Department Of Youth Affairs Pondicherry Online UPS 10 KVA with Battery IS 16242 Part 1 Tender 2026
Bid Publish Date
10-Sep-2026, 4:32 pm
Bid End Date
21-Sep-2026, 5:00 pm
Location
Progress
Tender Overview
The Department of Youth Affairs, Puducherry invites bids for an Online UPS 10 KVA with Battery conforming to IS 16242 (Part 1). The scope covers supply, installation, testing and commissioning at the Directorate of Sports and Youth Affairs, Indira Gandhi Sports Complex, Colas Nagar, Uppalam, Puducherry-605001. The contract contemplates flexible quantity up to 25% increase during/after award, with delivery timelines tied to the original delivery period and extended posts. Bidders must upload a complete Data Sheet and demonstrate prior government/PSU experience. The opportunity requires OEM authorization where applicable and on-site service capability in Puducherry.
Technical Specifications & Requirements
- Product/Service: Online UPS 10 KVA with Battery complying to IS 16242 (Part 1). Scope includes supply, installation, testing and commissioning.
- Delivery & Installation: At the Puducherry address; on-site commissioning included where specified by scope. Service centers must exist in the state; establishment within 30 days of award if not present.
- Documentation: Data Sheet must be uploaded; mismatch between data sheet and product parameters may lead to rejection.
- Experience & Authorization: Minimum 3 years of regular supply/manufacture of similar products to Central/State Govt or PSU; OEM authorization required for distributors.
- Warranty/AMC: On-site or carry-in warranty terms to be clarified; service center availability is a must for smooth post-sale support.
Terms, Conditions & Eligibility
- EMD/Performance: Not explicitly stated in available data; bidders must adhere to standard tender EMD practices (documented with bid).
- Delivery Timelines: Delivery begins from the last date of the original delivery order; option clause allows up to 25% quantity variation with extended delivery periods computed as (increased quantity / original quantity) × original delivery period, minimum 30 days.
- Payment: Payment terms to be specified in the contract; data indicates installation/testing/commissioning scope with cost-inclusive bid.
- OBLIGATIONS: Data Sheet alignment; OEM authorization details; service center establishment within 30 days post-award; documentary evidence required for functional centers.
Key Specifications
-
Product category: Online UPS 10 KVA with Battery
-
Standards: IS 16242 (Part 1) compliance
-
Scope: Supply, Installation, Testing and Commissioning
-
Delivery location: Directorate of Sports and Youth Affairs, Indira Gandhi Sports Complex, Colas Nagar, Uppalam, Puducherry-605001
-
Experience: 3 years in supplying similar govt/PSU products
-
Authorization: OEM authorization required for distributors/partners
-
Service: Functional service centre in Puducherry state; establish within 30 days if not present
Terms & Conditions
-
25% quantity variation allowed at bidding/contract award; extended delivery period rules apply
-
Delivery and commissioning at Puducherry location; Data Sheet alignment required
-
Minimum 3 years govt/PSU supply experience; OEM authorization mandatory for bidders
Important Clauses
Delivery Terms
Delivery period starts from the last date of original delivery order; option clause may extend delivery; minimum 30 days for added time.
OEM Authorization
Where distributors submit bids, provide OEM authorization details including name, designation, address, email, and phone.
Service Centre Requirement
Bidder must have a functional service centre in Puducherry; if not, establish one within 30 days of award; payment linked to documentary evidence of center readiness.
Bidder Eligibility
-
3+ years of govt/PSU supply experience for similar UPS products
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OEM authorization or approved distributor agreement
-
Presence of a service centre in Puducherry or a clear plan to establish within 30 days of award
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
5
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Online UPS (?10 KVA) With Battery Conforming To IS 16242 (Part 1) (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Pondicherry
Delivery Pincodes
605005
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sargunan | 605005,DIRECTORATE OF SPORTS AND YOUTH AFFAIRS, 3RD FLOOR, B-BLOCK, PKCE COMPLEX, 100 FEET ROAD, ANNA NAGAR, PUDUCHERRY 605005 | Pondicherry | Puducherry | 605005 | 1 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9868205.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates showing 3 years of supply/manufacture of similar UPS to govt/PSU
Financial statements to demonstrate capability
EMD/Security deposit documents as per bid terms
Data Sheet of the offered UPS confirming IS 16242 (Part 1) compliance
OEM authorization certificate or authorized distributor details with contact information
Proof of service centre presence in Puducherry or plan to establish within 30 days
Frequently Asked Questions
Key insights about PUDUCHERRY tender market
How to bid for UPS tender in Pondicherry with IS 16242 compliance
Bidders must submit Data Sheet, GST, PAN, and 3 years govt/PSU supply proof; provide OEM authorization; demonstrate Puducherry service capability; ensure 10 KVA UPS meets IS 16242 (Part 1) and include installation/commissioning in scope.
What documents are required for UPS procurement in Puducherry
Required documents include GST certificate, PAN, experience certificates showing govt/PSU supply, financial statements, EMD documents, OEM authorization, and Data Sheet for the offered 10 KVA UPS meeting IS 16242 (Part 1).
What are the delivery terms for the Puducherry UPS tender
Delivery starts after the original delivery order; option quantity up to 25% may be added; extended delivery time calculated as (increased quantity/original quantity) × original period, minimum 30 days.
What are the service center requirements for this UPS bid
Bidder must have a functional service centre in Puducherry or establish one within 30 days of award; on-site warranty considerations apply and payment is contingent on evidence of service readiness.
What standards must the UPS meet for this tender
The offered Online UPS must conform to IS 16242 (Part 1); Data Sheet alignment is mandatory to prevent bid rejection; OEM authorization is required for distributors.
What experience is required to participate in this UPS tender
Bidders must show at least 3 years of regular manufacturing/supply of similar category products to Central/State Govt bodies or PSUs; copies of contracts to be submitted with bid.