Digital Multifunctional copier machine
Indian Navy
RAIGAD, MAHARASHTRA
Posted:
20 March 2025
Closed:
10 April 2025
GEM
GEM
Indian Army Repairing of Digital Multifunctional Copier Machine Tender 2026 - Department Of Military Affairs, Maharashtra IS 550 Compliant ?
Bid Publish Date
14-Jun-2026, 11:42 am
Bid End Date
24-Jun-2026, 12:00 pm
Location
PUNE , MAHARASHTRA
Progress
Issue14-Jun-2026, 11:42 am
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • OEM-led installation/commissioning requirement with OEM-certified resource or OEM-authorized reseller
- • Shelf life requirement: minimum 1 year usable shelf life on supply date
- • Option clause permits ±50% quantity changes at contract placement and during currency
- • Mandatory GeM GST invoice with GST portal screenshot for invoicing
- • Documents: PAN, GSTIN, Cancelled cheque, EFT mandate; NDA document
- • Experience criterion: 3 years in regular supply of similar govt category products
- • No BOQ items; tender targets repair services for Digital Multifunctional Copier Machine
- • Provisions for training and configuration as applicable per scope
Categories
1
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for the repair services of a Digital Multifunctional Copier Machine. The scope centers on maintenance, calibration, and related support by OEM-certified personnel or authorized resellers. While the BOQ shows 0 items, bidders should anticipate an OEM-driven service obligation with installation and testing aligned to army standards. Key differentiator includes OEM-led delivery and a 1-year shelf-life requirement for spares. This procurement targets qualified bidders with government supply experience and compliant financials.
Technical Specifications & Requirements
- Product/service: Repairing of Digital Multifunctional Copier Machine
- Delivery/Installation: Performed by OEM or OEM-certified staff or OEM-authorized reseller
- Shelf life: Minimum 1 year usable shelf life on supply date
- Documentation: PAN, GSTIN, Cancelled cheque, EFT mandate; NDA declaration; vendor code enabling documents
- Eligibility cues: 3 years of regular govt supply to Central/State Govt or PSU; prior contracts to support manufacturing and procurement
- CL clauses: Option to increase/decrease quantity up to 50%; extended delivery time rules; minimum 30 days for extra delivery
- Invoicing: GST invoice generation through GeM portal with GST portal screenshot
- Other: No BOQ items specified; installation/testing/training as applicable
Terms, Conditions & Eligibility
- EMD/Financial: Not disclosed; ensure financial standing and no liquidation or bankruptcy
- Experience: 3 years govt/PSU supply of same/similar category; copies of contracts to be submitted
- Warranty/Return: Shelf life requirements for spare parts; penalties or LD not specified
- NDA: Non-disclosure declaration on bidder letterhead
- Delivery: Option clause allows 50% quantity changes; delivery time computation as specified
- Documentation: PAN, GSTIN, Cancelled cheque, EFT mandate; vendor code creation docs
- Compliance: Installation by OEM-certified resources; NDA adherence; GeM invoicing requirements
Key Specifications
-
Product/Service: Repairing of Digital Multifunctional Copier Machine
-
Experience: 3 years govt/PSU supply of same/similar category products
-
Delivery/Installation: OEM-certified resource or authorized reseller to perform installation/testing
-
Shelf Life: Minimum 1 year usable shelf life on supply date
-
Invoicing: GST invoice via GeM; GST portal screenshot
-
Option Clause: ±50% quantity adjustment with specified delivery time calculations
-
Documentation: PAN, GSTIN, Cancelled cheque, EFT mandate; NDA
Terms & Conditions
-
EMD/financial standing to be demonstrated; no liquidation or bankruptcy
-
3 years govt/PSU supply experience with relevant contracts
-
Delivery and installation by OEM-certified personnel or authorized resellers
Important Clauses
Payment Terms
Not explicitly stated; invoicing to follow GeM GST requirements with GST portal confirmation
Delivery Schedule
Option to increase/decrease quantity up to 50%; delivery period aligned to last original delivery order date
Penalties/Liquidated Damages
Penalties not specified; escalation via standard govt procurement norms may apply
Bidder Eligibility
-
3 years experience in government/PSU supply of similar category products
-
Regularly manufactured and supplied same/similar category products to govt organizations
-
No liquidation, court receivership, or bankruptcy; valid PAN and GSTIN
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Repairing of Digital Multifunctional Copier Machine
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY
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Documents 3
GeM-Bidding-9466559.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
1
Copy of PAN Card
2
Copy of GSTIN
3
Copy of Cancelled Cheque
4
Copy of EFT Mandate duly certified by Bank
5
NDA (Non-Disclosure Declaration) on Bidder Letter Head
6
Experience certificates or contract copies demonstrating 3 years govt/PSU supply
7
OEM authorizations or reseller certifications demonstrating installation capability
8
Bidder must upload undertaking of financial standing (no liquidation/bankruptcy)
Frequently Asked Questions
How to bid for Indian Army copier repair tender in 2026 with govt eligibility?
Bidders must demonstrate 3 years of govt/PSU supply experience, provide PAN, GSTIN, Cancelled cheque, and EFT mandate. Installations must be performed by OEM-certified personnel. NDA must be signed, and GeM GST invoices with portal screenshots are mandatory for payment processing.
What documents are required for copier repair tender in Department of Military Affairs?
Submit PAN, GSTIN, Cancelled cheque, EFT mandate, NDA on bidder letterhead, contract copies showing 3-year govt supply, OEM authorizations, and a financial standing undertaking. Ensure vendor code creation documents are uploaded for participation.
What are the technical expectations for copier repair service in this tender?
Expect OEM-certified installation, testing, and configuration by authorized personnel. Spare parts must meet a minimum shelf life of 1 year. Invoices must be GST-compliant with GST portal confirmations, and there is no explicit BOQ item; focus on service scope.
When is the delivery and option clause applicable for quantity changes?
The purchaser may adjust quantity by ±50% at contract placement and during currency. Delivery time is calculated from the last date of the original delivery order, minimum 30 days for extra delivery time, extending within original delivery period.
What are the EMD and financial prerequisites for this copier tender?
EMD amount is not disclosed in the data provided. Vendors must show financial standing and avoid liquidation. Submit an undertaking confirming financial integrity and provide required banking documentation as part of vendor code creation.
How to ensure NDA and data protection during copier servicing contracts?
Submit a Non-Disclosure Declaration on the Bidder’s letterhead, committing to confidentiality of contract provisions, designs, and supplier information. Breach may lead to legal action per applicable procurement rules.
What payment terms apply for the copier repair procurement in India?
GeM GST invoicing is required with GST portal screenshots. Exact payment terms are not stated; bidders should expect government-standard terms with GST-compliant invoices and vendor credential verification prior to payment processing.
Are OEM certifications mandatory for installation and testing in this tender?
Yes, installation, commissioning, testing, and training must be conducted by OEM or OEM-certified resources or by an OEM-authorized reseller to meet procurement expectations.
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Documents 3
GeM-Bidding-9466559.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS