Southern Circle Kollam Forest Department Kerala Entry/Mid Level Desktop Computers Tender 2026 – Pre-loaded OS, On-site Warranty
Progress
Key Highlights
- • Organization and location: Southern Circle Kollam, Forest And Wildlife Department Kerala, Kollam, Kerala
- • Product category: Entry and Mid Level Desktop Computers (Q2) with pre-loaded OS
- • Unique contractual clause: quantity variation up to 25% during and after contract; delivery period recalculation formula
- • On-site OEM warranty provision; monitor availability and screen size specifications included
- • Estimated value: ₹240,000; EMD amount not specified in provided data
- • Absence of BOQ items; procurement appears to rely on standard desktop configurations
Tender Overview
The Southern Circle Kollam of the Forest and Wildlife Department Kerala invites bids for Entry and Mid Level Desktop Computers with pre-loaded desktop OS. Estimated value: ₹240,000. Location: KOLLAM, KERALA. Core scope includes processor-based systems, RAM, storage (SSD/HDD), cabinet, monitor availability, and vendor-provided on-site warranty. Unique element: the purchaser reserves the right to adjust quantity by up to 25% and to extend delivery periods with calculated timelines. Bidders should plan for flexible quantities and compliant delivery terms within the contracted rates.
Technical Specifications & Requirements
- Product category: Desktop computers for government procurement by Forest and Wildlife Department Kerala.
- Key components requested: Processor details, Factory pre-loaded OS by OEM, RAM capacity, SSD/HDD storage capacities, Cabinet form factor, Monitor availability, Monitor screen size (cm), Maximum resolution, and On Site OEM warranty (years).
- Delivery readiness: Systems must arrive with OEM warranty and be suitable for installation in government offices; monitor availability should be confirmed as part of the package.
- Value and scope: Although itemized BOQ shows zero lines, the overall scope and budget indicate standardized desktop units to meet mid-range computing needs with reliable vendor support.
Terms & Eligibility
- Quantity adjustments allowed up to 25% of bid quantity at contract placement and during contract currency.
- Delivery period will be recalculated using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
- Delivery extensions may be applied to the original delivery window; bidders must accept option clause terms.
- EMD details are not disclosed in the available data; bidders should prepare in line with standard government procurement practices.
Key Specifications
-
Product: Entry/Mid Level Desktop Computers for government procurement
-
OS: Factory pre-loaded operating system by Desktop OEM
-
RAM: Capacity to be installed in the system (GB) – bidder to confirm configuration
-
Storage: SSD capacity (GB) and HDD capacity (GB) – bidder to confirm configuration
-
Cabinet: Form factor specification to align with standard desktop chassis
-
Monitor: Availability as part of package, with screen size and resolution to be confirmed
-
Warranty: On-site OEM warranty (years) to be provided
-
Standards/Compliance: Not explicitly specified in data; ensure OEM warranty aligns with government norms
Terms & Conditions
-
Quantity can be increased or decreased by up to 25% at contract placement and during the currency of the contract
-
Delivery period is adjustable using the specified formula with a minimum 30 days
-
Performance and warranty terms must be on-site from the OEM and aligned to government procurement norms
Important Clauses
Payment Terms
Not specified in available data; bidders should anticipate standard government terms and confirm with issuing authority
Delivery Schedule
Delivery period to be calculated per option clause; minimum delivery window is 30 days; extensions allowed under contract terms
Penalties/Liquidated Damages
Not specified in provided data; bidders should verify LD provisions during bid submission
Bidder Eligibility
-
Experience in supplying government desktop computer configurations
-
Ability to meet pre-installed OS and on-site OEM warranty requirements
-
Financial stability and GST compliance to participate in Kerala procurement
Tender Data
Bid Details
Quantity
4
Bid Type
Two Packet Bid
Bid Validity
15 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Kollam
Delivery Pincodes
691305
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Shajikumar Y M | 691305,O/o Divisional Forest Office, Punalur | Kollam | Kerala | 691305 | 4 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9821232.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST certificate
PAN card
Experience certificates
Financial statements
EMD/Security deposit documents (if applicable per terms)
Technical bid documents
OEM authorization letters (if required by OEM policy)
Any certificates confirming OS pre-installation and warranty terms
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Entry Level, Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 3 5300G, Intel Core i3 12100, AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| CABINET | Cabinet Form Factor | SMALL FORM FACTOR (7 to 13 Liters), Tower (More than 13 to 26 Liters) |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 53.1 - 58 (20.91" - 22.83"), 58.1 - 63 (22.87" - 24.8") |
| Monitor | Maximum Resolution (Pixels) | 1920 x 1080 (Full HD) |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for desktop computers tender in Kollam, Kerala 2026
Bidders should prepare GST registration, PAN, experience certificates, financial statements, and EMD documents if applicable. Ensure OEM authorization, OS pre-installation confirmation, and on-site warranty terms are met. Review the option clause allowing up to 25% quantity change and the 30-day minimum delivery baseline.
What documents are required for desktop procurement in Kerala forest department
Submit GST certificate, PAN card, experience certificates demonstrating prior government supply, financial statements, EMD documentation, technical bid, and OEM authorizations. Provide OS pre-installation proof and on-site OEM warranty details to satisfy IT equipment procurement norms.
What are the technical specifications for desktop computers in this tender
Expect entries on processor type, RAM capacity, SSD/HDD storage, cabinet form factor, monitor availability, screen size, and maximum resolution. OS must be factory pre-loaded by the OEM. Confirm on-site warranty period and vendor support arrangements with the department.
When is the delivery deadline for Kollam desktop tender 2026
Delivery period follows the option clause; minimum baseline is 30 days from order, with calculated extensions based on quantity changes and original delivery time. Bidders should confirm exact dates in the final purchase order.
What are the EMD requirements for this Kerala desktop bid
EMD details are not disclosed in the provided data. Prepare to comply with standard government EMD practice, typically a fixed amount or percentage of estimated value, payable as specified in the tender terms upon bid submission.
What warranty is required for OEM desktop equipment in Kerala tender
The contract requires On-site OEM warranty (years) for the desktop systems. Ensure the warranty covers on-site service, spares availability, and response times aligned with Kerala government procurement norms.