products are acceptable for the SWR rust remover tender?
Acceptable products include Rust Remover Spray in 20 ml aerosol form or alternatives such as Anabond Darien AD-99 (400 ml) and Rustlick-631 (370 ml) or similar items with equivalent performance and compatible for railway corrosion control.
What is the warranty period and service penalty in this SWR tender?
The warranty period is 30 months from supply; defect rectification must occur within 5 days of notification. Penalties apply at 0.5% of unit price per week of delay, capped at 10% of contract value; after cap, procurement may be rerouted at seller's cost.
What documents are required for rust remover bid submission in SWR?
Submit GST, PAN, last three years’ audited statements or CA/CMA turnover certificate, evidence of turnover compliance, proof of service centre in each consignee state, toll-free support details, and any OEM authorization or CRAC/PO documentation for similar items.
When is the delivery and service deadline for SWR rust remover supply?
There is no fixed date published; however, the warranty service must respond within 5 days of defect notification, with penalties applying weekly until resolved. Service centres must be established within 30 days if not existing at bid time.
What are the exact brand requirements for the rust remover tender in SWR?
Brand requirements focus on equivalent formulations to WD-40-like rust removers, specifically listing products like Anabond Darien AD-99 and Rustlick-631 as references; bidders may propose equivalent items with verified performance and compatible rail-grade standards.
How are penalties recovered if service is not timely in SWR tender?
Penalties are calculated at 0.5% of the unit price per week of delay, with a maximum cap of 10% of the total contract value. Penalties may be deducted from the Performance Security (PBG) or settled directly by the supplier; failure to remedy may trigger alternate sourcing.