Narmada District Police Office Catering Service Tender Gujarat 2026 – ISI/AAA compliant Veg Menu Event-Based Bid
Progress
Key Highlights
- • Critical brand/OEM requirements: Not specified; ensure ATC alignment and any supplier authorizations.
- • Technical certifications/standards: ISI/ISO not mentioned; ATC compliance noted for veg catering.
- • Special clauses: 25% quantity/duration flex, pre/post-issuance adjustments with supplier consent.
- • Eligibility: Local office in Gujarat, 10% payroll manpower, 10% fleet ownership requirement.
- • Warranty/AMC: Not specified for catering; focus on service continuity and escalation matrix.
- • Penalties/Performance: Liquidated damages not detailed; ensure service reliability and timely delivery per ATC.
Tender Overview
The governing organization is the Narmada District Police Office, part of the Gujarat Home Department, inviting bids for event-based veg catering services including Breakfast, Lunch, Snacks/High Tea, and Dinner as per ATC. The project scope covers multiple meals for police events within NARMADA, GUJARAT 391111 with an estimated value of ₹12,500,000 and an EMD of ₹375,000. Bidders must demonstrate capability to supply standard vegetarian menus in line with ATC specifications, provide on-site service, and manage manpower and logistics for the contract duration. A unique quantity/duration flexibility clause up to 25% applies, enabling scope adjustment before contract issuance and during execution. The tender emphasizes robust service support, local service presence, and compliant staffing. This opportunity requires bidders to align with local governance procurement norms and deliver consistent, high-quality catering for government events.
Technical Specifications & Requirements
- Product/Service: Event-based vegetarian catering for breakfast, lunch, snacks/high tea, and dinner.
- Scope/Value: Estimated contract value ₹12,500,000; EMD ₹375,000.
- Location: NARMADA, GUJARAT (391111).
- Standards/ATC: Catering to be provided as per ATC with standard government event menus; no explicit product specs listed.
- Delivery/Service Model: On-site catering for events; continuity across meals; adherence to event timings.
- Support/Logistics: Escalation matrix and dedicated service support contact required; local office in the consignee state essential.
- Experience/Resources: Minimum timelines and manpower requirements to be demonstrated; vehicles owned by bidder may be part of deployment.
Terms, Conditions & Eligibility
- EMD: ₹375,000 (monetary deposit) required.
- Quantity/Duration flexibility: Up to 25% increase/decrease in contract quantity or duration allowed; post-issuance changes also capped at 25%.
- Manpower: At least 10% of required manpower must be on the bidder’s payroll for at least one year.
- Fleet ownership: Bidder must own at least 10% of the bid quantity of vehicles in name of the bidder or proprietor/partner.
- Office presence: Service provider must have an office in the state of the consignee; documentary evidence to be submitted.
- Past Experience proofs: Acceptable proofs include contracts with invoices, client execution certificates, or third-party notes; self-certification allowed with supporting documents.
- Documentation: GST registration, PAN, experience certificates, financial statements, EMD documents, technical/compliance certificates, OEM authorizations where applicable.
Key Specifications
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Event-based veg catering for breakfast, lunch, snacks/high tea, and dinner
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Estimated value ₹12,500,000 with EMD ₹375,000
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Location: NARMADA, GUJARAT 391111
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25% quantity/duration flexibile clause
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Dedicated service support with escalation matrix and toll-free number
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Office presence in Gujarat and bidder-owned fleet requirement
Terms & Conditions
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EMD of ₹375,000 required; documents to prove eligibility
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Up to 25% variation allowed in quantity/duration
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Manpower and fleet ownership obligations for deployment
Important Clauses
Payment Terms
Not specified in data; bidders should expect standard government payment terms per contract.
Delivery Schedule
On-site catering for events; timing must align with event schedule as per ATC.
Penalties/Liquidated Damages
No explicit LD details provided; ensure service reliability and compliance with terms.
Bidder Eligibility
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Must have an office in Gujarat (consignee state) with verifiable evidence
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Bidder must demonstrate at least one year of payroll manpower compliance (10%)
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Must own ≥10% of bid quantity in vehicles either in bidder or proprietor/partner name
Tender Data
Bid Details
Quantity
20000
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
250
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Catering service (Event Based) - Breakfast; Veg; AS PER ATC , Catering service (Event Based) - Lunch; Veg; AS PER ATC , Catering service (Event Based) - Snacks/High Tea; Veg; AS PER ATC , Catering service (Event Based) - Dinner; Veg; AS PER ATC
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Pre-Bid & Qualification
Pre-Bid Date
12-10-2026 12:00:00
Pre-Bid Venue
DSP OFFICE NARMADA(RAJPIPLA)
Delivery Details
Delivery Locations
1
Delivery Cities
Narmada
Delivery Pincodes
393145
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vasava Nareshbhai | 393145,DSP office, Near Collector Office,Rajpipla, Narmada | Narmada | Gujarat | 393145 | 5000 | - | Number of pax : 5000 Number of Event Days : 5 |
Authority Records
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Documents 5
GeM-Bidding-10012051.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
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Required Documents
GST registration certificate
PAN card
Past experience proofs (contract copies with invoices, execution certificates, or third-party notes)
Financial statements
EMD submission proof (DD/online payment receipt)
Technical bid/compliance certificates
OEM authorizations (if applicable)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for veg catering tender in Narmada Gujarat 2026
Bidders must submit GST, PAN, financials, experience proofs, and EMD ₹3.75 Lakh along with technical compliance. Ensure local Gujarat office presence, 10% payroll manpower, and 10% owned fleet. Adhere to ATC meal specifications and 25% variation clause before contract award.
What documents are required for catering tender in Narmada?
Required documents include GST certificate, PAN, recent financial statements, experience contract copies or execution certificates, EMD submission proof, technical compliance certificates, and OEM authorizations if applicable. Upload manpower and fleet proof as per ATC terms.
What is the EMD amount for the Narmada catering bid 2026?
The bid requires an EMD of ₹375,000. Submit via online payment or bank demand draft with bidder details. Ensure the EMD is valid through the bid submission and contract award process as per GEM guidelines.
What are the 25% variation rules for this catering contract?
The buyer can increase or decrease contract quantity or duration by up to 25% at contract issuance and during execution for lumpsum-based services, subject to bidder consent and contract terms. Plan capacity to scale menus and staffing accordingly.
When is service support and escalation required for this catering tender?
Bidder must provide an escalation matrix with telephone numbers and a dedicated toll-free service line. An on-ground service office in Gujarat is required to ensure rapid response during events and continuous operations.
What are the required manpower and fleet commitments for this bid?
At least 10% of required manpower must be on the bidder’s payroll for at least one year, and at least 10% of bid quantity of vehicles must be owned by the bidder (or proprietor/partner). Documentation will be verified.
What is the estimated contract value for the Gujarat veg catering bid?
The estimated contract value is ₹12,500,000. Bidders should prepare to scale operations to cover multiple meals per event and ensure ATC-compliant vegetarian menu offerings with reliable delivery and service.
What standards or ATC requirements apply to this catering contract?
ATC requirements specify vegetarian catering for breakfast, lunch, snacks/high tea, and dinner. No explicit IS/ISO standards are stated; bidders must comply with government event catering guidelines and ensure consistent quality, hygiene, and timely service.