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Panchayati Raj Department Bihar Handpump Sub-Assemblies Tender PURNIA 854102 IS 15500 Part 3 2026

Bid Publish Date

01-Jul-2026, 11:54 pm

Bid End Date

13-Jul-2026, 10:00 am

Location

PURNIA , BIHAR
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Progress

Issue01-Jul-2026, 11:54 pm
AwardPending
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Quantity

5

Bid Type

Two Packet Bid

Key Highlights

  • • IS 15500 (Part 3) compliance required for deepwell handpump components
  • • Option clause allows +/- 25% quantity variation and extended delivery period with proportional time adjustment
  • • Mandatory submission of color item catalog and pre-bid sample
  • • ISO certificate related work and OEM authorization may be required
  • • Turnover evidence: last 2 years with ₹50 Lakh/year minimum
  • • GST registration, GST returns (GSTR-3B) and PAN/UID required
  • • Notarized non-blacklist affidavit; ITRs for AY 2023-24 to 2025-26
  • • Delivery terms tied to original and extended periods; ensure setup for potential scale-up

Categories 2

ASSEMBLIES PUMPS

Tender Overview

The tender is issued by the Panchayati Raj Department, Bihar for Handpump Sub-Assemblies (Deepwell Hand Pumps Components) conforming to IS 15500 (Part 3), located in PURNIA, BIHAR (854102). The scope covers supply of assemblies/components suitable for deep well hand pumps with specified nominal bore of riser pipe. The package indicates quantity flexibility up to 25% of bid quantity at contract placement and during the currency, at contracted rates. Key differentiators include mandatory sample submission and ISO-related documentation, plus a requirement for prior similar work experience and portioned turnover evidence. Bidder should prepare to deliver within extended time frames if option clauses are exercised and to provide detailed item catalogs.

Technical Specifications & Requirements

  • Product/category: Handpump assemblies/components suitable for deep well hand pumps.
  • Standards: IS 15500 (Part 3) compliance.
  • Key data points: Nominal bore of riser pipe (specified in tender context), sample submission prior to bid closing, item catalog in color, and authorization for OEM where applicable.
  • Documentation/quality: ISO certificate related to work, GST registration, current GST returns (GSTR-3B), PAN/UID, and notary affidavit of non-blacklisting.
  • Delivery/compatibility: Delivery terms aligned with option clause; potential scope expansion up to 25% with extended delivery period.
  • Experience/eligibility: Similar work experience certificates and 2-year turnover proof (₹50 Lakh/year minimum) are required.

Terms & Eligibility

  • EMD/financials: Not explicitly stated in data; bidders must submit standard bid security as per ATC and GST/PSU norms.
  • Delivery timeline: Extended delivery period triggered by option clause; minimum 30 days guidance implied by option mechanics.
  • Warranty/after-sales: 1 year guarantee and 3-year warranty referenced in ATC; ensure coverage for components.
  • Documentation required: GST, PAN, UID, experience certificates, turnover certificates, authorization certificate, sample submission, ITRs, and color item catalog.
  • Sample/ATC: Mandatory sample submission before last bid date; OEM authorization if applicable.
  • Legal/compliance: Notarized affidavit of non-blacklisting; annual turnover proof; current GST filings; ISO-related certificates where applicable.

Key Specifications

  • Handpump sub-assemblies for deepwell hand pumps

  • Conformance to IS 15500 (Part 3)

  • Nominal bore of riser pipe as specified in tender

  • Color catalog of items to be submitted

  • Sample submission before bid deadline

  • ISO-related quality/work certificates (where applicable)

  • OEM authorization for supplied components

Terms & Conditions

  • Quantity may increase/decrease by 25% at contract placement or during contract at contracted rates

  • Delivery period adjustments based on extended quantity and original delivery cycle

  • Mandatory pre-bid sample submission and color item catalogs

Important Clauses

Delivery Schedule

Delivery period adjusts with option clause; minimum extension logic applies, ensuring minimum 30 days extension if needed

Payment Terms

Standard terms with potential advance, milestone, or post-delivery payment as per ATC; not explicitly enumerated here

Warranty & Penalties

1-year grantor warranty and 3-year warranty referenced; penalties/LD to be defined in final terms

Bidder Eligibility

  • Minimum ₹50 Lakh annual turnover in each of last 2 financial years

  • Evidence of similar work in handpump components or related categories

  • GST registration with current returns and valid PAN/UID

  • Authorized OEM/Distributor authorization for bid submission

  • Notarized non-blacklist affidavit

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Handpump Sub-Assemblies (Deepwell Hand Pumps Components) Conforming IS 15500 (Part 3) (Q3)

Authority Records

PANCHAYAT RAJ DEPARTMENTPANCHAYATI RAJ DEPARTMENT

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Documents 3

GeM-Bidding-9546452.pdf

Main Document

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Assemblies/Components Head Assembly complete with all necessary components , above ground mechanism operating the plunger, Handle Assembly all necessary components, Cylinder Assembly all necessary components Contains plunger, check valve, etc, lifting water upward in each stroke, Valve Assembly all necessary components
Generic Suitable for Deep Well Hand Pump Type SDWP, VLOM-50, VLOM-65, EDWP
Generic Nominal Bore of Riser Pipe 32, 50, 65

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Required Documents

1

GST certificate and current GSTR-3B filing

2

PAN card and UID proof

3

Similar work experience certificates (past projects)

4

Turnover certificate for each of the last 2 financial years (₹50 Lakh/year minimum)

5

Authorization certificate (OEM/authorized distributor)

6

Mandatory sample of handpump sub-assembly components

7

ISO certificate related to work/quality management (if available)

8

Notarized affidavit of not being blacklisted

9

ITR for AY 2023-24, 2024-25, 2025-26

10

Colorful item catalog/details for items being offered

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid on handpump components tender in Purnia Bihar 2026

Bidders must submit GST registration, PAN, UID, and turnover certificates for the last 2 financial years, plus sample handpump sub-assemblies and color catalogs. Ensure IS 15500 (Part 3) conformity, ISO-related certificates, and OEM authorization where applicable. Delivery terms and option clause terms must be acknowledged.

What documents are required for Bihar handpump tender submission

Mandatory documents include GST certificate, GSTR-3B, PAN, UID, two-year turnover certificates showing ₹50 Lakh/year minimum, experience certificates for similar work, OEM authorization, notarized non-blacklist affidavit, ITRs (AY 2023-24 to 2025-26), color item catalogs, and a mandatory pre-bid sample.

What standards apply to deepwell handpump components tender Bihar

Components must comply with IS 15500 (Part 3). Where available, ISO certificates related to work should be provided. OEM authorizations must accompany bids for supplied components, ensuring technical compatibility with deepwell handpumps.

What is the quantity variation allowed in this tender in Bihar

The purchaser reserves the right to increase or decrease the bid quantity by up to 25% at the time of contract and during the currency of the contract at the contracted rates. Delivery timing follows extended calculations with a minimum 30-day extension if required.

What is the sample submission requirement for this Bihar tender

A mandatory handpump sub-assembly sample must be provided before the bid closing date. The sample should reflect color catalog details and confirm IS 15500 (Part 3) compliance. Incomplete samples or catalogs may render bids non-responsive.

What are the eligibility criteria for bidders in Bihar handpump tender

Bidders must show at least two years of turnover of ₹50 Lakh per year, provide similar work experience certificates, hold GST registration with current returns, and present OEM authorization if required. A notarized non-blacklist affidavit and ITRs for 2023-24 to 2025-26 are also required.

When is delivery expected for handpump components in Bihar

Delivery timelines are governed by the option clause; the extended delivery period is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Original delivery schedule is linked to the contract terms and last delivery order date.

What warranties are required for handpump components in this bid

Bid terms indicate a 1-year warranty and a 3-year warranty option for supplied components. Vendors should confirm coverage scope, replacement policy, and service levels within the final contract, along with any AMC terms if applicable.

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