Odisha Primary Education Program Authority Bhubaneswar Brass Band Instruments Tender 2025 - ISI/AAA compliant gear procurement
Progress
RAKey Highlights
- • BRAND/OEM requirements: OEM turnover criterion applies; highest bid value category dictates OEM turnover applicability
- • TECHNICAL CERTIFICATIONS: No item-specific standards announced; reference to generic compliance and escalation matrix
- • SPECIAL CLAUSES: Quantity flexibility up to 25% during and after contract, with defined extra delivery time
- • ELIGIBILITY CRITERIA: 3-year average turnover with audited proofs; no liquidation or bankruptcy status
- • WARRANTY/AMC: Service escalation matrix implied; detailed warranty terms not specified in data
- • PENALTIES: Liquidated damages not detailed; delivery penalties likely governed by option clause timing
Tender Overview
The Odisha Primary Education Program Authority (opepa), Bhubaneswar, invites bids for the supply of specified brass band and percussion instruments including Brass Band Trumpets (Q3), Saxophones (Q4), Brass Band Euphonium (Q3), Bass Drum (Q4), and Snare Drum (Q3). The bid requires an EMD of ₹50,000 and is focused on the supply of goods only. Purchases are governed by a flexible quantity clause allowing up to 25% increase/decrease from bid quantity, with delivery timelines tied to the original delivery period. Location: Bhubaneswar, Odisha; procurement category centers on government education instrument provisioning. Key differentiator is the option clause and the mandatory turnover prerequisites.
Technical Specifications & Requirements
- No explicit item-level technical specifications are provided in the tender data.
- Items fall under brass band and percussion categories: Trumpets (Q3), Saxophones (Q4), Euphonium (Q3), Bass Drum (Q4), Snare Drum (Q3).
- Financial prerequisites include EMD ₹50,000 and three-year turnover verification via audited balance sheets or CA certificates.
- OEM turnover criterion applies; in multi-bid scenarios, the OEM of the primary product with the highest bid value must meet turnover standards.
- Scope: purely supply of goods; escalation matrix for service support may be referenced in tender terms.
Terms, Conditions & Eligibility
- EMD: ₹50,000 (as per terms) must be provided with bid submission.
- Turnover criteria: minimum average annual turnover over last 3 years; documented via audited statements or CA certificate; applies to bidder and OEM margins.
- Delivery/option clause: up to 25% quantity adjustment at contract, with proportionate extension logic; minimum extra time 30 days.
- Financial integrity: bidder must not be in liquidation or similar proceedings; a formal undertaking is required.
- Scope: bid price must include all cost components; only supply of goods.
- Warranty/Support: terms reference escalation matrix; not elaborated beyond standard service support expectations.
Key Specifications
-
Product names and categories: Brass Band Trumpets, Saxophone, Brass Band Euphonium, Bass Drum, Snare Drum
-
Quantities/values: not specified; EMD ₹50,000
-
Standards: not specified; reference to generic compliance and service escalation
-
Delivery: flexible timing tied to original delivery period with option for extension
-
Experience: turnover and OEM turnover criteria required
Terms & Conditions
-
EMD ₹50,000 required with bid submission
-
Up to 25% quantity variation during/after contract with proportional delivery time
-
Three-year turnover verification for bidder and OEM
-
Supply of goods only; no installation services specified
Important Clauses
Payment Terms
Not detailed in data; likely standard government terms; ensure bid includes all costs per item
Delivery Schedule
Delivery period linked to last date of original delivery order; extended time formula provided; minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; typical contract may apply LD for delayed delivery under option clause
Bidder Eligibility
-
Not under liquidation or court receivership; undertaking to be uploaded
-
Minimum average turnover for bidder and OEM over last 3 years as per bid document
-
Offering organization must supply goods only; no service installation scope assumed
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | Bharat enterprises Under PMA | Make : NA Model : AS-TRAMPETS | 29-12-2025 22:13:45 | |
| 2 | G S ENTERPRISES Under PMA | Make : NA Model : Silver plated Rotary Brass Band Trumpets | 30-12-2025 17:31:39 | |
| 3 | SHREE ENTERPRISERS Under PMA | Make : NA Model : Silver plated Rotary Brass Band Trumpets | 30-12-2025 14:33:33 | |
| 4 | Suman Steel Industries Under PMA | Make : NA Model : AS-TRAMPETS | 29-12-2025 18:49:56 | |
| 5 | YOUR CHOICE AGENCY Under PMA | Make : NA Model : AS-TRAMPETS | 30-12-2025 10:59:28 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | Bharat enterprises Under PMA | Item Categories : Brass Band Trumpets,Saxophone,Brass Band Euphonium,Bass Drum,Snare Drum | |
| L2 | Suman Steel Industries Under PMA | Item Categories : Brass Band Trumpets,Saxophone,Brass Band Euphonium,Bass Drum,Snare Drum | |
| L3 | YOUR CHOICE AGENCY Under PMA | Item Categories : Brass Band Trumpets,Saxophone,Brass Band Euphonium,Bass Drum,Snare Drum |
Contract / Result Documents 1
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Reverse Auction Schedule
Start
27-Mar-2026, 5:00 pm
End
28-Mar-2026, 5:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
187
Category
Brass Band Trumpets
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Requirements
Past Performance
10 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Brass Band Trumpets (Q3) , Saxophone (Q4) , Brass Band Euphonium (Q3) , Bass Drum (Q4) , Snare Drum (Q3)
Authority Records
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Documents 3
GeM-Bidding-8718348.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements for last 3 years or CA certificate indicating turnover
OEM authorization/benediction for offered product range
Bid security/EMD payment receipt (₹50,000)
Company/firm registration documents and proof of incorporation
Experience certificates for similar supply of musical instruments (if available)
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for the brass band instruments tender in Bhubaneswar Odisha 2025
Bidders must submit the EMD of ₹50,000 along with GST, PAN, and turnover proofs for the last 3 years. Provide OEM authorization for each instrument category, demonstrate non-liquidation status, and attach audited financials. Ensure the bid includes all cost components for supply only.
What documents are required for Odisha OPERA tender submission 2025
Submit GST certificate, PAN card, 3-year turnover proofs (audited statements or CA certificate), OEM authorization for trumpets, saxophones, euphonium, bass drum, snare drum, and bid security receipt of ₹50,000. Include company registration and experience certificates if available.
What are the delivery terms for the Odisha music instrument tender 2025
Delivery is governed by an option clause allowing ±25% quantity changes. The additional delivery time is calculated as (extra quantity/original quantity) × original delivery period, minimum 30 days. Original delivery period applies unless extended by contract terms.
Which turnover criteria must bidders meet for the Odisha instrument bid 2025
Bidder must show minimum average annual turnover over the last 3 years, with certified financials or CA certificate. OEM turnover criteria also apply; in multi-bid scenarios, OEM with highest bid value must meet the turnover requirement.
Are installation or service terms included in the Odisha dispatcher tender 2025
The scope specifies supply of goods only; service escalation matrix is referenced, but there is no explicit installation or long-term AMC requirement in the data provided.
What instruments are covered under the Bhubaneswar bid 2025
The tender covers Brass Band Trumpets (Q3), Saxophones (Q4), Brass Band Euphonium (Q3), Bass Drum (Q4), and Snare Drum (Q3). Ensure exact model compatibility and OEM authorizations for each category.
When is the Odisha instrument tender submission deadline 2025
Submission deadlines are not specified in the provided data. Bidders should monitor the portal for how-to-bid notices, ensure readiness with EMD ₹50,000, turnover proofs, and OEM docs ahead of the bid opening.