Madhya Pradesh Home Department Bhopal A4 & Legal Size Multifunction Printer Tender 2026
Bid Publish Date
16-Oct-2026, 7:53 pm
Bid End Date
09-Nov-2026, 4:00 pm
EMD
₹45,000
Location
Progress
Tender Overview
The procurement target is an A4 and Legal Size Multifunction Printer (MFP) intended for use by the Madhya Pradesh Home Department in Bhopal, MP. The available data specifies an Earnest Money Deposit of ₹45,000 and a flexible quantity clause that allows up to 25% increase/decrease at contract placement and during the contract period. The tender emphasizes delivery timelines anchored to the original delivery order and considers extended periods when quantities change. The absence of BOQ items suggests a cabinet of requirements or a targeted equipment category rather than a multi-line BOM. The opportunity is positioned in the MP government procurement space, with a focus on standard MFP functionality suitable for government operations. The ATC document uploaded by the buyer may contain technical and compliance expectations that bidders should study to align submissions with buyer preferences and delivery commitments.
Technical Specifications & Requirements
- Product category: A4 and Legal Size Multifunction Printer (MFP)
- Location: Bhopal, Madhya Pradesh 462001
- Estimated value: Not disclosed; EMD: ₹45,000
- Key terms: Option clause enabling ±25% quantity changes; delivery period linked to original order; extended time calculation formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days
- Delivery considerations: Delivery commencement from the last date of the original delivery order; extension mechanics apply to extended delivery period
- ATC influence: Bidder to review the uploaded ATC document for any specific compliance or technical expectations beyond the public data
- BOQ: No items listed in the BOQ; bidders should infer the scope from product category and ATC terms
Terms, Conditions & Eligibility
- EMD: ₹45,000 (likely instrument-based as per tender terms)
- Qty flexibility: Up to 25% quantity variance at order placement and during contract
- Delivery timeline: Tied to original delivery order; extended-period calculations apply if options are exercised
- Payment terms: Not specified in public data; bidders should confirm in ATC
- Documentation: Submit as per ATC and standard government procurement practices; GST/PAN and past performance may be required
- Warranty/Support: Not specified in public text; refer to ATC for warranty expectations and service commitments
- Compliance: Adhere to all conditions in Buyer Added Bid Specific ATC document and any IS/ISO standards cited therein
Key Specifications
-
Product/service: A4 and Legal Size Multifunction Printer (MFP)
-
Estimated value: not disclosed; EMD ₹45,000
-
Delivery flexibility: ±25% quantity, extended delivery time formula
-
Delivery location: Bhopal, MP (462001)
-
ATC reference: review uploaded ATC for exact compliance and performance criteria
Terms & Conditions
-
EMD of ₹45,000 required to participate
-
Quantity may vary by up to 25% during contract
-
Delivery period calculated from last date of original order
Important Clauses
Payment Terms
Not specified publicly; verify terms in ATC and contract draft
Delivery Schedule
Delivery starts from the last date of the original delivery order; extended period applies for option quantity changes
Penalties/Liquidated Damages
Not disclosed in available data; refer to ATC for LD or escalation terms
Bidder Eligibility
-
Experience in supplying government-compatible MFP devices or similar office automation equipment
-
Fulfilment capability for MP government procurement timelines
-
Financial stability evidenced by standard tender financial documents
Tender Data
Bid Details
Quantity
50
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
8
OEM Avg. Turnover
34
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A4 and Legal Size Multifunction Printer (MFP) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
38
Pre-Bid & Qualification
Pre-Bid Date
22-10-2026 12:00:00
Pre-Bid Venue
SSR SB PHQ BHOPAL
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Bhopal
Delivery Pincodes
462023
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Narendra Kumar Gehlod | 462023,Jehangirabad | Bhopal | Madhya Pradesh | 462023 | 50 | 45 | - |
Authority Records
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Documents 4
GeM-Bidding-10049283.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST certificate
PAN card
Experience certificates related to government procurement of MFP devices
Financial statements or solvency documents
EMD submission proof (₹45,000)
Technical bid documents as per ATC
OEM authorizations or dealer/ distributors credentials
Any compliance certificates referenced in ATC
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for A4 legal size printer tender in Bhopal MP 2026?
Submit the mandatory documents (GST, PAN, experience certificates) and deposit the ₹45,000 EMD. Review the ATC for technical criteria and ensure the bid aligns with the option-quantity clause allowing ±25% changes. Adhere to delivery terms and verify payment conditions in the ATC.
What documents are required for Madhya Pradesh MFP tender submission 2026?
Required documents typically include GST certificate, PAN card, experience certificates, financial statements, EMD receipt, technical bid documents, and OEM authorizations. The exact ATC may specify additional forms; ensure all are organized for quick submission.
What are the technical specifications for A4 MFP in MP tender 2026?
Public data lists an A4/Legal Size MFP category but the specific model specs are in the ATC. Bidders must consult the uploaded ATC for print speed, duplex, scan resolution, input tray capacity, compatibility, and warranty terms to ensure compliance.
When is the delivery timeline for the MP printer tender 2026?
Delivery begins after the original delivery order’s last date. If quantity increases, the extended delivery time is calculated by (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What is the EMD amount for the Bhopal printer procurement 2026?
The EMD amount specified is ₹45,000. Ensure payment method aligns with tender rules (DD or online as applicable) and include proof of payment with the bid submission as per ATC instructions.
What should suppliers know about the ATC document for this tender?
The ATC may include mandatory technical, warranty, and eligibility conditions not present in the public data. Bidders should download and thoroughly review the ATC to confirm brand requirements, service levels, and any compliance standards before submission.
What is the scope of quantity change allowed in this MP MFP tender?
The purchaser may increase or decrease quantity up to 25% of the bid quantity at contract award and during the currency of the contract, with delivery timelines adjusted accordingly per the formula in the option clause.