UP Prisons Administration Ration Kit Tender 2025 - 25% Quantity Option, EFT Mandate & Integrity Pact

Tender Overview

The Uttar Pradesh Prisons Administration and Reforms Department seeks the supply of ration kits under a government procurement process. The scope is limited to the supply of goods (ration kits) with an estimated value not disclosed. The tender emphasizes standard bid compliance, and includes an option clause enabling a 25% quantity increase during contract, at contracted rates, with delivery timing adjustments. The buyer requires bidders to adhere to financial integrity, operational readiness, and pre-submission approvals for sample items. Key differentiators include mandatory EFT mandate, integrity pact, and strict documentation to validate financial health and prior jail ration experience. This procurement targets qualified suppliers capable of timely, compliant delivery within the extended delivery framework if options are exercised, while ensuring procurement from eligible bidders with robust credentials.

Technical Specifications & Requirements

• No technical specifications published in the tender data; bidders should prepare to supply ration kits as per standard government jail ration norms and quantity estimates.
• Required appendices include EFT mandate, integrity pact, and an undertaking on financial standing and non-bankruptcy status.
• Documentation must cover GST, PAN, Aadhaar, last 3 years’ ITR, balance sheet, and experience certificates for jail ration supply.
• Sample submission: bidders must provide item samples prior to bid submission for pre-approval; non-compliance risks bid rejection.
• Additional ATC terms demand signed, self-certified documents and compliance with border-country procurement restrictions.

Terms, Conditions & Eligibility

• Option Clause: Purchaser may increase/decrease quantity by up to 25% of bid/contract quantity; extended delivery period applies with a calculated time extension formula.
• Financial Standing: Undertakings submitted to confirm no liquidation, bankruptcy, or receivership; supplier must be financially solvent.
• Documentation: EFT mandate, integrity pact, financial standing undertaking, border-procurement compliance, GST/PAN/Aadhaar/I TR, and three-year balance sheets.
• Delivery: Goods supply only; delivery schedule based on original terms with potential adjustments; all documents must be signed and self-certified.
• Sample/Pre-approval: All item samples required pre-submission; failure to submit may render bid ineligible.