Indian Air Force Panel Air Conditioner (Q3) Tender 2026 - IAF Procurement of AC Units with Power Supply, Warranty & Safety Standards
Bid Publish Date
14-Jul-2026, 9:21 am
Bid End Date
20-Jul-2026, 10:00 am
Location
Progress
Quantity
2
Bid Type
Two Packet Bid
Categories
2
Tender Overview
The Indian Air Force, Department of Military Affairs, invites bids for Panel Air Conditioners (Q3) under a government procurement process. The tender specifies core procurement details including power supply, warranty terms, protection class, material, refrigerant type, and rated cooling capacity. A notable quantity option clause allows a ±25% adjustment during contract execution, with delivery timelines tied to the original order’s delivery period. Bidder must adhere to buyer-added_ATC requirements and upload ink-signed, stamped documents. No BOQ items are listed, and key financials (estimated value, EMD) are not disclosed in the available data.
Technical Specifications & Requirements
- Product category: Panel Air Conditioners (Q3)
- Specifications to confirm: Power supply, Warranty, Protection class, Material, Refrigerant type, Rated cooling capacity
- Delivery/variability: option to increase/decrease quantity up to 25%; extended delivery time calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days
- Compliance: bidder must upload the ATC document signed and stamped by the firm
- Environment/standards: no specific model numbers provided; focus on listed specification areas and ATC compliance
- BOQ: No items listed in the current BOQ, indicating a potentially single-source specification approach or post-tender clarification
Terms, Conditions & Eligibility
- EMD details: not disclosed in the available data; bidders should expect an EMD as per standard IAF practice
- Delivery terms: delivery period linked to the original delivery order; extension rules apply under option clause
- ATC requirement: mandatory ink-signed, stamped list upload as per buyer-added ATC Clauses
- Documentation: standard bid documents plus OEM authorizations and technical compliance as applicable
- Evaluation: subject to technical evaluation with compliance to listed specifications and ATC requirements
- Warranty/after-sales: existing warranty terms to be read in specification section; no explicit duration provided here
Key Specifications
-
- Product: Panel Air Conditioners (Q3)
-
- Power supply: specify voltage/frequency in bid submission
-
- Warranty: include duration and scope (onsite support, parts, service window)
-
- Protection class: indicate IP rating and environmental protection requirements
-
- Material: corrosion-resistant housing and interior components as applicable
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- Refrigerant type: specify refrigerant type and charge level
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- Rated cooling capacity: provide nominal capacity in kW/ton
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- Delivery/installation: delivery timeline and installation responsibilities
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- Standards/Compliance: list any mandatory certifications or compliance (if any) and OEM specifics
Terms & Conditions
-
Key Term 1: Quantity may vary by ±25% during contract, with a defined delivery calculation
-
Key Term 2: Mandatory ink-signed stamp-attached ATC document uploaded by bidder
-
Key Term 3: Delivery period tied to original order date; extension rules apply under option clause
Important Clauses
Payment Terms
Not disclosed in available data; bidders should expect standard govt payment terms upon successful delivery and acceptance
Delivery Schedule
Delivery commences from the last date of original delivery order; option clause may extend delivery time with calculated extra days
Penalties/Liquidated Damages
Not specified here; verify in full ATC and contract terms for LD provisions and performance bonds
Bidder Eligibility
-
Experience in supplying panel air conditioners or similar HVAC units
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Demonstrated compliance with government procurement norms and ATC uploads
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Financial capacity to participate in a contract with potential 25% quantity variation
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Panel Air Conditioner (Q3)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
GWALIOR
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | GWALIOR | GWALIOR | - | - | 2 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9601918.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Specifications | Power supply | 220/440 , 50/60 Hz |
| Specifications | Warranty | 1.0 - 5.0 Or higher |
| Specifications | Protection class | CE |
| Specifications | Material | Mild steel |
| Specifications | Refrigerent type | R134a |
| Capacity | Rated cooling capacity | 1500.0 - 15000.0 Or higher |
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Required Documents
GST registration certificate
PAN card details
Experience certificates in similar air conditioning equipment supply
Financial statements ( audited / latest )
EMD/Security deposit documentation
Technical bid documents showing compliance with power, warranty, protection class, material and refrigerant type
OEM authorization/authorization letters (if applicable)
Ink-signed and stamped Buyer's ATC clause acknowledgment
Frequently Asked Questions
How to bid for air conditioner tender in India Air Force 2026
Bidders must submit GST, PAN, experience certificates, financials, EMD, and technical bids with OEM authorization. Ensure compliance with Power supply, Warranty, Protection class, Material, Refrigerant type, and Rated cooling capacity. Upload ink-signed Buyer's ATC list and adhere to the ±25% quantity option and delivery terms.
What documents are required for IAF air conditioner bid 2026
Required documents include GST registration, PAN, audited financials, experience certificates in HVAC, EMD submission, technical bid demonstrating compliance with listed specifications, OEM authorizations, and the signed ATC document. Prepare ready-to-upload scans for rapid bid submission.
What are the technical specifications for IAF panel AC tender
Key specs to verify: power supply details, warranty duration and coverage, protection class (IP rating), material composition, refrigerant type and charge, and rated cooling capacity. Ensure products meet these exact criteria and provide documentation confirming compliance.
When is the delivery deadline under the option clause for IAF AC tender
Delivery timing starts from the last date of the original delivery order. If quantity increases by up to 25%, the extra time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days.
What is the EMD requirement for the IAF air conditioner bid 2026
Exact EMD amount is not disclosed in the available data; bidders should prepare as per standard government tender norms, typically a fixed monetary value or percentage of estimated contract value, payable via bank draft or online transfer as specified in full ATC.
What certifications are expected for IAF air conditioner procurement
Submit documentation showing compliance with listed specifications, and OEM authorizations if required. While no specific standards are named, provide evidence of warranty terms, material quality, and refrigerant compliance; ATC upload is mandatory for technical acceptance.
How to ensure eligibility for IAF Q3 air conditioner tender 2026
Meet experience requirements in supplying HVAC equipment, maintain adequate financial health, provide GST/PAN, and ensure capability to manage quantity variation. Upload signed ATC and OEM authorizations; verify power, warranty, materials, and refrigerant compliance before submission.
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Documents 4
GeM-Bidding-9601918.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS