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GEM

South East Central Railway Epidural Needle Tender Bilaspur Chhattisgarh 2025 OEM Authorization & GST Terms

Bid Publish Date

19-Dec-2025, 11:00 am

Bid End Date

30-Dec-2025, 11:00 am

Location

BILASPUR , CHHATTISGARH

Progress

Issue19-Dec-2025, 11:00 am
Award27-Feb-2026, 12:26 am
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Quantity

90

Bid Type

Single Packet Bid

Categories 2

INOCULATING DEVICES ANESTHESIA NEEDLES

Tender Overview

South East Central Railway invites bids for the epidural needle supply, located in Bilaspur, Chhattisgarh. Scope is Goods only, with no BOQ items published. Key terms include supplier to obtain OEM authorization on company letterhead and submit two advance samples within 15 days of award. If samples require modifications, Buyer will respond within 21 days; delivery period can be adjusted for sample approval delays without LD. GST applicability is bidder-responsible and reimbursement follows actuals or applicable rates, capped to the quoted GST percentage. The contract emphasizes sample-based qualification, non-conforming samples may lead to termination, and advance sample costs borne by the Seller if unapproved. Unique clause requires OEM authentication if requested by Buyer. This tender is positioned for suppliers with robust OEM ties and regulatory compliance readiness in the medical supply domain.

Technical Specifications & Requirements

  • Product: Epidural needle (medical device category) supplied as a single goods contract
  • OEM Authorization: Valid OEM authorization on company letterhead; include full signatory details (name, designation, active email, mobile, company stamp)
  • Sample Process: Submit 2 samples within 15 days; Buyer to approve or provide modification list within 21 days; bulk supply must match approved sample
  • Delivery/LD: Delivery period may be refixed if Buyer delays sample approval; LD terms not specified in ATC
  • GST: Bidder bears GST; reimbursement as actuals or lower rate per quoted GST, up to specified percentage
  • Documentation: Compliance with sample/test requirements; bulk supply per approved sample; no BOQ items published
  • Penalties/Terminations: Major deviations or non-conformance may lead to rejection or contract termination
  • Compliance: Sample costs borne by Seller if the sample is rejected or not unconditionally approved

Terms, Conditions & Eligibility

  • EMD/Financials: Not disclosed in available data; bidders must review GST applicability and scope of supply as “Goods only”
  • OEM Authorization: Must be provided from OEM with complete signatory details; non-compliance leads to summary rejection
  • Delivery Terms: Delivery timeline may be adjusted if sample approval is delayed by Buyer; no explicit LD terms
  • Sample Requirements: 2 advance samples due within 15 days of award; modifications within 21 days or contract adjustments may occur
  • Payment Terms: GST reimbursements per actuals or applicable rates; no explicit payment schedule provided
  • Documentation: Evidence of OEM authorization, GST, PAN, and experience may be required during bid submission
  • Quality/Compliance: Conformance to contract specifications evidenced by approved samples; non-conforming samples trigger contract termination

Key Specifications

  • Product: Epidural needle

  • Delivery scope: Goods only

  • OEM authorization requirement: mandatory with signatory details

  • Advance sample: 2 samples within 15 days; modification list within 21 days

  • Delivery delay handling: period may be refixed without LD for Buyer approval delays

  • GST: bidder responsible; reimbursement per actuals or applicable rate up to quoted GST

  • Tender compliance: conformity to approved sample; potential contract termination for major deviations

Terms & Conditions

  • OEM authorization on company letterhead with full signatory details

  • Advance sample submission: 2 samples within 15 days; 21 days for modifications

  • GST responsibility and reimbursement mechanics; no explicit LD defined

Important Clauses

Payment Terms

GST to be reimbursed per actuals or applicable rate (whichever is lower), limited to quoted GST percentage; no fixed payment schedule published

Delivery Schedule

Delivery period may be refixed if Buyer delays in approving advance samples; no liquidated damages specified for initial delays

Penalties/Liquidated Damages

Not explicitly stated; major deviations or non-conformity may lead to rejection or contract termination

Bidder Eligibility

  • Must provide OEM authorization on company letterhead with signatory details

  • Experience in supplying medical devices or equivalent pharmaceutical/clinical equipment

  • GST registration and financials available for GST-based reimbursements

Documents 2

GeM-Bidding-8736748.pdf

Main Document

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

OEM authorization certificate on company letterhead with signatory details (name, designation, active email, mobile, stamp)

4

Proof of Bidder's ability to supply goods (scope of supply: only goods)

5

Two advance samples documentation (within 15 days of award) and modification lists (within 21 days)

6

Experience certificates related to medical device supply or equivalent

7

Any other documents specified in Buyer Added Terms and Conditions (e.g., financial statements, business licenses)

Financial Results

Rank Seller Price Item
L1Medico Surgicals   Under PMA₹5,175Item Categories : Epidural Needle
L2ARIETTE HEALTH CARE & DIAGNOSTICS( MSE Social Category:General )    Under PMA₹13,410Item Categories : Epidural Needle
L3FIDELIS PRODUCTS PRIVATE LIMITED( MSE Social Category:General )    Under PMA₹26,100Item Categories : Epidural Needle

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about CHHATTISGARH tender market

How to bid for epidural needle tender in Bilaspur 2025?

To bid in this Railway medical device tender, ensure OEM authorization on company letterhead with full signatory details, submit 2 advance samples within 15 days of award, and provide GST registration. Availability of samples within 21 days for modifications is required; ensure goods-only scope and compliance with SECR ATC terms.

What documents are required for SECR epidural needle procurement?

Submit GST certificate, PAN card, OEM authorization with signatory details, two advance samples within 15 days, modification list within 21 days, and relevant experience certificates. Ensure OEM authorization is verifiable and on company letterhead with stamp and contact details.

What are the sample submission timelines for SECR medicine device bids?

Submit two advance samples within 15 days of award; the Buyer will provide approval or modification requirements within 21 days. If the Buyer delays, the delivery period can be refixed without LD. Ensure all samples are unconditionally approved before bulk supply.

What is the GST handling for epidural needle tender in Bilaspur?

Bidders pay GST upfront; reimbursement occurs as actuals or at the applicable rate, whichever is lower, limited to the quoted GST percentage. Ensure GST compliance and provide GST details in bid documents for accurate reimbursement.

What happens if the advance sample is not approved?

If the advance sample is not approved or deviates significantly, the Buyer may call for fresh samples or terminate the contract after notifying deviations. Bulk supply depends on conformance to approved sample specifications.

What are OEM authorization requirements for this Railway bid?

A valid OEM authorization certificate on the company's letterhead is mandatory, including full name, designation, active email, mobile number, and company stamp. The certificate may be authenticated by the Buyer if required; without it, the bid will be rejected.

Is there a defined delivery penalty for delays in this tender?

No explicit liquidated damages are stated in the available terms. However, delivery delays linked to unapproved samples may trigger schedule adjustments, and major deviations can lead to contract termination at the Buyer's discretion.

What is the scope of supply for this SECR tender in Bilaspur?

Scope is strictly ‘Goods only’ with epidural needles; no BOQ items are listed. The contract emphasizes approving advance samples before bulk manufacturing and ensuring bulk delivery matches the approved sample specifications.