Sitamarhi District Panchayats Digital Trainer Kit Tender Bihar 2026 ISO Certified 2 Years Warranty
Progress
Key Highlights
- • Policy allows quantity variation up to 25% at contract and during currency
- • Nearest dealer for repair preferred; 2 years warranty requirement
- • ISO certification and OEM authorization mandatory
- • Mandatory sample submission prior to bid closure
- • Bank mandate for e-payment required
- • GST Returns (GSTR-3B) current year must be available
- • PAN and UID self-attestation accepted
- • Physical display of goods at Panchayat premises for eligibility
- • Option clause governs extended delivery time calculations
Tender Overview
Sitamarhi District Panchayats invites bids for a Digital Trainer Kit procurement in SITAMARHI, BIHAR – 843301. The project scope includes supply and on-site demo of digital trainer kits with mandatory sample submission before the bid deadline, ISO certification, and adherence to near-dealer repair preference. The buyer reserves up to 25% quantity variation at contracted rates, with delivery timing linked to the original delivery order and adjusted per the option clause. Key differentiators include on-site physical display at Panchayat premises and e-payment via bank mandate. This opportunity targets local suppliers with compliance capabilities.
Technical Specifications & Requirements
- Product: Digital Trainer Kit (Q3 category) with on-site demonstration capability
- Quality & Certification: ISO certificate required; prior authorization certificate for OEM; GST returns (GSTR-3B) for current year; PAN and UID self-attestation core documents
- Samples: Sample submission mandatory before bid deadline; samples evaluated for compatibility with Panchayat needs
- Experience & Turnover: Similar work experience certificate; last 3 years turnover validated; preference to nearest dealer for repair services; 2 years warranty supported
- Payment & Compliance: Bank mandate signed by bank authorities for e-payment; GST compliance verified
- ATC & Terms: Compliance with buyer-added terms including delivery extension logic and option-based quantity adjustments
Terms, Conditions & Eligibility
- EMD/Security: Not specified in data; bidders must adhere to standard EMD requirements per ATC
- Delivery: Delivery terms subject to option clause; delivery commence from last date of original order
- Documents: Submit PAN, UID attestation, GST returns, experience certificates, financial statements; OEM authorization
- Warranty: Minimum 2 years warranty; on-site repair preference for nearest dealer
- Display & Audit: All goods to be shown physically in Panchayat premises; eligibility assessed prior selection
- ATC & Compliance: Follow the uploaded ATC with terms; ensure sample provision and ISO compliance
Key Specifications
-
Product/service: Digital Trainer Kit (Q3 category) with on-site demo
-
Standards/Certifications: ISO certification; OEM authorization; GST compliance (GSTR-3B)
-
Documentation: PAN, UID attestation; turnover certificates; experience certificates
-
Warranty: 2 years
-
Delivery: Option-enabled quantity variation up to 25%; delivery period starts from last date of original order
-
Payment: Bank-authorized e-payment mandate
Terms & Conditions
-
Option clause allows 25% quantity variation during contract
-
Mandatory ISO and OEM authorizations; samples required
-
2-year warranty with nearest-dealer repair preference
Important Clauses
Payment Terms
Bank mandate required for e-payment; no explicit advance mentioned
Delivery Schedule
Delivery starts after original order; extended delivery time computed as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; adherence to standard penalties per buyer ATC
Bidder Eligibility
-
Experience in supplying digital trainer kits or similar education hardware
-
Turnover: verified last 3 years; meeting minimum financial thresholds
-
Authorized OEM supplier with ISO certification and OEM authorization
Tender Data
Bid Details
Quantity
18
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
2
Past Performance
20 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Digital Trainer Kit (Q3)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Sitamarhi
Delivery Pincodes
843302
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Binod Kumar | 843302,GRAM PANCHAYAT KADARWANA BLOCK-SURSAND DIST-SITAMARHI BIHAR | Sitamarhi | Bihar | 843302 | 18 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-10056130.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card
UID self-attested documents
Experience certificates for similar work
Financial statements for the last 3 years
OEM authorization certificate
ISO certificate copy
Bank mandate for e-payment
GSTR-3B return for current year
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for the digital trainer kit tender in Sitamarhi?
To bid for the Sitamarhi digital trainer kit tender, submit PAN, UID, ISO and OEM authorization, and experience certificates. Provide turnover proof for last 3 years, GST returns, and a bank-mandate for e-payment. Include a mandatory sample and ensure ISO compliance and nearest-dealer support.
What documents are required for the Sitamarhi trainer kit bid 2026?
Required documents include: PAN, UID attestation, GST returns (GSTR-3B), financial statements for 3 years, experience certificates for similar work, OEM authorization, ISO certificate, and bank mandate for e-payment. Samples must be provided before bid closure.
What standards and certifications are mandatory for this procurement?
Mandatory certifications include ISO certificate and OEM authorization; ensure products comply with GST requirements (GSTR-3B) and provide PAN/UID attestations. ISO helps validate quality, while OEM authorization confirms supply rights.
What is the delivery variation clause for Sitamarhi trainer kit?
The option clause permits up to 25% quantity variation at contracted rates during placement and within currency. Delivery time adjusts as ((Increased quantity / Original quantity) × Original delivery period), with a minimum of 30 days.
What is the warranty requirement for the trainer kit bid?
Bidders must offer a minimum 2-year warranty with preference for the nearest dealer for repairs. Warranty terms should be clearly stated in the technical bid and include on-site support.
How is payment processed for this Sitamarhi procurement?
Payment requires a bank-mandate for e-payment and follows standard government terms. Ensure all GST and financial documents are current; no advance payment is specified in ATC, so alignment with contract terms is essential.
What is the sample submission requirement for this tender?
A mandatory sample submission is required before the bid deadline. Ensure the sample demonstrates kit compatibility with Panchayat needs and attach ISO/compliance documentation to accompany the sample.
Who benefits from dealer proximity in this procurement?
Nearest dealer for repair is preferred to reduce downtime and service costs. This may influence eligibility, as proximity can affect post-sale service quality and warranty fulfillment.