Employees Provident Fund Organisation Laptop Tender Ranchi Jharkhand 2026 - High End Notebook Supply with 25% Quantity Flexibility and OEM Turnover Criteria
Progress
Key Highlights
- • Quantity variation up to 25% at contract placement and during currency
- • Scope includes installation, testing, commissioning, and operator training
- • Minimum average annual turnover over the last 3 years for bidder and OEM
- • OEM must have India registered office for after-sales service for imported products
- • Notable emphasis on compliance with turnover criteria and after-sales support
Tender Overview
The Employees Provident Fund Organisation (EPFO) invites bids for a High End Laptop - Notebook in RANCHI, JHARKHAND. The scope covers supply, installation, testing, commissioning, operator training, and any statutory clearances as needed. Bidders should account for a potential 25% quantity variation during contract and extended periods, with rates remaining fixed. The procurement emphasizes OEM turnover compliance and post-sales service for imported products, ensuring Indian office presence for support.
Technical Specifications & Requirements
- Category: Processor – Base Processor Number and Higher Processor Number requirements
- Operating System: Factory pre-loaded
- Memory: RAM Size (GB) specifications to be met
- Display: Display Size (cm) diagonal specification
- Storage: Capacity of Storage Drive (GB) specification
- Additional terms include: 25% quantity variation, scope includes supply, installation, testing, commissioning, training, and statutory clearances if any; OEM turnover criteria applies; for imported products, OEM must have an India registered office for after-sales support.
Terms, Conditions & Eligibility
- Quantity Variation: Purchaser can increase/decrease quantity by up to 25%; extended delivery time calculated with a minimum of 30 days
- Scope of Supply: Includes supply, installation, testing, commissioning, operator training, and statutory clearances (if any)
- Turnover Criteria: Minimum average annual turnover over last 3 years as specified in bid document (bidder and OEM turnover both applicable)
- OEM for Imported Products: Must have registered office in India for after-sales support; bunch bids require OEM of primary product to meet turnover criteria
- Bidders must comply with all terms; delivery and acceptance timelines aligned with original and extended delivery orders
Key Specifications
-
- Product/Service: High End Laptop - Notebook
-
- Categories: Processor (Base and Higher Processor Number), Operating System (Factory Pre-Loaded), RAM (GB), Display size (cm diagonal), Storage capacity (GB)
-
- Scope: Supply, Installation, Testing, Commissioning, Training, Statutory Clearances (if any)
-
- Delivery: 25% quantity variation allowed; extended delivery time formula with minimum 30 days
-
- Turnover: Minimum average annual turnover over last 3 years for bidder and OEM (per bid document)
-
- OEM: Imported products require Indian registered office for after-sales support
-
- BOQ: No items listed
Terms & Conditions
-
25% quantity variation rights at order placement and during currency
-
Supply, installation, testing, commissioning, and operator training included
-
Bidder and OEM turnover criteria; documents to prove turnover required
-
Imported products require OEM with Indian registered office for service
-
Compliance with all bidder terms and delivery schedules
Important Clauses
Payment Terms
Not explicitly stated in data; bid must comply with standard government procurement payment terms and any extended terms if specified in bid document
Delivery Schedule
Delivery period linked to last date of original delivery order; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
No explicit penalty clause provided in data; bidders should assume standard LD provisions as per organization T&C and bid document
Bidder Eligibility
-
Minimum average annual turnover over the last 3 years as specified
-
Proven experience in supply of high end laptops with installation and commissioning
-
OEM turnover compliance for primary product (and for bunch bids)
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ARIHANT ENTERPRISE Under PMA | Make : CYNIX Model : CYNIX GenBook Pro 14 | 18-06-2026 13:25:45 | |
| 2 | Chetanya Trading & Company Under PMA | Make : acer Model : TravelLite TL14-42M | 15-06-2026 22:33:57 | |
| 3 | DIGITAL ENTERPRISES Under PMA | Make : hp Model : HP 245 G9 R7 5825U Win11P 161SSD1 WIFI 14" | 18-06-2026 11:59:12 | |
| 4 | ICONIC GENTECH LLP Under PMA | Make : acer Model : TravelLite TL14-42M | 17-06-2026 17:45:27 | |
| 5 | M/S AARYA ENTERPRISES Under PMA | Make : acer Model : TravelLite TL14-42M | 17-06-2026 17:15:23 | |
| 6 | MICRONET SOLUTIONS Under PMA | Make : acer Model : TravelLite TL14-42M | 18-06-2026 12:39:23 | |
| 7 | NATIONAL TRADERS Under PMA | Make : hp Model : HP 245 G9 R7 5825U Win11P 161SSD1 WIFI 14" | 18-06-2026 12:57:06 | |
| 8 | NIMBTECH SOLUTIONS PRIVATE LIMITED Under PMA | Make : acer Model : TravelLite TL14-42M | 18-06-2026 11:26:55 | |
| 9 | SATNAM ENTERPRISES Under PMA | Make : acer Model : TravelLite TL14-42M | 18-06-2026 13:57:26 | |
| 10 | TECHNOBRAINIACS SOLUTIONS PRIVATE LIMITED Under PMA | Make : hp Model : HP 245 G9 R7 5825U Win11P 161SSD1 WIFI 14" | 18-06-2026 13:39:54 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | ARIHANT ENTERPRISE Under PMA | Item Categories : High End Laptop - Notebook | |
| L2 | DIGITAL ENTERPRISES Under PMA | Item Categories : High End Laptop - Notebook | |
| L3 | NIMBTECH SOLUTIONS PRIVATE LIMITED Under PMA | Item Categories : High End Laptop - Notebook | |
| L4 | M/S AARYA ENTERPRISES Under PMA | Item Categories : High End Laptop - Notebook |
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
2
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High End Laptop - Notebook (Q2)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-9466018.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Audited financial statements or CA certificate showing turnover for last 3 years
Bidder turnover certificate (and OEM turnover where applicable)
OEM authorization for the offered laptop model (for imported products)
Technical bid document and compliance certificates
Experience certificates for similar prior supply projects
Any statutory clearances required (if applicable)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Base Processor Number | AMD Ryzen 7 5825U or Intel Core i7-1265U, For Higher Processor Or higher |
| Processor | Higher Processor Number | Not Applicable as Base Processor is Selected Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional |
| Memory | RAM Size (GB) | 16, 32 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.07 (14 In to 14.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 1024, 2048, 4096 Or higher |
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid for the Ranchi EPFO laptop tender in 2026 with 25% quantity variation?
Bidders must submit GST, PAN, turnover certificates, OA/CA-certified turnover for last 3 years, OEM authorization for imported laptops, and the technical bid. Ensure compliance with the 25% quantity variation clause and include scope covering supply, installation, testing, commissioning, and operator training.
What documents are required for EPFO laptop tender in Jharkhand?
Required documents include GST certificate, PAN, audited financial statements or CA certificate showing 3-year turnover, bidder and OEM turnover evidence, OEM authorization for offered model, technical bid and compliance certificates, and prior experience certificates for similar laptop supply projects.
What are the operating system and storage specifications sought in this EPFO tender?
The tender requires a factory pre-loaded operating system and specified RAM and storage capacity. Exact RAM (GB), display diagonal size, base and higher processor numbers, and storage capacity (GB) are defined in the technical specs section for bidder compliance.
What is the scope of supply for the EPFO laptop procurement?
Scope includes supply, installation, testing, commissioning, operator training, and providing any statutory clearances required. The bidder must ensure proper handover and training of operators to achieve full operational readiness.
What is the OEM turnover criterion for imported laptops in this tender?
For imported laptops, the OEM must have a registered office in India to provide after-sales service. Additionally, both bidder and OEM must meet minimum average turnover over the last 3 years as specified in the bid document.
When are delivery timelines governed under this EPFO laptop tender in Ranchi?
Delivery timelines start from the last date of the original delivery order. If the option clause is exercised, additional time equals (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What are the key eligibility criteria for bidder and OEM turnover in this bid?
Bidders must meet the minimum average annual turnover over the last 3 years; the OEM must also meet turnover criteria. In case of bunch bids, the OEM of the primary product with the highest bid value must meet the turnover requirement.
What kind of training and support is required for EPFO laptop delivery?
The contract requires training of operators and post-delivery support, including any statutory clearances. Bidders should include a training plan and details of after-sales service availability in India.